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A decision is any notable agreement reached by the Committee during a meeting. They differ from Resolutions in that the latter are larger-scoped more declarative statements of WMAU purpose.

Decisions are documented within meeting minutes by use of the {{decision}} template.

Date Decision Outcome Moved and seconded Link Notes
2022-11-28 approved Alex, Pru
2022-11-28 That WMAU Office closes over Christmas/New Year break with 3 days additional leave provided as shut down. accepted Pru, Tom
2022-11-28 That the Treasurer’s Report be accepted. accepted Pru, Alex
2022-10-17 That the minutes of the 19 September 2022 meeting be accepted. approved Pru, Alex
2022-10-17 That Wikimedia Australia funds $3,000 towards the Friday venue and catering costs for the WoW Conference Australia Day. accepted Amanda, Pru ACTION: Bunty to send through an invoice.
2022-10-17 That WMAU support an edit-a-thon and panel about women in STEM being run in October by the University of New South Wales (UNSW) to the amount of $400 for catering costs. approved Alex, Pru Approved by email.
2022-10-17 That Wikimedia Australia confirms the following administrators of the Association’s bank accounts:
  • ALEXANDER LUM, Secretary
  • AMANDA LAWRENCE, President
  • CAROLE-ANNE BROOK, Accountant
  • BELINDA SPRY, Executive Officer
accepted Pru, Alex
2022-10-17 That the Treasurer’s report be accepted. accepted Pru, Alex
2022-09-19 That the minutes of the 15 August 2022 meeting be accepted. accepted Pru, Alex
2022-09-19 Ratify the report of the recruitment subcommittee as sent in email of Mon 12 Sep. full meeting Bunty, Alex
2022-09-19 accepted Amanda, Pru
2022-09-19 Approved Amanda, Alex
2022-09-19 That the Treasurer’s report be accepted. accepted Tom, Alex
2022-08-15 That the minutes of the previous meeting be accepted. Approved Pru, Bunty
2022-08-15 That the role of Executive Officer be advertised from this week. Some paid advertising may be required up to an expenditure of $1000. Approved Alex, Pru
2022-08-15 That the Treasurer’s report be accepted Approved Pru, Kelly
2022-07-18 accepted. Amanda, Pru
2022-07-18 Accepted: Amanda Lawrence, Sam Wilson, Paige Wright Pru Mitchell, Treasurer, Alex Lum, President
2022-07-18 Approved Alex, Paige
2022-07-18 Approved Tom, Alex
2022-07-18 Approved Tom, Paige
2022-07-18 Approve Australian travel scholarships Amanda, Tom
2022-07-18 Approved Pru, Alex
2022-07-18 That the Treasurer’s report be accepted Tom, Amanda
2022-06-20 Funding provided to Jumbunna for ATSILIRN Protocol 5: Description and Access as per proposal document Passed Pru, Alex
2022-06-20 Position to be advertised and filled as above Approved Amanda, Pru
2022-06-20 order 500 Citation Needed stickers Approved Pru, Amanda
2022-06-20 WMAU approve up to $50 for catering for City of Sydney edit-a-thon approved Pru, Alex
2022-06-20 Approved
  • Executive Officer monthly invoice: $5130 June 2022
  • Wikimedian in Residence final invoice $3500
  • Wiki Loves Earth Prizes $1500
  • Integration of government agencies data from the National Archives of Australia with Wikidata using the GLAM Workbench, Tim Sherratt $3000
  • Postage stamps x50 $55
Pru, Alex
2022-06-20 Accepted: Amanda Lawrence, Sam Wilson, Paige Wright Pru Mitchell, Treasurer, Alex Lum, President
2022-06-20 That the Treasurer’s report be accepted. Amanda, Alex
2022-05-16 Approved with details to be worked out via subcommittee. Pru, Alex
2022-05-16 WMAU executive to sign off on final wording Approved Alex, Tom
2022-05-16 Approved Amanda, Tom
2022-05-16 Wikimedia Australia agrees to be a partner for the University of Sydney WOW2022 conference Approved Alex, Pru
2022-05-16 Approved Pru, Amanda
2022-05-16 That the Treasurer’s report be accepted. Pru, Tom
2022-04-18 In principle agreement to hire people as employees where appropriate using a third party payroll management organisation. Approved Pru, Amanda
