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2024-02-19: Amanda and Peter to follow up with the Bank and establish the new account.

2024-02-19: Set up a membership working group (Jeremy and Emily) and invite community member to join. Alice to coordinate.

2024-01-15: Peter to check the wording with the bank, a motion approved by the Board for next meeting, then signed minutes and an in person meeting with the bank.

2024-01-15: Fill in scholarship form and email conference organisers. Amanda to send an email alerting the two affiliate nominations.

2024-01-15: Belinda to sign on behalf of WMAU and liaise with NGA on KMN / IWD editathons.

2024-01-15: Add Elliott to meeting.

2024-01-15: Staff to do call-out to community for Working Group participants.

2023-12-11: Evaluation process needs to be set up for partner projects. Will also do a review of the application process for 2024 with the aim of simplifying through a 2 stage process.

2023-12-11: Amanda to plan key arguments and identify allies in other organisations

2023-12-11: Will require checking the wording with the bank, a motion approved by the Board, signed minutes and an in person meeting with the bank.

2023-12-11: Belinda to communicate with Key Admin ensuring policy and procedures are in place.

2023-12-11: HR policy to be revised accordingly.

2023-12-11: Belinda and staff to communicate with ALIA and finalise details.

2023-12-11: Belinda to complete and finalise ACSA membership details and liaise with Jessie Oliver(EO for ACSA) regarding an MOU.

2023-12-11: Create summary info on crisis communications key actions and emergency contacts for staff and Board including mobile phone numbers to be stored in Shared drive and shared with staff and Board. (Staff)

2023-12-11: List of contacts & resources of people at WM/ external to assist if necessary, and build into plan. (Comms team)

2023-12-11: Develop a decision tree / overview of process.

2023-12-11: Add Communications plan to annual review schedule (Staff)

2023-12-11: Wargame the plan / scenario test

2023-12-11: Comms media training suggestions

2023-10-23: Sign and send to the bank

2023-10-23: WMAU staff to update on website and inform facilitators/trainers and community.

2023-10-23: Add to policy review list.

2023-10-23: Look at options for summarising.

2023-10-23: WMAU staff to publish promotional materials and call for applications

2023-10-23: Establish Project grants subcommittee with terms of reference (Amanda, Peter and Belinda and 2 WMAU members).

2023-10-23: WMAU staff to notify scholarship recipients and follow up before 30 October 2023.

2023-10-23: Belinda to liaise with Camille to facilitate.

2023-10-23: Belinda to liaise with James Gaunt to support his WMF application

2023-10-23: Publish the program as PDF and HTML on WMAU and promote via all channels.

2023-10-23: Develop discussion questions and priorities for each session - working group

2023-10-23: Belinda to prepare background reports

2023-09-18: Belinda will send a reminder to Scholarship recipients to submit their reports on meta.

2023-09-18: Safe spaces policy sub-committee to review and send another version for next meeting. Remove duplicate content from the UCoC.

2023-09-18: Elliot and Jeremy to assess applications and report back to Board with recommendations

2023-09-18: Staff to Promote save the date, submissions and sponsorship as widely as possible. Social media and newsletter update for community and members in the coming days.Continue programming and events eg, (Brisbane meet-up)

2023-09-04: Amanda Lawrence, Peter Neish and Pru Mitchell to go to Westpac for change.

2023-09-04: Belinda Spry to continue discussions with SLQ, and obtain other quotes. Programming and events eg, (Brisbane meet-up) to be planned. Elliot and Amanda to help with suggestions and contacts for venue in Brisbane.

2023-07-14: Belinda to contact Anna Raunik at SLQ.

2023-07-14: Invite winners to the AGM, create Award letter and logo/badge, inclusion on WMAU

2023-07-14: creation of Press release

2023-06-19: James to update references to the committee to the board on the WMAU website and relevant documents

2023-05-15: Belinda to write formal letter to Jack confirming committee approval and contact Sam to arrange

2023-04-17: EO to action communication to scholarship grantees (including reporting expectation within 1 month of Wikimania) and coordinate bookings/reimbursements.

2023-04-17: Scholarship Subcommittee to invite Wikimania Scholarship coordinator to communicate with the fourth eligible person for permission to give details to WMAU.

2023-04-17: EO to schedule review a HR policy for March 2024 (in Asana)

2023-04-17: EO to arrange for catering to be paid for this event

2023-03-20: EO to book flights and accommodation as soon as possible to secure prices

2023-03-20: Offer contract renewal verbally and speak to Irene in payroll.

2023-03-20: Add all events to Wikimedia Australia website calendar

2023-03-20: Formal Thank You to Caddie for her enthusiasm and time supporting this project.

2023-01-16: Alex to submit the ESEAP conference report to WMF on Meta.

2023-01-16: Alex and Kelly to form the WMAU Wikimania scholarships subcommittee and recruit one more member.

