Meeting:Committee (2019-02-04)

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Committee meeting

4 February 2019

This meeting has two pages: one restricted-access page (only for members of the current Board) and one public-access page (which may have sensitive information redacted).

  Wikimedia Australia Inc.


  • Date: Monday 4 February 2019
  • Time / time zone: 4pm WA / 5.30pm NT / 7pm AEDT
  • Meeting channel: Skype
  • Attendees: Pru, Gideon, Caddie, Tom, Robert, Julian, Steve
  • Apologies: Sam

Previous meeting

Matters arising

WMAU Statement of Principles regarding indigenous communities


Working group (Caddie, Robert, Gideon and Tom) to report back to next meeting (or between meeting) with agreed statement and rationale/context - RM more time needed, due to graduations happening in the first week of Dec.

Feedback on draft statement on Indigenous projects

As we come into the International Year of Indigenous Languages, we welcome members’ feedback on this draft statement of principles in the light of Wikimedia Australia’s primary purpose to

promote equality of opportunity to access and participate in the collaborative creation of Free Cultural Works, especially educational works, and works about Australia, its culture, natural environment, and Australian news and media.

==Statement on engagement with Indigenous people and culture==
Wikimedia Australia is committed to engaging respectfully and appropriately with Indigenous people and culture, practising partnership and consensus in pursuing knowledge and documentation of Indigenous culture and history.

For Wikimedia Australia to support or participate in a project or program related to Indigenous people, language, history, or culture, the activity should meet the following criteria:

  • Be welcomed and wanted by the specific Indigenous community/ies in question
  • Engage local Indigenous people or their chosen representatives in the project in a leading role
  • Produce a benefit to the Indigenous community as part of the project

To discuss up to the 22nd February so as to be able to put into newsletter

Conference planning


Put process in place for planning

In-person meeting 2019


Doodle poll:

  • Motion: The WMAU plans for a community conference 15 & 16 June 2019 at the University of Sydney.
  • Face to Face for committee
  • community engagement
  • Outreach to WOW attendees
  • report/review of WMAU activities
  • WMAU direction planning
  • Venue
  • Capacity
  • catering
  • Wifi
  • Access times...
  • Program template - Caddie
  • Venue - Robert & Pru
  • by 18 Feb

Capacity audit + plan (CCM)

Are there further areas we wish to complete at this stage? Schedule review at next in-person meeting

Survey of Australian editors


Tom and Pru to draft survey, and report by ...


  • Midterm report Simple APG
  • Storytelling
  • Metrics reporting - include notes in report as to where metrics are coming from
  • report - include variation notes in report
  • 2019-20 Plan and grant preparation - Due end March
  • Draft to Delphine and Meeting time in Feb.
  • 20-28th Feb meeting


President's Report

  • Registered WM Summit Berlin
  • Project proposals update
  • WLM certificates produced (thanks Robert) and sent with giftcards to winners
  • Meeting with SA History Trust, 17 Dec 2018 and Edit-a-thon, Sat 18 May 2019 in Adelaide
  • Meeting with Paralympics Australia, 4 March

Secretary's Report

  • Correspondence from Secretary to Thomas Shaffee re grant
  • and followup from Treasurer re paperwork and forms


  • Twitter query: fundraising calculations
  • see also secretary re thomas shaffee

Treasurer's report

Next meeting the balances, income, expenses and APG tracking will be finalised. Need to audit before this can be done, but have funds to be moving in and out of WMAU accounts in the next week or two. This will allow for the reporting to be done for our Simple APG. If there are any expenses after today but before 1 January 2019, I need to know to factor this in but ideally would like no expenses while auditing, as this creates some balance issues within Xero and making it more complex (also time consuming) to deal with. Rough calculations Simple APG of what has been spent will be done later in the week (Tuesday/Wednesday, not available).

  • Account balances:
  • Income:
  • Expenses:
  • APG tracking:

Motion: That Steve Crossin be added as a signatory to the Wikimedia Australia Bank accounts with Westpac, including online access.

Propose: Caddie
Second: Gideon
Carried unopposed.

NOTE:Thomas Shafee email approval needs to be minuted, payment has been made

Membership Report

8 memberships paid since last meeting (3 x SA, 3 x VIC, 2 x NSW) - 5 cited link from WMF donation page as reason for joining

Communications report

Newsletter Feb 2019
This Month in GLAM - Dec published, January due

Local activities

  • NSW

UTS Knowledge Managers Seminar, Mon 4 Mar

  • SA

History Trust SA, Edit-a-thon, Sat 18 May [GLAM Peak follow up]

  • VIC

Geelong Historical Society presentation, Sat 9 Feb [GLAM Peak follow up] Art+Feminism edit-a-thon, Richmond Library Sat 9 March

  • WA


first meetup for the year with visitor
programme for next 5 months being planned
Wheatbelt Project re-starting
planning meeting in March
Music Project (proposed)
planning meeting in April
Newspaper Project re-starting
meeting in April

National activities

Global activities

General Business

Next meeting

  • Meeting closed: AWST 17:43
  • Next meeting: Monday 18 February 2019 4pm WA / 5.30pm NT / 7.00pm ACT/NSW/VIC
  • Delphine meeting : 20-28 Feb
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