Difference between revisions of "Meeting:2012 AGM"

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The fifth [[Annual General Meeting]] of Wikimedia Australia, Inc.® is to be held on 25 November 2012.
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{{AGM}}
 
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The fifth [[Annual General Meeting]] of Wikimedia Australia, Inc.® was held on Sunday 25 November 2012. The [[Meeting:2012 AGM/Minutes|minutes]] of the 2012 AGM are available in the above-linked subpage.
If we are to use [[election software]] for the AGM, the software must be open source 28 days before the ballot opens.  If we assume that the ballot opens a week earlier on 18 November, the software must be made available to the public by 12 October 2012.  The rules do not specify that the committee must make a decision to use this software on that date, however it is expected that they would advertise it, and if bugs are found before the ballot open the committee is free to use other software that has been vetted or resort to a show of hands at the AGM.  See [[Rules#23._Election_of_officers_and_ordinary_committee_members|Rule 23 (6)b]].
 
 
 
Any proposed agenda items require a special resolution, and must be published on 2 November, which is 21 days prior to the general meeting in accordance with [[Rules#11._Special_business|the Rules]].  For more information relating to proposing amendments to the rules, and process regarding special resolutions, see [[s:Associations Incorporation Act 1981 (Victoria)/Part IV#S22|the Act]].
 
  
 
== Timeline ==
 
== Timeline ==
Line 9: Line 6:
 
{{/Timeline}}
 
{{/Timeline}}
  
==Date, Time and Location==
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==Date, time and location==
The AGM is to be held on 25 November 2012, to commence at 16:00 AEDST. ({{UTC with local time link|hour=05|day=25|month=11|year=2012}})
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The AGM is to be held on Sunday 25 November 2012, to commence at 16:00 AEDST. ({{UTC with local time link|hour=05|day=25|month=11|year=2012}})
  
Australia's separate time zones, including daylight saving time, mean that the time for the AGM will vary across States and Territories as follows:  
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Australia's separate time zones, including daylight saving time, mean that the time for the AGM will vary across the country as follows:  
  
 
:4.00pm AEDT (Vic, NSW, Tas, ACT)
 
:4.00pm AEDT (Vic, NSW, Tas, ACT)
Line 20: Line 17:
 
:1.00pm AWST (WA)
 
:1.00pm AWST (WA)
  
The official place for the AGM will be 'Computerbank' at 483 Victoria Street, West Melbourne (near Dryburgh Street). Members are encouraged to organise local general meeting venues.
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The official place for the AGM will be 'Computerbank' at 483 Victoria Street, West Melbourne (near Dryburgh Street). See also [[w:Wikipedia:Meetup/Melbourne 25]].
 +
 
 +
==Remote connection methods==
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Members will be able to connect to the AGM by both teleconference call and IRC.  Voting on proposals will only be permitted if they are either at the main venue, or via the teleconference, since it will not be possible to guarantee that IRC participants will be able to have the entirety of every discussion transcribed to them, and thus may be at a disadvantage.  IRC participants can submit a proxy vote.
  
*[[/Adelaide]]
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*'''[[/Teleconference|Teleconference]]'''  - members should contact ({{nospam|secretary}}) for connection number and code
*[[/Brisbane]]
 
*[[/Canberra]]
 
*[[/Darwin]]
 
*[[/Hobart]]
 
*[[/Perth]]
 
*[[/Melbourne]] - [[w:Wikipedia:Meetup/Melbourne 25]]
 
*[[/Sydney]]
 
  
It is planned that members will be able to connect to the AGM by both teleconference call and IRC, or will be able to submit a proxy vote.
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*'''[[/IRC|IRC]]''' - on {{irc|wikimedia-au-agm}}.  Members should advise ({{nospam|secretary}}) of their intended IRC nick before the meeting
*[[/Teleconference]]
 
*[[/IRC]]
 
*[[/Proxy]]
 
  
IRC participation will be on {{irc|wikimedia-au-agm}}. To participate through IRC, members need to advise the secretary ({{nospam|secretary}}) of their intended IRC nick before the meeting.
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==Proxy votes==
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Members who cannot attend the meeting could appoint another member to act as their proxy. Members wishing to appoint a proxy need to complete the [[Meeting:2012_AGM/Proxy_form|proxy form]] and email it to {{nospam|secretary}} no later than 24 hours before the scheduled time of the meeting. Only current financial members can act as proxies.
  