2022-04-18 That WMAU nominate the President to attend the Summit 2022 and Executive Officer if additional place is available and supported by WMF Accepted Pru, Amanda
2022-04-18 Approved
  • Executive Officer monthly invoice: $4,940
  • Two payments of $600 under Music Grant for articles
  • Renewal of Zoom licence 12 months: $209.90
  • Advanced approval for $2000 to James Gaunt for Music Project extension for 2 months, including Geelong event (paid for by partners (inclusive of catering and any associated travel costs) on presentation of invoice
  • Media Arts Law (as above) up to $2000 +GST
Pru, Tom
2022-03-21 Strategic Plan 2022-2025 ratification Passed Alex, Amanda
2022-03-21 Extension of Wikidata Fellowship Approved Alex, Tom Moved by email, supported by Tom and Amanda
2022-03-21 Approved Alex, Tom
2022-03-21 That the Treasurer’s report be accepted. Pru, Alex
2022-02-21 Approved Pru (via email), Amanda
2022-02-21 That WMAU should appoint Maia Williams for Census Tool project Approved Alex, Bunty
2022-02-21 That WMAU should take on the domain name and set it up as a redirect to passed (via email) Pru (via email), Alex (via email) The cost will be about $28/year, and we’ll register it with our domain registrar Domain Central.
2022-02-21 To approve the appointment of James Gaunt as Wikimedia Australia’s Australian Music Wikipedian in Residence at the Australian Music Vault to a cost of $7,000. Approved Alex, Paige
2022-02-21 Approved Alex, Amanda
2022-02-21 Approved
  • $3700 Executive Officer monthly invoice
  • $1003 - Australian Music Coordinator (with $3 reimbursement for Limelight Magazine)
  • $700 for Gender Equity programs (see above)
  • $2750 - Patrick, Strategic Communications Australia (invoice no. 2)
  • $400 - Mike Dickison (for training at Australian Music Centre edit-a-thon)
Alex, Paige
2022-02-21 That the Treasurer’s report be accepted. Alex, Amanda
2022-01-17 approved Pru, Amanda
2022-01-17 That the Treasurer’s report be accepted. Alex, Amanda
2021-12-20 Quote process and expenditure approved Moved without dissent Alex, Pru
2021-12-20 That WMAU supports the 1Lib1Ref program as outlined providing Executive Officer support for administration and promotion with facilitation shared between organising team. Moved without dissent Pru, Alex
2021-12-20 That WMAU accept the Facilitators’ Policy as tabled Moved without dissent Tom, Pru EO will publish the policy and establish the current facilitator register.
2021-12-20 Approved
  • Executive Officer monthly invoice: $4529.81 (inclusive of Melbourne travel and reimbursements)
  • Australian Music Project Coordinator invoice: $1000 (pre-approval, invoice to be sent later tonight)
Pru, Alex
2021-12-20 That the Treasurer’s report be accepted. Tom, Alex
2021-11-15 The committee supports this program in principle Approved Alex, Tom Maybe move dates to university semester 1, perhaps after Australia Day
2021-11-15 Approved
  • Executive Officer monthly invoice: $2510
  • Music Coordinator monthly invoice: $1000 - To be presented
  • Strategic Planning, Strategic Communications Australia ½ invoice as per motion of 18 Oct 2021: $3000 + GST
Pru, Alex
2021-11-15 The committee supports the above financial payments Approved Alex, Tom
2021-11-15 That James Gaunt be admitted as a complementary member of WMAU as facilitator of the music project. Approved Pru, Tom
2021-10-18 That WMAU approve the expenditure and timeline for strategic planning Approved Pru, Alex
2021-10-18 That WMAU approve the signing of the City of Sydney agreement Approved Pru, Amanda
2021-10-18 Approved
  • Executive Officer monthly invoice: $3350
Pru, Alex
2021-10-18 That the Treasurer’s report be accepted. Amanda, Tom
2021-09-20 That WMAU approve and submit the open access submission Approved Alex, Pru
2021-09-20 Financial audit and BAS lodgement support (moved by email, 15 July 2021) $556.60 approved Pru, Tom
2021-09-20 Insurance renewal Aon $1,171.58 inc GST; Executive Officer monthly invoice: $2515.00 approved Paige, Alex
