Funding Applications

From Wikimedia Australia
Jump to navigation Jump to search

Wikimedia Australia offers financial assistance to members of the Australian Wikimedia community to assist them with their work on Wikimedia projects or other activities directly related to Wikimedia Australia's mission, which members may otherwise be unable to undertake.

How to apply

  1. The program is open to applications until further notice.
  2. Applications for reimbursement should be made using the form button above. Applications should be made in advance of the actual expenditure.
  3. Receipt of your application will be confirmed by the Secretary. The committee may request further clarification or an alteration or adjustment to the proposed project.
  4. Once the committee has reached a decision, the secretary will notify you of the result of your application.

If you have any questions or need assistance with any aspects of your application, please contact us at

Example projects

Some examples of expenses that might be reimbursed are:

  • Venue hire or catering to host a local Wikimedians meetup in a city or town that has not been able to successfully organise a meetup before.
  • Access fees for a non-public library or academic journal to enable better sourcing of Wikipedia articles.
  • Digitisation fees for significant public domain items in an archive.
  • Printing information sheets or stickers for use during a presentation.
  • Attendance fees for a short course in the use of software or learning a skill related to your Wikimedia work.
  • Transport expenses for travel to different locations to create new freely available materials.
  • Purchase of reference materials or textbooks to assist with the creation of new free content.

This list is not intended to be exhaustive and new and innovative ideas are welcomed.

Result of application

The Secretary will confirm receipt of applications and applicants will be advised of the status of their proposal after the management committee meeting following their application. Meetings are held monthly so four weeks notice may be required. Please advise us if you will require a decision earlier; all effort will be made to address the matter before that date.

The name and/or username of the recipient, the amount of money, and the nature of the request will be published in the minutes of the committee meeting and publicly announced where the application was successful. The details of unsuccessful applications will be kept confidential.

Receiving the reimbursement

Payments are generally made via a direct deposit into the recipients account. Please note that as a reimbursement scheme, payments will only be issued after the receipt of invoices or receipts for the expense. In some cases, if this is not appropriate, the committee may be able to purchase some items like travel tickets on behalf of the applicant and provide them in the place of reimbursement. Exceptions to this rule will be very rare, and must be approved on a case-by-case basis by the management committee.

Completion of the project

Once the project is completed, the recipient will be asked to write a brief report for the members, explaining what their project was, how successful it was, any problems they encountered, and anything else that might be useful or interesting to members of the community. If the purpose of the project was to create new content (for instance, a project to take new photographs), then a link to the content created should also be included. The report does not need to be long and will be published on the chapter’s website.

This report should be submitted within 30 days of receiving reimbursement, if more time is required please contact the committee to advise of the reasons for the delay. New support will not be issued to any individual or group under this scheme where reports for previously issued support are overdue.

About the Volunteer Support Programme

Please note that under Wikimedia Australia's Rules no. 37, no monies can be distributed to members except as bona fide compensation for services rendered or expenses incurred on behalf of the organisation. If you are unsure whether your idea falls within this remit, please do apply, or raise the matter, and further advice will be forthcoming.

The Volunteer Support Programme began its life as the Small Grants Programme, which was developed at the January 2010 Operational planning meeting, announced at the end of March 2010, and which was extended and expanded by a number of committee resolutions. In September 2012, due to concerns about the use of the word ‘grant’ in the programme title of what was essentially a reimbursement scheme, the Small Grants Programme was concluded and the Volunteer Support Programme enacted in its place. The change in name was also used as an opportunity to clarify and streamline some aspects of the programme.

In 2019 this page was edited to consolidate information and applications for community support programmes in a single place.


Date Page Description Amount requested Current status Decision
2019-10-13 Application test desc 123 Declined
2019-10-21 Be connected, WMAU table Outreach and community awareness, this is part of WikiClubWest work with Seniors recreation Council of Western Australia. The Be connected event is focused on seniors and technology. WCW is promoting the use of Commons App as way of contributing while doing activities. WCW is alos promoting our fortnightly meetings and digitization of media for upload to commons.
  • Printing of flyers and posters $51
  • Parking for two vehicles $26
$77 Approved Discussed via email
2019-10-23 Wikipedia Banner Reusable item for improved visability of WikiClubWests & WMAU connection to Wikipedia during events. as per recommendations of , specifically We had very prominent Wikipedia branding, it is the brand everyone knows and it attracts people. We found this to be much more successful than presenting Wikimedia

Asset required for Have A Go Day November 13, 2019

Large X Banner Matte polyester finish, lightweight designed for both indoor and temporary outdoor use. Banner to display File:Wikipedia-logo-v2-en.svg cost based on Officeworks online order for pickup Note: As designed by Alex:

This request is for the Committee to order the item from Cannington Officeworks and WikiClub West to arrange pickup.
$79 Approved Approved via email
2019-10-24 Have a Go Day - Flyers I
Flyers for WikiClubWest. Designed by Alex Lum
Flyers printed on a single A4 250gsm gloss as used during the Be connected day artwork as per that being supplied by Alex, printing through Office Works. 1,000 A4 flyers to then be cut as 2xA5, using heavier card as both are intended to be retained for a longer period of time a references
$250 Approved Approved via email
2020-05-04 Develop materials to support Australian GLAMs engagement with Wikidata Wikimedia Australia has a long history of working with the GLAM

(Galleries, Libraries, Archives, Museums) communities. Primarily these projects have focused on Wikipedia although there have been some examples of Wikidata projects. WMAU wants to build on those existing relationships to drive the uptake of the Wikidata platform.

Discussions with the Wikidata GLAM community and a review of the existing materials indicates that there are significant gaps in the resources to materials needed to facilitate this onboarding. In particular, more work is required to fill out:

- “Pre-upload” stages of GLAM institutional engagement (a value proposition, early stage planning, data identification and prioritisation); - “Impact” stages (measurement, benefits realisation). - Examples of existing content and engaged Australian institutions: - Data and media partnerships workflow - Integrating your bibliographic data with Wikidata from naught to aught

We would like to commission a content developer to build out the content within the existing framework and with Subject Matter Expert (SME) input from the global Wikidata community.

Simultaneously, we would work with the Australian Wikimedia community to identify suitable institutions to approach and test the materials in an iterative way.

We envisage the following timeline: - May - agree funding, advertise role, appoint content developer, commence engagement with global Wikidata and Australian Wikimedia communities. - May - develop content with SME input, commence testing with Australian Wikimedians and their GLAM contacts. - June - finalise v1.0 of Wikidata GLAM engagement content in multiple formats (Web, PDF, PowerPoint, demos).

Outcomes - A foundational set of globally reusable deliverables that can be further developed. - Content for webinars to brief the Wikimedia Australia community presenting to GLAMs about Wikidata - Improved relationships with Australian GLAM institutions. - Data from 5 new institutions to be identified as target datasets to be available via Wikidata, and pitch made to these GLAMs

- Project report
8000 Approved Https:// (2020-05-25)