2023-01-16: Belinda and James to announce this to Community asap, and James to do active communications via email and the Australian Noticeboard between now and the due date.

2023-01-16: Belinda to confirm with James, Bunty, Peter and Jeremy for Sat 18 & Sun 19 February and set up the planning day.

2023-01-16: Belinda and James to draft the purpose, terms of reference, invitation and proposed members/organisations, agenda, timeline

2023-01-16: Belinda to circulate Jumbunna draft report, committee to give feedback on the document by COB Friday 20 January 2023 - from that develop project plan regarding metadata

2023-01-16: James and Belinda to draft First Nations project proposal to be workshopped via meetings with NSLA organisations with submission deadline of mid-February

2023-01-16: James to organise draft WMAU agreement for the Record Wikimedian in Residence at SLQ for review by committee

2023-01-16: Belinda to approach ACMI for a meeting to discuss a Wikimedian in Residence or Intern co-funding related to the Goddess Exhibition

2023-01-16: We need to provide a formal response and feedback. Consult with Kirsten and Nathan re next steps following their report.

2023-01-16: Committee to review and comment

2022-12-19: This needs to be loaded to the Conference Report template https://meta.wikimedia.org/wiki/Grants:Conference/Wikimedia_Australia/ESEAP_Conference_2022/en/Report

2022-12-19: Draft a set of criteria for level of funding of organisational partnerships, eg interns, W-i-R, etc by January meeting (Pru, Belinda, James). Add to opportunities page: https://wikimedia.org.au/wiki/Opportunities

2022-12-19: Mid-term grant report is due 15 January 2022. Belinda and Pru to finalise by 15 Jan. Ratify at committee meeting on Mon 16 January 2022.

2021-10-18: Caddie to accept quote and set up all meeting sessions, and clarify responsibilities and deliverables from Patrick who will revise the plan, and that 50% payment in two installments. Caddie and Alex to discuss survey with Patrick

2021-10-18: Caddie to finalise proposal with Australia council and bring back the committee for approval

2021-10-18: Alex and Caddie to discuss comms issues and work out a proposed way forward

2021-10-18: Meeting with Jumbanna Institute early November

2021-10-18: Bunty Will contact to suggest wikidata workshop with prizes

2021-10-18: Committee members to review the Facilitators Policy and comment on the document for discussion at the next meeting

2021-09-20: Caddie to format submission on letterhead and Alex to email to openaccess@chiefscientist.gov.au

2021-09-20: All committee members to review the Wikimedia strategy.

2021-09-20: Caddie to contact facilitators and get back to committee with proposal and quote.

2021-09-20: Bunty Will contact to suggest wikidata workshop with prizes

2021-09-20: Amanda to suggest Wikdata Census tool, once there is information on it, for consideration by HASS RDC IRISS project plan currently in development.

2021-07-19: Sam to implement and Caddie to add to future minutes. Sam will also demonstrate a possible ‘action’ template.

2021-07-19: Caddie and James to continue to work on content redevelopment.

2021-07-19: Caddie and Pru to upload and submit by 30 July.

2021-07-19: Caddie to update the above changes and circulate

2021-07-19: Tom to follow up

2021-07-19: Sam and Caddie to test out options for formatting new recording system

2021-07-19: Caddie coordinate development of a brief for a Census Tool (2 - 4 weeks work) - even a slide pack mocking up what we think it might look like.

2021-07-19: Caddie to work on Facilitators document and present at next meeting

2021-06-21: For agenda: discuss crisis management both internal and external issues. Risk management is not only a communications issue.

2021-06-21: Set up meeting with Tom, Pru, Caddie and Mike to clarify project scope.

2021-06-21: Sam and Caddie to test out options for formatting new recording system.

2021-06-21: Amanda to contact some possible organisations about our capabilities relative to similar projects as Wiki Scholar and other relevant topics/issues.

2021-04-19: Coordinate development of a brief for a Census Tool (2 - 4 weeks work) - even a slide pack mocking up what we think it might look like.

2021-04-19: Sam to create and let Margaret know. Done.

2019-12-09: Robert to publish minutes as approved.

2019-02-04:

2018-10-29:

2018-09-17: List of financial members to Tom.

2018-09-17: Posting issues and questions to committee in the next 2 weeks (via email).

2018-09-03:

2018-07-09: Clarify requirements from Morgan and report back to committee (Pru) - email from Delphine

2018-07-09: Grant Report format and pages in CommWiki - Tom and Sam - Sam waiting on information from Michael B on configuration of comm.wiki

2018-07-09: Tom to update procedures re changing of committee members in light of new CAV

2018-07-09: Remove the names of previous account holders, Andrew Owens and Steven Crossin from the Wikimedia Australia, Inc Westpac account -issues with printer to print out the minutes needed to do this (ongoing)

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See also