Meeting: Committee (2019-11-11)
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{{meeting|type=committee|date=2019-11-11}} | |||
== Introduction == | |||
:Date: Monday 11 November 2019 | |||
:Time / time zone: 4pm WA / 5.30pm NT / 6pm QLD / 7pm AEDT | |||
:Meeting channel: https://wikimedia.blindsidenetworks.net | |||
===Attendance=== | |||
:Attendees: Steve, Pru, Alex, Robert, Matt | |||
:Apologies: Caddie, Sam (US), Jacinta | |||
===Previous minutes=== | |||
Minutes of previous meeting: | |||
* Sat 12 - Sun 13 Oct 2019 [[WMAU Committee strategy weekend (October 2019)]] | |||
* That the minutes of the 12-13 October 2019 meeting be accepted. | |||
:Moved: Steve | |||
:Seconded: Alex | |||
:Passed without dissent | |||
;ACTION: Robert: Clean up for publication | |||
===Business arising and actions=== | |||
;ACTION: Steve and Robert fix all references to change in membership price - done | |||
Steve changed membership app form, and 2 pages on public wiki (More references may exist) - Done. | |||
;ACTION: Matt & Pru to follow up with Mylee Joseph around Liam Wyatt visit in December.- | |||
;<mark>REDACTED</mark> | |||
;ACTION Steve Contact OTRS - for further discussion. Is not used. | |||
;ACTION Steve and Sam to discuss further | |||
==Agenda== | |||
===Reports=== | |||
====President's report==== | |||
;Survey Drafts - review members’ responses | |||
;ACTION: Pru to follow up with banner ad | |||
;Partnerships - legally drafted template for organisational partnerships. Define levels of partnership. Active and Past partnerships. Partnerships page: Add start & finish dates and review dates - For next meeting | |||
====Secretary's report==== | |||
;ACTION: Robert, Pru & Steven discuss Password management, recommend 1password but how many accounts do we need, which means who should have access to it? | |||
====Treasurer's report==== | |||
Profit & Loss Statement since last meeting: | |||
Net change: ($2734.81) | |||
*Current Account balances as of 11 November 2019: Westpac: $66,382.55 CC: $ 857.59 PayPal: $ 924.11 | |||
*Income: ATO: $0 , $0 renewals, $405.00 in donations, $5.92 in interest. One unreconciled donation from bank account of $99.00 from unknown contact. | |||
*Expenses: Face-to-face meeting $2794.64, other travel $236.36, other misc fees $114.73 | |||
*Financial actions from previous meeting, signatories | |||
;ACTION Financial when Pru and Alex return | |||
:Move: Pru | |||
:Second: Robert | |||
:Passed without dissent | |||
*(2019-10-16) WMF Grants Admin $102.11 AUD to return from 2018-19 Simple APG | |||
https://meta.wikimedia.org/wiki/Grants:Return_unused_funds_to_WMF | |||
:MOTION: That WMAU repay unspent $102.11 AUD to WMF grant | |||
:Move: Steve | |||
:Second: Robert | |||
:Passed without dissent | |||
;ACTION: Steve, Pru work out how to wire funds back | |||
====Membership report==== | |||
Joining: = 0 | |||
====Communications report==== | |||
*Newsletter | |||
:Record our thanks to Jacinta for great October newsletter | |||
:Jan due date: | |||
*Survey, WLM, MOU NGA, | |||
*Social media | |||
:Facebook Steve to do weekly | |||
:Twitter Steve to do weekly | |||
:Post an Australian article regularly | |||
:Promoting WMAU Grants | |||
*<mark>REDACTED</mark> | |||
*Link this to survey results | |||
====Technical report==== | |||
Feedback on events process: for further specific discussion | |||
*(2019-09-16) Email from Ross Mallet requesting that his WMAU email be reactivated and forwarded to supplied email address | |||
;ACTION Steve to create and send to Ross | |||
===Activities=== | |||
====Local activities==== | |||
*ACT | |||
*QLD | |||
*NSW - Mon 16 Dec SLNSW | |||
*NT | |||
*SA | |||
*TAS | |||
*VIC - | |||
*WA | |||
====National activities==== | |||
Notes from Community Meeting | |||
;ACTION: Sam to load notes please | |||
:Done: https://wikimedia.org.au/wiki/WMAU_Community_Meeting_(Oct_2019) | |||
;ACTION: email members for date of next meeting | |||
*Wiki Loves Monuments 2019 https://commons.wikimedia.org/wiki/Category:Images_from_Wiki_Loves_Monuments_2019_in_Australia | |||
:Email to international competition not received by deadline. | |||
;ACTION: Pru to contact 10 winners with offer of prizes | |||
*Wiki Loves Science | |||
:Thomas Shafee offering to coordinate | |||
:MOTION: That WMAU approve up to $600 as budgeted for the WIki Loves Science competition 2019. | |||
:Move: Alex | |||
:Second: Robert | |||
:Passed without dissent | |||
*Wikipedia Day, 15 January 2020 | |||
:Defer to next meeting | |||
====Global activities==== | |||
*Wikimania 2020 | |||
;Robert reported on themes, goals - still under finalisation. Feedback from Sweden pending, and WMF feedback. | |||
;Process for determining scholarship applications for Wikimania 2020 with process defined by the end of November, with a call for expressions of interest soon after. | |||
*WikiCite ANZ | |||
:Friday 14 February 2020 | |||
==OTHER BUSINESS== | |||
*<mark>REDACTED</mark> | |||
*Prizes for Wiki Loves Science - dealt with above | |||
==Meeting closed== | |||
Closed: 8.36pm AEDST | |||
*Next Committee meeting: Monday 9 December 2019 | |||
*Next Community meeting: Tues 26 or Wed 27 November 2019 | |||
;Topics: Wikimania (Robert, Jeremy, Ingrid) - TBC |
Latest revision as of 04:26, 13 February 2020
Event
Committee (2019-11-11)
to AEDT
Normal monthly Committee meeting. Committee members and observers only.
