Meeting:2019 AGM/Minutes

Minutes of the 2019 AGM of Wikimedia Australia.

Open

Meeting opened at 19:04 AEST.

• Chair: Pru Mitchell.
• Attendees – Alex Lum, Steve Crossin, Jacinta Sutton, Sam Wilson, Robert Myers, Tom Hogarth, Dave Stern, Kartika Henry, Gideon Digby, Matt Moore, Ann Reynolds, Alex Sims, Brian Salter Duke, Thomas Shafee, Margaret Donald
• Apologies: Kerry Raymond, Caddie Brain

Welcome from Chair - Pru welcomed everyone to the AGM

2018 Minutes

Tom noted attendance at today's AGM is likely best attended since 2008/2009. Pru invited discussion of the minutes from the last AGM. No questions raised.

Motion: That the 2018 minutes be accepted
Moved: Sam Wilson
Seconded: Robert Myers
Carried without dissent

Reports

The 2018/2019 Annual report was tabled. This report documents the activities WMAU undertook for the period as required under WMF Simple Annual Plan grant. Pru noted it was lengthy and contained overlapping content with this year's President's report.

President's Report

Pru discussed details of the President's report, in particular the success of Sydney Community conference observing that WMAU has grown out of its infancy and is now a more mature organisation dedicated to WMAU's Statement of Purpose. Pru paid tribute to community members, and to the committee for their hard work, noting that at the last AGM only 5 nominations were filed, and acknowledging Caddie and Julian's acceptance of nomination at the 2018 AGM, and Steve's after that AGM.

Pru extended thanks to:

• Robert for his efforts in the Treasurer role
• Tom in his role as secretary and his efforts to categorise and organise committee meetings, minutes and procedures, and also the strategy role he had undertaken for the last three years, and thanked for his support.
• Gideon, acknowledging the difficulty in summing up his role on the committee, after serving as an observer in 2008-09, as WMAU's President for 2 years and Vice-President for four years. He has been involved in many activities in WMAU committee and the community, and WMAU thanks him and wishes him well.
• Sam, Caddie & Steve for their support this year.

The meeting noted the trophies that were to be presented to Gideon and Tom for their service.

Other points in this report included the committee F2F meeting held in Melbourne with Asaf Bartov, and the strategy session at the conference in Sydney. She briefly discussed the things WMAU has done to support community (WikiClubs & Meetups) and the Volunteer Support Program. Outreach and engagement activities, such as GLAM & education events have seen at least 108 new accounts created by participants during year. The Worlds of Wikimedia conference in partnership with the University of Sydney was a highlight.

Wikimedia Australia has been increasingly engaging in the regional and global community. This year saw only one person funded for the Berlin Summit. Ingrid from Noongarpedia presented in Stockholm. ESEAP involved 3 delegates to the Bali regional conference and 2 delegates to the Strategy event in June 2019. Gideon and Robert are representing Australia on the ESEAP 2020 Wikimania organising committee. We continue to engage in global activities including strategy recommendations, the Art+Feminism campaign, Wiki Loves Monuments, and ESEAP 2020 Wikimania.

Motion: That the President's report be accepted
Moved: Steve
Seconded: Gideon
Carried without dissent

Robert mentioned that the timeline to give Strategy feedback closes 1 September 2019.

Secretary's Report

Tom welcomed extra faces to AGM, observed that membership has remained largely the same size across our history and recommended the incoming committee address this. He acknowledged the recent death of Lise Summer (User:Morethangrass), who was our contact at the Australian Society of Archivists (ASA) and major part of the ASA 2018 conference in Perth, and her contribution to the community as an editor based in Western Australia.

Motion: That the Secretary report be accepted
Moved: Gideon
Seconded: Steve
Carried without dissent

Treasurer's Report

Robert discussed details of finances including amount in the bank, assets, income and expenditure. He provided a membership report, noting there were 52 current members - with 53 once the membership list reopens after the meeting. The Treasurer's Report shows $39,337.43 in assets in cash as of 30 June 2019. $73,480.59 in accounts as of 24 August 2019. He went through the itemised details of expenses the organisation incurred over the year, with full details in the written report. Robert noted this was his last term as Treasurer and that the incoming Treasurer will need to address some ongoing issues, such as credit card liability. He acknowledged Craig Franklin's assistance with sorting out banking issues in the past, and noted issues with backing up in Xero. Also issues with sorting out Simple APG funding categorisation for reports.

Robert thanked Gideon and Tom for their service in his report.

Motion: That the Treasurer's report be accepted.
Moved: Tom
Seconded: Gideon
Carried without dissent

Committee election

Noted that the committee normally formed in October, but we've changed cycle slightly to align with reports, Simple APG, and a better period to get the new committee up to speed.

Result of committee election. All positions were declared filled and no elections were required.

• President: Pru Mitchell
• Vice President: Alex Lum - User:Canley on Wikimedia projects. Was involved in early WMAU activities
• Secretary: Robert Myers
• Treasurer: Steven Crossin
• Ordinary members:

• Jacinta Sutton - Brisbane, work started through her work at State Library Queensland
• Matthew Moore - facilitated WMAU strategy meeting in 2011.
• Sam Wilson - Tech guy, WA.
• Caddie Brain - NT

General business

None

Close

Meeting closed at 5.49pm

Informal discussion

• Community meeting - Tom - for members of WMAU to interact with other members and committee - recommended more than once in a year. Matt supported and elaborated on the usefulness of such events.