2021-09-20 That the Treasurer’s report be accepted. Amanda, Tom
2021-07-19 That WMAU adopt the automated Decision Register and agenda restructure. Tom, Alex
2021-07-19 That WMAU make the newly developed website skin public. Accepted Alex, Tom
2021-07-19 That WMAU adopt the Crisis Communications Plan drafted as Appendix 3 of the Communications Strategy and the above amendments suggested by Kerry. deferred for new committee
2021-07-19 That WMAU accept and submit the final report Amanda, Alex
2021-07-19 * Financial audit and BAS lodgement support (moved by email, 15 July 2021) $556.60
  • Executive Officer monthly invoice: $3900 (larger due to five week reporting period)
Tom, Alex
2021-07-19 That the Treasurer’s report be accepted. Amanda, Tom
2021-06-21 That WMAU adopt the Communications Strategy as drafted and publish it as PDF on the WMAU website under Governance. Accepted TomH, Canley
2021-06-21 That WMAU purchase a bundle of hours worth $3000 from Ramen Studio based in Sydney to undertake communications work as per the Branding Brief. Accepted TomH, Pru.mitchell
2021-06-21 That WMAU contract Mike Dickison to develop GLAM Training Modules to the value of AUD$3000. Accepted TomH, AmandaSLawrence
2021-06-21 That WMAU extends the number of Wiki Loves Earth prizes of $100 from 10 to 15 for 2021. Accepted Canley, Pru.mitchell
2021-06-21 That WMAU accepts RMIT student James Gaunt as an intern for 15 days from July 2021 to be managed by the Coordinator Community Outreach and Engagement with support from the President and Treasurer. As part of the Volunteer Support Program, that James also be given a grant to the value of $1800 to develop an intern program and other administrative support. Accepted Pru.mitchell, AmandaSLawrence
2021-06-21 Community Support and Outreach Coordinator monthly invoice: $3,840.00 Approved Pru.mitchell, Canley
2021-06-21 Caddie Travel to Sydney for First Nations Edit-a-thon 10 July (per diem only, no accommodation required): $102.34 Approved Pru.mitchell, Canley
2021-06-21 That Wikimedia Australia appoints Caddie Brain as Executive Officer for fixed term 12 month position. Accepted Canley, AmandaSLawrence
2021-05-17 Cancel 11 August community meeting due to Wikimania. Approved Canley, samwilson Wikimania begins on 13 August.
2021-05-17 The WMAU Zoom account details with be shared with approved facilitators. Approved AmandaSLawrence, Canley Caddie to work on facilitators document and present at next meeting
2021-05-17 WMAU will participate in Wiki Science 2021. Approved Pru.mitchell, Canley Pru to let Ivo know WMAU will participate.
2021-05-17 Committee approves the deployment of WMAU skin when ready. Approved Canley, Pru.mitchell Consider engaging a designer, and getting user feedback.
2021-05-17 Pay for catering at Newcastle University Library event. Approved Pru.mitchell, Canley
2021-05-17 Up to $300 for the Art+Feminism Laptop Stickers grant application. Approved Pru.mitchell, Canley Application: Art+Feminism Laptop Stickers. Carolyn is requested to post at least 2 social media photos of people with their stickers.
2021-05-17 WMAU approves in principle partnership with University of Newcastle for use of facilitation of volunteer contribution of significant photographs to Commons with metadata up to $3,000 under Engagement with GLAM and Wikidata program. Approved Pru.mitchell, AmandaSLawrence Reporting: At least two media stories about the work including Wikimedia Australia before 31 July 2021. Documentation and/or presentation about the process, issues, pros and cons.
2021-04-19 That be established as an WMAU email address and is added to the wle-au-team email address. Approved Canley, samwilson
2021-04-19 WMAU COmmittee approves Coordinator to commit up to $1000 on stickers - design to be approved and distribution of stickers Approved Amanda, Alex
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