Proposal: 2012 Languages conference

(→‎Responsibilities: +changes require approval of all partners)
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{{proposal|member1=[[user:John Vandenberg|John Vandenberg]]|member2=[[user:Tony1|Tony1]]}}
{{proposal|status=approved|member1=[[user:John Vandenberg|John Vandenberg]]|member2=[[user:Tony1|Tony1]]}}


This proposal is for Wikimedia Australia to allocate AU$60,000 to fund a languages conference held in Indonesia between August and November 2012.
This proposal is for Wikimedia Australia to run a languages conference held at University of Indonesia on 6-7 December 2012.
 
See http://langcamp.org/ for current information.


== Background ==
== Background ==
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The best way to achieve this is to hold conferences.  For cultural and accessibility reasons, these conferences should be held in the regions where the native speakers are, rather than in Europe and North America. As there are many missing languages in the Oceania region, we should hold a conference in this region that will be a model for other regions to follow.
The best way to achieve this is to hold conferences.  For cultural and accessibility reasons, these conferences should be held in the regions where the native speakers are, rather than in Europe and North America. As there are many missing languages in the Oceania region, we should hold a conference in this region that will be a model for other regions to follow.


Wikimedia Australia is planning [[AusWiki Conference 2012]] in Adelaide.  As a result of this existing conference project, Wikimedia Australia does not have the capacity to run the languages conference as well.  John met with Siska in Canberra in May and is confident that Wikimedia Indonesia is best placed to run the language conference for languages in our region.
John met with Siska in Canberra in May 2011 to discuss running the language conference for languages in our region, especially assisting understand feasibility and estimate the budget needed. This proposal was submitted to the members at the [[Meeting:2011 AGM]] where it was approved with a budget of $10,000 for WMID expenses to project manage the project, $10,000 for conference expenses, and $40,000 for travel expenses.
 
== Steering committee ==
 
The steering committee is a group of high-level stakeholders who are responsible for providing guidance on the planning of the conference.  It will comprise  two or three members of each collaborating partner. The steering committee will not make decisions, but will prepare briefs that will flow into the decision-making processes of the collaborating organisations.


;Wikimedia Language Committee
In the [[Meeting:Committee_(2012-04-15)#2012_Languages_conference|April 2012 meeting]], the committee revised down the budget for this conference, limiting it to $10,000 for conference expenses and $20,000 for travel expenses.  John met with staff of the University of Indonesia who provided a [[:File:Proposal 2012 IICC-WMAU Language Workshop.pdf|quote]] to run this conference alongside their own [http://indoicc.org/ 2012 IICC (Indonesia International Conference on Communication)] for USD $9400.
* [[meta:User:Millosh|Milos Rancic]]
* [[meta:User:SPQRobin|Robin Pepermans]]
* [[meta:User:Amire80|Amir E. Aharoni]]


;Wikimedia Australia
In October the committee approved the first batch of 10 Australian attendees.
* [[user:John Vandenberg|John Vandenberg]]
* [[User:Tony1|Tony1]]
* <yet to be filled>
 
;Wikimedia Indonesia
* [http://wikimedia.or.id/wiki/Kartika_Sari_Henry Kartika Sari Henry]
* [http://wikimedia.or.id/wiki/Siska_Doviana Siska Doviana]
* [http://wikimedia.or.id/wiki/Mulwardi_Tjitra Mulwardi Tjitra]


== Scope ==
== Scope ==
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The conference will include two streams
The conference will include two streams
# [[/existing projects|existing projects]] - languages with a Wikipedia, focusing on issues with community building,
# [[/existing projects|existing projects]] - languages with a Wikipedia, focusing on issues with community building,
# other languages without a Wikipedia that are
# other languages without a Wikipedia that are:
#* viable [[/incubator projects|incubator projects]] according to activity for two months prior to the paper being submitted, or
#* viable [[/incubator projects|incubator projects]] according to activity for two months prior to the paper being submitted, or
#* [[/official languages|official languages]] of a country or self-governing region
#* [[/official languages|official languages]] of a country or self-governing region


== Timeline ==
== See also ==
All monetary references are to Australian dollars.
* [[:File:Proposal 2012 IICC-WMAU Language Workshop.pdf]]
 
* [[wikiversity:LangCamp 2012]]
;September 2011
* Wikimedia Australia will establish a private mailing list and wiki for the conference planning.  The steering committee will be the initial participants on the mailing list and wiki, with additional participants added by a vote on the private wiki.
 
;27 September 2011
* The steering committee will finalise their changes and comments to the public proposal page and distribute a brief privately to the collaborating partners.  This must include a clear description of the conference scope and a rough timeline for milestones for the conference preparation. The steering committee will distribute a draft memorandum of Understanding to the three collaborating partners.
 
;October 2011
* The public proposal will be voted on by the general assembly of the Australian members.
* The relevant parts of the transcript will be posted to the conference planning private wiki.
 
 
''And a further timeline assuming that the partners have agreed on the MOU:''
 
;November 2011
* Wikimedia Australia transfers $10,000 to Wikimedia Indonesia as an unrestricted grant.
 
;30 November 2011
* Deadline for LangCom members to express wish to attend the conference.
 
;December 2011
* LangCom will provide a budget for their use of the $20,000, including identifying any of their own membership who will be receiving assistance to attend the conference from WMAU.
* Steering committee will distribute a brief containing recommendations for the conference date, website, and the call for papers.
* The public website will be created.
 