Members who cannot attend the meeting could appoint another member to act as their proxy. Members wishing to appoint a proxy need to complete the [[Meeting:2012_AGM/Proxy_form|proxy form]] and email it to {{nospam|returningofficer}} no later than 24 hours before the scheduled time of the meeting. Only current financial members can act as proxies.
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*'''[[/Proxy|List of registered proxies]]'''
  
 
==Agenda==
 
==Agenda==
 
# Apologies, attendance (connect with returning officers in each locale)
 
# Apologies, attendance (connect with returning officers in each locale)
 
# Thanks
 
# Thanks
# To confirm the minutes of the previous annual general meeting and the special general meeting
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# To confirm the minutes of the previous annual general meeting
 
# To receive the committee reports
 
# To receive the committee reports
 
## [[/Financial Report|Treasurer's Report]] (in accordance with section 30(3) of the Act)
 
## [[/Financial Report|Treasurer's Report]] (in accordance with section 30(3) of the Act)
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#Vote on accepting the [[2013 Annual Plan]]
 
#Vote on accepting the [[2013 Annual Plan]]
 
# Proposals
 
# Proposals
## [[Proposal:Increase committee size]]
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## [[Proposal:Adopt 2012 model rules]]
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## [[Proposal:Rule amendments for new Act compliance]] (only possible if 7.1 fails)
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### [[Proposal:Increase committee size]] (only possible if 7.2 passes)
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### [[Proposal:Rule_amendments_terminating_unfinancial_members]] (only possible if 7.2 passes)
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## [[Proposal:Wikimedia Australia Meetups]]
  
 
==Election==
 
==Election==
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=== Voting ===
 
=== Voting ===
The voting will use memberdb, the system used in the last four AGMs.
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The voting used Adam Jenkins' election software, as recommended in [[Election_Report_-_2011-2012_WMAU_Committee_Nominations_and_Voting]], published after the 2011 AGM.
  
[[Voting via memberdb]]
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[[Category:2012 AGM]]
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[[Category:2012–2013 Committee]]

Latest revision as of 11:43, 3 December 2017

← [[Meeting:Expression error: Unrecognized punctuation character "{". AGM|Expression error: Unrecognized punctuation character "{".]]
{{#explode:2012 AGM| |0}} Annual General Meeting of Wikimedia Australia Inc.
[[Meeting:Expression error: Unrecognized punctuation character "{". AGM|Expression error: Unrecognized punctuation character "{".]] →

The fifth Annual General Meeting of Wikimedia Australia, Inc.® was held on Sunday 25 November 2012. The minutes of the 2012 AGM are available in the above-linked subpage.

Timeline

See Resolution:2012 Annual General Meeting and Resolution:2012 Annual General Meeting electronic election.
  • 21 October 2012 16.00 AEST: election software at the AGM must be published. Yes check.svg Done
  • 26 October 2012 16.00 AEST: All resolutions, including rule changes, must be proposed, seconded and published according to the wmau:Proposals policy. Yes check.svg Done
  • 27 October 2012: Electronic AGM notice to be sent to members-at-wikimedia.org.au, with members to acknowledge receipt by email to secretary-at-wikimedia.org.au. Yes check.svg Done
  • 28 October 2012: Prepaid post AGM notice to be sent to all currently financial members that have not electronically acknowledged receipt. Yes check.svg Done
  • 1 November 2012 00:01 AEST: Membership database is closed until the AGM has concluded. Yes check.svg Done
  • 9 November 2012 12:00 AEST: Nominations open. Yes check.svg Done
  • 14 November 2012 12:00 AEST: Nominations close. Yes check.svg Done
  • 16 November 2012 12:00 AEST: Election opens. 02:00 UTC Yes check.svg Done
  • 23 November 2012 12:00 AEST: Election closes. 02:00 UTC Yes check.svg Done
  • 24 November 2012 12:00 AEST: IRC nicknames to be published on the Wiki. Proxy forms to be submitted to the Secretary. Yes check.svg Done
  • 25 November 2012 16:00 AEDST: AGM 05:00 UTC Yes check.svg Done
  • 26 November 2012: Membership database is re-opened. Yes check.svg Done

Date, time and location

The AGM is to be held on Sunday 25 November 2012, to commence at 16:00 AEDST. (05:00 UTC)

Australia's separate time zones, including daylight saving time, mean that the time for the AGM will vary across the country as follows:

4.00pm AEDT (Vic, NSW, Tas, ACT)
3.30pm ACDT (SA)
3.00pm AEST (Qld)
2.30pm ACST (NT)
1.00pm AWST (WA)

The official place for the AGM will be 'Computerbank' at 483 Victoria Street, West Melbourne (near Dryburgh Street). See also w:Wikipedia:Meetup/Melbourne 25.

