Meeting: Committee (2018-05-28)
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Latest revision as of 10:12, 12 September 2019
This meeting has two pages: one restricted-access page (only for members of the current Board) and one public-access page (which may have sensitive information redacted).
Wikimedia Australia Inc. | ||
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MINUTES |
Open
- Wikimedia Australia committee meeting Monday 28 May 2018
- Attendees: Pru, Robert, Tom, Steve, Gideon(late1630awst), Caddie(late1630awst)
- Apologies: Sam. Robert W,
Previous meeting
Minutes of Previous meeting
- Monday 14 May 2018 Meeting:Committee_(2018-05-14)
- Moved:Pru
- Seconded:Robert M.
Business arising and actions
- APG application - review budget and metrics meta:Grants_talk:Simple/Applications/Wikimedia_Australia/2018#Simple_APG_committee_recommendation
- start a page on comm that records issues and questions related to budget and APG - for possible work with Asaf at f2f
- new tracking categories required in Xero to enable accurate reporting
discussion - regarding elements of response - regarding outcomes from Berlin concern about budget APG guidelines re spending and tracking - avenue to review expense ? separate itemise documentation between APG and our resources
APG - Committee response - ? At this stage a motion or statement - That WMAU accepts the funding from WMF subject to the conditions related to those funds, and acknowledges the reporting requirements outlined by the WMF, Move:Pru Second:Gideon Passed no objections
Pru to clarify requirements from Morgan and report back to committee
ACTION: Pru to send modified budget Budget negotiations various items removed
- Wikimania 2017 report ACTION: Tom - added to com as a draft - needs change to fit with some eseap issues
- Wikimedia conference 2018 reports
- Robert: https://comm.wikimedia.org.au/wiki/User:Robert/Wikimedia_Conference_2018,
- Pru https://wikimedia.org.au/wiki/Wikimedia_Conference_2018
- ESEAP conference 2018 reports (Robert M & Tom) due to report very soon
Tied in with 2019 Eseap preparations pending
- Wikimania 2018 Pru and Gideon to advise Committee on decision
- Caddie access to comm wiki ACTION: Sam to email username and password details — done, and added to 'current' user group.
- Wikimedia email accounts https://phabricator.wikimedia.org/T189178 ACTION: Steve to make Sam a GSuite admin. - done
ACTION: Steve to make Robert an admin - done
- Website hosting for public and private wiki
ACTION: Robert to contact User:Reedy to get a firm proposal and answer questions
in process
ACTION: ongoing proposal to the members list and a final vote - newsletter in process
- Response to mysociety.org ACTION: Pru to cc: committee and record on correspondence
in process
- Access to https://admin.google.com
ACTION: Add to (link redacted). Note: If redirected to https://apps.google.com/user/hub, you only have a non-admin account - complete Number of email accounts
REPORTS
President's report (Pru)
- Planning 1 Jul - AGM - next agenda
Secretary's report (Tom)
- Explanation of email motions to comm wiki (Tom) - ongoing
- Records management processes and backups - ongoing (Tom, Sam, Pru)
- Leave of absence - missing meetings - processes (ongoing)
- Position and policy/process for communicating major events and notices to membership and community - ongoing
- inward correspondence and documentation of outcomes https://comm.wikimedia.org.au/wiki/Incoming_mail
- affcom issues - related organisations to be included reciprocal membership issue
- Recovering parts of rules and regs from some years ago —https://wikimedia.org.au/w/index.php?title=Rules&action=history
Correspondence =
- Email from Commission for Children and Young People Victoria regarding Reportable Conduct Scheme https://ccyp.vic.gov.au/child-safety/resources/reportable-conduct-scheme-information-sheets
} Pru to update WMAU Safe Spaces Policy to reference local documents
Treasurer's report (Robert M)
- Acc: $39,058.70 CC: $119.44 PayPal: $174.30
- Income; Nil incoming donations or membership payments
- Expenses: $50 (Xero)
- Financial information to WMF re APG
}: Motion to remove the names of previous account holders, Andrew Owens and Steven Crossin from the Wikimedia Australia, Inc Westpac account
- Move:Tom; Second:Pru; Passed without objection
- Motion for extra Westpac Card
- The holder of the card does have to take liablity but only an issue if the holder misuses the card. Extra additional cards will not cancel the card that Michael has.
- Recommendation is for the Treasurer to have an additonal card but strictly only to be used for operating expenses (e.g. CAV fees) and payments that have a written supported motion or majority agreement from the committee
- MOTION: That the Wikimedia Australia Treasurer applies for an additional Westpac credit card for use for operational expenses.