Region: National
Location: Online
Share link: https://wikimedia.org.au/wiki/Meeting:Committee_(2019-11-11) – or download calendar item (.ics)
←
Meeting:Committee (2019-12-09)
9 November 2019
9 November 2019
National
WMAU Community Meeting (Nov 2019)
27 November 2019
27 November 2019
→
This meeting has two pages: one restricted-access page (only for members of the current Board) and one public-access page (which may have sensitive information redacted).
Introduction
- Date: Monday 11 November 2019
- Time / time zone: 4pm WA / 5.30pm NT / 6pm QLD / 7pm AEDT
- Meeting channel: https://wikimedia.blindsidenetworks.net
Attendance
- Attendees: Steve, Pru, Alex, Robert, Matt
- Apologies: Caddie, Sam (US), Jacinta
Previous minutes
Minutes of previous meeting:
- Sat 12 - Sun 13 Oct 2019 WMAU Committee strategy weekend (October 2019)
- That the minutes of the 12-13 October 2019 meeting be accepted.
- Moved: Steve
- Seconded: Alex
- Passed without dissent
- ACTION
- Robert: Clean up for publication
Business arising and actions
- ACTION
- Steve and Robert fix all references to change in membership price - done
Steve changed membership app form, and 2 pages on public wiki (More references may exist) - Done.
- ACTION
- Matt & Pru to follow up with Mylee Joseph around Liam Wyatt visit in December.-
- REDACTED
- ACTION Steve Contact OTRS - for further discussion. Is not used.
- ACTION Steve and Sam to discuss further
Agenda
Reports
President's report
- Survey Drafts - review members’ responses
- ACTION
- Pru to follow up with banner ad
- Partnerships - legally drafted template for organisational partnerships. Define levels of partnership. Active and Past partnerships. Partnerships page
- Add start & finish dates and review dates - For next meeting
Secretary's report
- ACTION
- Robert, Pru & Steven discuss Password management, recommend 1password but how many accounts do we need, which means who should have access to it?
Treasurer's report
Profit & Loss Statement since last meeting: Net change: ($2734.81)
- Current Account balances as of 11 November 2019: Westpac: $66,382.55 CC: $ 857.59 PayPal: $ 924.11
- Income: ATO: $0 , $0 renewals, $405.00 in donations, $5.92 in interest. One unreconciled donation from bank account of $99.00 from unknown contact.
- Expenses: Face-to-face meeting $2794.64, other travel $236.36, other misc fees $114.73
- Financial actions from previous meeting, signatories
- ACTION Financial when Pru and Alex return
- Move: Pru
- Second: Robert
- Passed without dissent
- (2019-10-16) WMF Grants Admin $102.11 AUD to return from 2018-19 Simple APG
https://meta.wikimedia.org/wiki/Grants:Return_unused_funds_to_WMF
- MOTION: That WMAU repay unspent $102.11 AUD to WMF grant
- Move: Steve
- Second: Robert
- Passed without dissent
- ACTION
- Steve, Pru work out how to wire funds back
Membership report
Joining: = 0
Communications report
- Newsletter
- Record our thanks to Jacinta for great October newsletter
- Jan due date:
- Survey, WLM, MOU NGA,
- Social media
- Facebook Steve to do weekly
- Twitter Steve to do weekly
- Post an Australian article regularly
- Promoting WMAU Grants
- REDACTED
- Link this to survey results
Technical report
Feedback on events process: for further specific discussion
- (2019-09-16) Email from Ross Mallet requesting that his WMAU email be reactivated and forwarded to supplied email address
- ACTION Steve to create and send to Ross
Activities
Local activities
- ACT
- QLD
- NSW - Mon 16 Dec SLNSW
- NT
- SA
- TAS
- VIC -
- WA
National activities
Notes from Community Meeting
- ACTION
- Sam to load notes please
- Done: https://wikimedia.org.au/wiki/WMAU_Community_Meeting_(Oct_2019)
- ACTION
- email members for date of next meeting
- Wiki Loves Monuments 2019 https://commons.wikimedia.org/wiki/Category:Images_from_Wiki_Loves_Monuments_2019_in_Australia
- Email to international competition not received by deadline.
- ACTION
- Pru to contact 10 winners with offer of prizes
- Wiki Loves Science
- Thomas Shafee offering to coordinate
- MOTION: That WMAU approve up to $600 as budgeted for the WIki Loves Science competition 2019.
- Move: Alex
- Second: Robert
- Passed without dissent
- Wikipedia Day, 15 January 2020
- Defer to next meeting
Global activities
- Wikimania 2020
- Robert reported on themes, goals - still under finalisation. Feedback from Sweden pending, and WMF feedback.
- Process for determining scholarship applications for Wikimania 2020 with process defined by the end of November, with a call for expressions of interest soon after.
- WikiCite ANZ
- Friday 14 February 2020
OTHER BUSINESS
- REDACTED
- Prizes for Wiki Loves Science - dealt with above
Meeting closed
Closed: 8.36pm AEDST
- Next Committee meeting: Monday 9 December 2019
- Next Community meeting: Tues 26 or Wed 27 November 2019
- Topics
- Wikimania (Robert, Jeremy, Ingrid) - TBC