;January 2012
* Wikimedia Indonesia will report on their use of the $10,000 unrestricted grant.
* Wikimedia Indonesia will provide a budget for their use of the $20,000 allocated to conference costs, itemised for any expense over $500 and including three quotes for expenses greater than $2000.
 
;February 2012
* The website will be completed and the conference advertised.
 
;April 2012
* Wikimedia Indonesia will report on their use of the $10,000 unrestricted grant.
 
;October 2012
* The conference likely to be held in October 2012.
 
== Budget ==
''All monetary references are to Australian dollars.''
 
Wikimedia Australia will initially provide an unrestricted grant of $10,000 to Wikimedia Indonesia to organise the conference to cover project management.  This grant will be provided to Wikimedia Indonesia after Wikimedia Australia, Wikimedia Indonesia and LangCom have signed a memorandum of understanding consisting of the contents of this proposal page.
 
Wikimedia Australia will allocate an additional $10,000 for conference expenses.  Wikimedia Indonesia will submit a budget for this $10,000, to be approved by the Wikimedia Australia committee.  Quotes will be obtained for these expenses, and payment will be made upon provision of an invoice.
 
Wikimedia Australia will provide an additional $40,000 for travel grants as follows:
 
{| class="prettytable"
! Amount !! Selection panel !! Purpose
|-
| $10,000 || Wikimedia Australia || Scholarships for attendees from Australia and New Zealand and their territories
|-
| $10,000 || Wikimedia Indonesia || Scholarships for attendees from Indonesia, Asia, and other countries in Oceania
|-
| $10,000 || Language Committee || Language Committee members who are unable to obtain a travel grant from their local chapter or employer
|-
| $10,000 || Language Committee || International invited guest speakers and scholarships
|}
----
 
The total budget for this proposal is $60,000.
 
== Responsibilities ==
Wikimedia Australia will be responsible for determining the scope and program of the conference, in consultation with the Language Committee and Wikimedia Indonesia.  Wikimedia Australia will set up a private wiki for Wikimedia Australia, Wikimedia Indonesia and LangCom for internal communication.
 
The Language Committee will be responsible for selecting the papers and attendees.
 
Wikimedia Indonesia will be responsible for any other decisions regarding the conference, specifically any aspect of running the conference, and for seeking additional funding as required to achieve the desired outcomes.
 
All partners are responsible for approving changes to this proposal, such as addition of new partners and modifications to the scope.

Revision as of 06:17, 7 July 2013

This page is a proposal approved by the committee.  The proposal was moved by John Vandenberg and seconded by Tony1. If you are not a member of the organisation, you may request an account on this wiki using special:RequestAccount, and discuss this proposal on the discussion page.


This proposal is for Wikimedia Australia to run a languages conference held at University of Indonesia on 6-7 December 2012.

See http://langcamp.org/ for current information.

Background

In May, the Wikimedia Australia committee looked at the issues relating to assisting languages which do not yet have a presence within Wikimedia. We had been specifically asked to look at funding the development of free fonts for one writing system of Indonesia, however we were conscious that many writing systems and languages are missing from the Wikimedia community. We first needed a global strategy, and then the Wikimedia Foundation and chapters need to select which languages they will champion.

In May, Wikimedia Australia also resolved to commission an expert to assist the Language committee (LangCom) develop a strategy document for languages and writing systems, and the Language Committee held its first face-to-face meeting in Berlin.

http://meta.wikimedia.org/wiki/Language_committee/May_2011_meeting#Projects_and_plans

Since May, LangCom member Millosh has created the Missing Wikipedians documentation, which will form part of the languages strategy document that is needed. Millosh presented this at meta:Wikimania 2011.

http://strategy.wikimedia.org/wiki/Missing_Wikipedias

http://wikimania2011.wikimedia.org/wiki/Submissions/Missing_Wikipedias

Videos of the session are available on youtube[1]

To continue the development of a strategy of creating Missing Wikipedias, and move towards implementing that strategy, we need to bring together people from the Language Committee, language experts and native speakers, to address issues relating to languages and writing systems that are preventing these Wikipedias from forming.

The best way to achieve this is to hold conferences. For cultural and accessibility reasons, these conferences should be held in the regions where the native speakers are, rather than in Europe and North America. As there are many missing languages in the Oceania region, we should hold a conference in this region that will be a model for other regions to follow.

John met with Siska in Canberra in May 2011 to discuss running the language conference for languages in our region, especially assisting understand feasibility and estimate the budget needed. This proposal was submitted to the members at the Meeting:2011 AGM where it was approved with a budget of $10,000 for WMID expenses to project manage the project, $10,000 for conference expenses, and $40,000 for travel expenses.

In the April 2012 meeting, the committee revised down the budget for this conference, limiting it to $10,000 for conference expenses and $20,000 for travel expenses. John met with staff of the University of Indonesia who provided a quote to run this conference alongside their own 2012 IICC (Indonesia International Conference on Communication) for USD $9400.

In October the committee approved the first batch of 10 Australian attendees.

Scope

The scope of the conference will be Austronesian languages.

The conference will include two streams

  1. existing projects - languages with a Wikipedia, focusing on issues with community building,
  2. other languages without a Wikipedia that are:

See also

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