Meeting:Committee (2015-11-16)
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This meeting has two pages: one restricted-access page (only for members of the current Board) and one public-access page (which may have sensitive information redacted).
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Wikimedia Australia Inc. | |
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| MINUTES | ||
| Monday 16 November 2015, 20:00 AEDST |
Meeting opened at 20:08
Introduction
Attendance
- Present: Gideon, Pru, Andrew, Steven, Charles, Robert, Tom
Previous minutes
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Committee matters
- Welcome to Tom - Tom reported on his activity on comm wiki
- Response to interested applicant - Pru to contact and update her on situation, and invite her as an observer
- Committee responsibilities
- GLAM newsletter report - https://outreach.wikimedia.org/wiki/GLAM/Newsletter - regular report is an important KPI. Coordinator to write up events at the time
- copy external reports to comm wiki - Pru to coordinate entry to monthly GLAM newsletter
- blog - Steve has access to Wordpress. He will organise access for other committee members
- Communication with members
- wikimediaau-l - list on WMF servers about Australian topics of interest
- wikimediaau-members on WMF servers - administered by WMAU committee (Steve and Michael are admins) - financial members only on this list.
- ACTION: Andrew to do an audit of members across systems and processes for removing ex-members. There are requirements for both a current list and archive of list
- ACTION: Andrew to check privacy legislation on access to membership list, and Pru to set up Google sheet with access to Treasurer, President
Reports
Finance report
- Treasurer: Transfer of Treasurer access underway.
- Steve reported current balance $61,970.16
- Second account has $231.31 - used for debit card payments, eg subscriptions
Membership report
Secretary: 1 new application accepted.
- ACTION: Steve email copy of welcome letter to Gideon.
- ACTION: Gideon post as template to comm wiki and send welcome letter
- ACTION: Andrew to send reminders to expired members
Expense claims
- Melbourne meal/transport costs for Gideon not yet done in Xero est $200 - payment previously approved by Committee - ACTION: pending
- VSP Ticket for Warbirds airshow A$45.25, coach/bus A$30.30. Total cost A$75.55 -
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Incoming correspondence
- PINE - request to update Press contacts
Agenda
Action Items
- ACTION: Andrew to review rules against CAV Model Rules by January, so the committee themselves can review it. - continuing
- ACTION: Andrew to contact technical team to ensure new committee member accounts are created on the two Wikis and on mail server. - Gideon checking Tom's email access
- ACTION: Steven to update information ACNC - Annual report on activities. - outstanding. Requires addresses from comm
- ACTION: Andrew -CAV submit 4 reports, filing fees are $218 ($54.50 each). - done.
- ACTION: Dates for Annual face to face meeting and SGM - Suggested meeting in WA or Melb on March long weekend for Eastern states.
ACTION: Robert and Pru to compile table of dates, costs, flights
- F2F - no precedent in the timing for setting the meeting. Provisionally placed at 12-13 March - need to decide location based on a comparison of fares.
- ACTION: Letter to WMF re: Wikimania. Actions carried over from previous meeting: Time has passed. Let this issue lapse.
- ACTION: Berlin Chapters conference, 20 to 24 April 2016. Members to consider whether they are available to go, so we can develop process of determining representatives
- Available: Robert, Steve, Andrew, Charles, Tom - 2 funded. Continuity of one previous/experienced member + one new member
- ACTION: Pru and Gideon to consider delegates: Andrew/Steve as experienced delegate - Charles/Tom/Robert - new delegate
Program Activity
- Report on Noongarpedia Presentation - Thursday 5th November. Gideon
- Report on WikiD Architects project final session – Saturday 14 Nov. Pru reported back - formal report by January.
- Report on Radio National Schools project – Pru
- WP15 planning
- Perth - Gideon https://en.wikipedia.org/wiki/Wikipedia:Meetup/Perth/23
- Melbourne – Pru - still in preparation
- Sydney – Robert - TBC. To work with Gillian about venue, invites
- Hobart – Charles - checking availability
- Wikipedia gifts /recognition awards for project participants
- ACTION: Pru to check with Craig on whereabouts of previous load of merchandise
- Wikimedia Australia T- shirts $49 each to members – process for orders cost recovery only
- ACTION: Gideon, Andrew and Steve to set up Paypal and website for orders
- Libraries partnerships - Pru
- VALA conference session, Thurs 11 Feb 2016
- Wikidata presenter roadshow Feb 2016
- ACTION: Pru try a couple of UK people
- Social media access
- Facebook : ACTION: Charles adding committee to Facebook
- Twitter : ACTION: Charles to post username/password to Twitter account on Comm wiki
Next meeting: Monday 30 November 2015, 20:00 AEDST Meeting closed: 21:34 AEDST