Remote connection methods

Members will be able to connect to the AGM by both teleconference call and IRC. Voting on proposals will only be permitted if they are either at the main venue, or via the teleconference, since it will not be possible to guarantee that IRC participants will be able to have the entirety of every discussion transcribed to them, and thus may be at a disadvantage. IRC participants can submit a proxy vote.

  • Teleconference - members should contact (secretary-at-wikimedia.org.au) for connection number and code
  • IRC - on #wikimedia-au-agm. Members should advise (secretary-at-wikimedia.org.au) of their intended IRC nick before the meeting

Proxy votes

Members who cannot attend the meeting could appoint another member to act as their proxy. Members wishing to appoint a proxy need to complete the proxy form and email it to secretary-at-wikimedia.org.au no later than 24 hours before the scheduled time of the meeting. Only current financial members can act as proxies.

Agenda

  1. Apologies, attendance (connect with returning officers in each locale)
  2. Thanks
  3. To confirm the minutes of the previous annual general meeting
  4. To receive the committee reports
    1. Treasurer's Report (in accordance with section 30(3) of the Act)
    2. Secretary's Report
    3. President's Report
  5. To elect officers of the Association and the ordinary members of the committee
    1. President
    2. Vice President
    3. Treasurer
    4. Secretary
    5. Ordinary Members (2)
  6. Vote on accepting the 2013 Annual Plan
  7. Proposals
    1. Proposal:Adopt 2012 model rules
    2. Proposal:Rule amendments for new Act compliance (only possible if 7.1 fails)
      1. Proposal:Increase committee size (only possible if 7.2 passes)
      2. Proposal:Rule_amendments_terminating_unfinancial_members (only possible if 7.2 passes)
    3. Proposal:Wikimedia Australia Meetups

Election

Nominations

The following members are confirmed candidates for the 2012–13 Wikimedia Australia committee.

This year nominations were conducted by the traditional nomination method of submitting nominations to the Secretary in writing through the email system.

President

Laura Hale (statement)/(questions)
Nominated by: Steven Zhang, Robert Myers
John Vandenberg (statement)/(questions)
Nominated by: Charles Gregory, Craig Franklin

Vice President

Gideon Digby (statement)/(questions)
Nominated by: Laura Hale, Steven Zhang
Graham Pearce (statement)/(questions)
Nominated by Charles Gregory, Craig Franklin

Treasurer

Craig Franklin (statement)/(questions)
Nominated by: Charles Gregory, Graham Pearce
Ross Mallett (statement)/(questions)
Nominated by: Laura Hale, Steven Zhang

Secretary

Charles Gregory (statement)/(questions)
Nominated by: Craig Franklin, Graham Pearce
Robert Myers (statement)/(questions)
Nominated by: Laura Hale, Steven Zhang

Ordinary members

two seats
Michael Billington (statement)/(questions)
Nominated by: John Vandenberg, Charles Gregory
Gideon Digby (statement)
Nominated by: Laura Hale, Steven Zhang
Nick Dowling (statement)/(questions)
Nominated by: Laura Hale, Steven Zhang
Craig Franklin (statement)
Nominated by: Charles Gregory, Graham Pearce
Charles Gregory (statement)
Nominated by: Craig Franklin, Graham Pearce
Graham Pearce (statement)
Nominated by: Charles Gregory, Craig Franklin
Kerry Raymond (statement)/(questions)
Nominated by: Adam Jenkins, Pru Mitchell
Gillian White (statement)/(questions)
Nominated by: John Vandenberg, Charles Gregory
Steven Zhang (statement)/(questions)
Nominated by: Laura Hale, Robert Myers

Voting

The voting used Adam Jenkins' election software, as recommended in Election_Report_-_2011-2012_WMAU_Committee_Nominations_and_Voting, published after the 2011 AGM.