- Move: Tom; Second: Pru; Passed without objection
}: Treasurer to organise with Westpac
Membership (Pru)
- 14 Renewals + 25 outstanding
- Membership recruitment strategies
- Membership form ?
- Conversation required for membership - email before next meeting
- ACTION: Pru to start email conversation
Communications report (Caddie & Robert W)
- Detail of plan and timetable (link redacted)
- Draft newsletter May/June 2018: (link redacted)
ACTIONS:
- ESEAP (Tom, Robert & Jeremy possibly)
- Berlin report (Pru & Robert)
- Membership renewal reminder (Pru)
- Shifting hosting to WMF servers SLWA workshops (Robert) - N/A for this newsletter
- Retire Wordpress blog https://phabricator.wikimedia.org/T185880
- Photos
- This month in GLAM https://outreach.wikimedia.org/wiki/GLAM/Newsletter/Newsroom due 7 June
- Publications page: templates, links to presentations etc: https://wikimedia.org.au/wiki/Publications
Technical report (Sam)
- Phabricator board https://phabricator.wikimedia.org/tag/wikimedia_australia/
- Web/mediawiki hosting post 1 July 2018
- Sam absent; no report.
AGENDA
Local activities
Metrics for events, dashboard for editing http://tools.wmflabs.org/grantmetrics
Suggestions - every event reporting needs to be documented Number of attendees: new / existing; What happened at the event - Categories: Is this an Outreach or Community support event? Diversity issues : It assists our funding partner if we can report this data. Do you identify as any one of these diverse backgrounds? Optional question - Just a Yes/No response
Identify possible partnerships for 2018-19 - AGENDA - identify what we can do to support
Reporting 6 monthly - metrics - all activities - partnership issues -
WikiClub NT (Caddie) -possible mid-June in Darwin
WikiClubWest
- May MoP ( see below)
- June Maritime Museum - meetup
- Jul-Sept SLWA -,ongoing
Melbourne (Pru)
- International Museums Day edit-a-thon, 18 May
https://en.wikipedia.org/wiki/Wikipedia:WikiProject_Victorian_Museums GLAM report in June
Adelaide (Pru)
- Meetup Sat 19 May 1Lib1Ref
Sydney
Meetup 26 May 2018 https://en.wikipedia.org/wiki/Wikipedia:Meetup/Sydney/May_2018
West Australian member of Wiki Club West initiated
ACTION: Tom get a report from Jeremy
Global activities
ESEAP 2019 (Gideon)
- Venue - on going
- Feedback collected from Indonesia - ongoing
Wiki Loves Earth (May) - ongoing
- Judging
- Communications
Wikimania 2018 (done)
National activities
Digitising Kit (Sam) https://comm.wikimedia.org.au/wiki/Proposal:Digitizing_Kit
2018 WikiTour Spreadsheet (link redacted)
- Fixed dates
- 17-20 Sep ARMs conference Hobart
- 24 - 28 Sep ASA conference Perth
- 1 October ALIA event Perth
- Dates flexible / unconfirmed - to confirm asap
- SLQ Hackathon, 7-9 Sep
- NZ
- Adelaide / Alice Springs
- Melbourne Uni Melb & Meet up
- Wikimedia Taiwan
GLAM Peak 2018 ACTION: Reports outstanding https://wikimedia.org.au/wiki/Activity_reports
- Toowoomba Jacinta
- Newcastle: Gillian
- Cairns: Kerry
- Nuriootpa: Pru
- Alice Springs: 20-21 June 2018 - Caddie
ACTION: Pru to send details to Caddie
- Broome: 26-27 June 2018 - TBC
- GLAM Peak follow up activities
- ACTION: Record prospects and activities on comm
- Museum of Perth
- Wikipedian-in-Residence post ACTION: Tom will write up for next AGENDA
- Geelong Heritage Association - Pru
TROVE Consultative Group (Pru) - Upcoming meeting Monday 4 June at National Library ACTION: Pru to raise issue of feeding in to Trove from Australian topics on en.wikipedia, nys,wikipedia and commons
OTHER BUSINESS
- Community Capacity Map https://meta.wikimedia.org/wiki/Community_Capacity_Map ACTION: Steve set up Google form for next meeting
- Documentation https://comm.wikimedia.org.au/wiki/Committee_members_handbook
- Goodies Should we have stickers, pens (cheap), USB sticks (cheap) made to give away?
Meeting closed: 5.53/7.53
5:55 wa time Next meeting: Monday 11 June 4.00/5.30/6PM Note Public Holiday NSW, NT & VIC