Meeting:Committee (2018-10-15)

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Committee meeting

15 October 2018

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This meeting has two pages: one restricted-access page (only for members of the current Board) and one public-access page (which may have sensitive information redacted).

  Wikimedia Australia Inc.
MINUTES

Open

  • Date: 15 October 2018
  • Time / time zone: 4:11PM AWST, 7:11PM AEDT
  • Meeting channel: Skype
  • Attendees: Sam, Tom, Gideon, Robert.
  • Apologies: Pru, Caddie.

Minutes of previous meeting

Defer to next meeting as only two members present at both meetings.

Business arising and actions

REPORTS

President's report

Deferred.

Secretary's report

  • New Committee member actions system - orientation document proposed.
  • also safe space policy.
  • gmail account/other access issues - creating accounts - calendar access
  • comm wiki updating before f2f - things are hiding, still
  • communication system for committee - chat channel - whatsapp, telegram? e.g.

need further conversation on this matter - limitations or better?

need to figure out - communication system for committee have more direct regular communication
email/survey - - over chat systems - membership and committee
strict guidelines - and limitations of conversations and admin status of a comm member, also use safe space policy
usage - notice site - events - ok - informality - and not a valid record - but a quick help yes

Correspondence report

Xero two factor authentication coming soon - All users must enable or will no longer be able to login - need to check options - sms only?

Treasurer's report

Account balances: PayPal: $605.21, Westpac acc: $59,850.01, Westpac CC: $166.57

Held over to the next committee meeting

  • Income:
  • Expenses:
  • APG tracking:

Membership report

next meeting

Communications report

next meeting

Technical report

Changes to the commwiki: new background colour; sidebar link to main wiki; better system for meeting metadata; unify templates between the two wikis.

tech on public wiki - in process. backup for both public and comm in action.

status of multiple system admins - sam, michael, and adam -
to be deferred to discuss later (had linux oz earlier)

AGENDA

Local activities

  • WA regular wiki club meetings - + Asaf meeting
    • Fremantle port day - 27th - A3 posters for the stall informative
    • cards and items left over from ASA conference
  • other states - on public wiki -
  • Invictus games connection

National activities

  • F2F on 9-12 November in Melbourne

Global activities

  • WLM - gideon
  • ESEAP - gideon

OTHER BUSINESS

  • Meeting channel (Skype, etc.) - in secretary report
  • Calendar - encourage usage by all involved
  • Westpac tokens - held over until the next meeting
  • Membership officer(s) - held over until the next meeting
  • Lifetime membership(s) - held over until the next meeting
  • Membership annual awards etc - held over next meeting
  • WMAU Australian annual awards - held over next meeting
  • Aboriginal Language 2019 programme - held over next meeting


Meeting closed: 5.21 pm AWST / 8:21 pm AEDT

Next meeting: 29th October 2018 / 4pm AWST 7pm AEDT.
after F2F - meeting after - : November 2018

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