Meeting:Committee (2015-12-14)

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30 November 2015

Committee meeting

14 December 2015

11 January 2016

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This meeting has two pages: one restricted-access page (only for members of the current Board) and one public-access page (which may have sensitive information redacted).

		Wikimedia Australia Inc.
		MINUTES
		Monday 14 December 2015, 20:00 AEDST

Meeting opened at 20:11

Introduction

Attendance

• Present: Gideon (chair), Andrew, Pru, Tom
• Apologies: Steve, Robert

Previous minutes

Motion The minutes of the 30 November meeting be accepted: Moved: Pru Second: Gideon Carried without dissent.

Reports

Finance report

• Andrew has obtained limited access to bank account.
• Xero access needed for all signatories to authorise payments
• Andrew to resolve signatory issues with Westpac.

Membership report

• new application -- issues in notifications need to create matrix of who has access to what and ensure two committee members have access
• renewal

Note: Email notifications from Google forms can be set up by members in Google Sheets under Tools - Notification Alerts

Action Items

• Gideon to get ACNC access from Steve
• Gideon to provide President report for 2014 on meta

Program Activity

Wikipedia 15

• Perth
  • organiser:Gideon
  • Venue: Museum of Perth
  • Date: 15 January 2016 at 18:00
  • notes;
    • Media being encouraged to attend
  • costs:
    • $500 venue & catering
    • Travel if required

• Melbourne
  • Organiser: Pru
  • Venue:Queen Vic Centre
  • Date:15th Jan
  • notes:
    • cost $300 - 500

• Brisbane:
  • Organiser :Craig
  • cost $250

Motion That WMAU provides up to $500 per event to cover catering and venue costs for each Wikipedia 15 group activity. Moved: Gideon Second: Pru Carried without dissent.

Wikidata tour

Andy's walkabout downunder budget approved by email titled: Proposal: Wikidata Australian tour 11 December 2015

• Proposed:Pru
• Seconded:Gideon
• carried without dissent

Melb accommodation with Pru

Perth accommodation with Tom

Travel policy

• ACTION: Update travel policy to allow for token payment when accommodating travellers in their home
• Media and public information in accessible form required to support tour
• ACTION: Pru to collect these - publication of links on front page of wikimedia.org.au
• ACTION: Pru to finalise itinerary with Andy Mabbett
• ACTION: Andrew and Gideon to organise travel agent

General Business

Next meeting: Monday 4 January 2016, 20:00 AEDST Meeting closed: 20:57 AEDST