Difference between revisions of "Meeting:Committee (2014-12-13)"

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| type = committee
| date = 2014-12-13
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Latest revision as of 20:01, 11 September 2019

Committee meeting

13 December 2014

This meeting has two pages: one restricted-access page (only for members of the current Committee) and one public-access page (which may have sensitive information redacted).

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Sunday 13 December 2014, 16:00 AEDST
  • Start: 16:12 AEDST; 13:12 AWST (West Coast)


  • Attendance: Michael(chairing), Gideon, Kerry, Craig (dropped out 4:36pm), Andrew, Charles, Pru (joined 4.50pm)
  • Apologies: Steven
  • Absences


The minutes of the planning meeting be accepted:
  • Moved: Michael
  • Second: Gideon
  • Abstain: Craig (not present at meeting)
  • Carried without dissent.
The minutes of the 9 November meeting be accepted:
  • Moved: Michael
  • Second: Craig
  • Carried without dissent.

Actions items from last meeting

  • Calendar invite from Michael: Sent out. Will do a reminder next time.
  • Conference planning from Kerry: SLQ meeting. Promising as posisble meeting venue, see email for details. Meeting next Wednesday that Craig and Kerry will be going to.
  • Charles re: doodle canvassing meeting timing
In progress, waiting for more responses
  • Merchandise w/ Charles: FInding order-on-demand supplier. Cafepress redbubble etc, licensing issues mean we can't sell them for now. Prices are currently much higher than a bulk run. Finding cheaper prices from the suppliers. Expect email on list.
  • Pru sample contract for comment, ongoing.
  • Kerry has asked for the Federal department of environment heritage database to be released. Timeframe not clear but indicated likely to hear something in the New Year (2015)


Finance report

  • See attached cash summary up to 30 Nov 2014. Current balance is $69,779:
    • Note increase in donation activity, probably because of the extra attention coming from the fundraiser. One $300 donation was recorded in November.
    • Although one membership application was received in November (Mai Tran), it has not been paid yet.
  • So far for December:
    • Another $350 in donations has already come in, with $100 coming from WAMUG, where Gideon spoke, and the other $250 coming from three other donors.
    • One member has joined, Michal Lewi.
  • BAS up to September 30 has been lodged with the ATO, with a $230 refund expected. The sheet for this is also attached. Our next BAS (Up to Dec 31) is not due until March.
  • Bank move update: Action: Another piece of paperwork is needed for the bank account, with Steve & Mike's signatures only.
  • All approved expense claims have been sent through to Craig & Graham for processing. Some expense claims have not yet been approved: this is either because they are from me (Steve can you take a look at these?), because some receipts are needed, or because they were added in the past 2 minutes!

Membership report

46 members in total -- + 1 new

Correspondence report

  • Following out ALIA in Brisbane, Kerry has been approached by QUT about running something there. Another person has asked about edit training.
  • Re conference had a tentative chat about Analytics and Research team, for session at main conference, research workshop with local academics. Tentatively have somebody at QUT to host that.

Agenda - discussion

Strategic planning and annual plan

  • ACTION: Michael to do finance for the annual plan
    • Strategic plan
    • Revising plan to bring 2014, and re-work to be in line with annual plan.
  • ACTION: Everybody to take a look at both plans and make any changes necessary by 28 December committee meeting, with it ready to be published to members by the end of the year.
  • ACTION: Michael to remind everybody in a week's time.


ACTION: Kerry to do some of the initial planning in document form. Attendance: 50-200, targetting 100 people. 1/4 to 1/3 may be local from Kerry's experience.

Perth Meeting

Gideon Digby is authorised to spend $250 for expenses incurred in holding a Perth Meetup, on 7 Feb 2015 at Fremantle Prison, to be reimbursed upon presentation of receipts.
  • Moved: Michael
  • Second: Kerry
  • Abstain: Gideon, Andrew
  • Carried without dissent.

Noongar WP

  • See previous emails to committee list for more detail.
  • Commitment for 3 WIR over 2 campuses (UWA and Curtin).
  • Gideon to provide support and assistance, will be drawn from students who are studying.
  • Activity Feb-March in editing and wikibombs. A test Wikipedia by March, go live (Incubator) by mid-year.

Potential Hobart meetup

Linux.conf.au chat

  • Charles had a brief chat with LCA team, offered assistance/guidance where needed, including having a pre-conf / miniconf with LCA if required.
  • Too late for next year (January), plenty of time for the one after.

Message from Axel Pettersson (WMSE) re camera program

  • Discussion of answers with committee
  • ACTION: Charles to reply with these answers.


  • What are people's expectations?
  • ACTION: Responding to what comes out.
  • Formation of sub-committee discussed
    • Kerry and Craig for geographic reasons, Craig has some wiki conference experience (HK and Berlin)
    • Michael to join to crunch numbers.
    • Leave open to extra areas of responsibility as and when needed

Next meeting

Next meeting will be held at 4pm AEST 28th.December 2014

Meeting closed at 17:33