Event:ESEAP 2019

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This is a proposal for Wikimedia Australia to host the East, Southeast Asian and Pacific (ESEAP) conference in 2019.

After many years of planning and discussion, with a final decision taken at WMCONF 17 in Berlin, the first ESEAP takes place in Bali in May 2018 with 50 attendees hosted by Wikimedia Indonesia. The committee organising that event comprised representatives from many of the regional chapters and affiliates.


There are 34 established WMF Affiliate organisations who directly share knowledge about subjects in the region. When the ESEAP 2018 conference details were announced there was significant discussion about the limited number of participants. Given the demand, Perth in 2019 will aim to have an event which will enable a significant increase of attendees to approximately 300-350, with capacity to expand.


Chapters are incorporated independent non-profit organisations representing the Wikimedia movement and supporting movement work globally, found within a specific region:

  • Wikimedia Australia
  • Wikimedia Bangladesh
  • Wikimedia Indonesia
  • Wikimedia India
  • Wikimedia Macau
  • Wikimedia Russia
  • Wikimedia Taiwan

User Groups

User group are active groups supporting communities who can be focused around a country, subregional entity, language, or interest based

Country, Region, Language

  • China User Group
  • Hindi User Group
  • Iraq User Group
  • Iran User Group
  • Korea User Group
  • Karavali User Group
  • Malaysia User Group
  • Nepal User Group
  • Punjabi User Group
  • Philippine User Group
  • Pakistan User Group
  • Sri Lanka User Group
  • Thailand User Group
  • Uzbekistan User Group
  • West Bengal

Interest based

  • Commons photographers
  • Art + Feminism
  • Wiki Education
  • LBGT
  • Maps
  • Wikimedia Tools
  • Wikitionary
  • Project Med
  • Wikisource
  • Wikidata
  • Wikivoyage
  • WikiWomen
  • WMF


Esplanade Hotel Fremantle2.jpg

Perth in Western Australia at the Esplanade Hotel Fremantle from 3rd to 5th May 2019.



May being at the end of autumn or djeran in Noongar which is when the cooler weather begins. The average day time temperatures is 22.3 with over night temperatures dropping to an average 10 degrees. There early part of the month statistically has higher temperatures 25-30 degree range, on average 1 in 3 days of the month experience some rainfall.

Personal safety of participants

Wikimedia Australia adopted a Safe Space Policy for all events that also incorporates the principles of the WMF Friendly Space Policy[1]. Perth is multi culturally diverse with only 38% of the population having both parent born in Australia. 25% of the population practices no religion and 45% are practicing christians the remain 30% practice other religions.ABS Stats 2011 2016 census data not yet released


Western Australia is covered by both State and Federal Law, and Australia was one of the first signatories of the Convention on the Rights of Persons with Disabilities.

  • WA acts
    • Western Australian Disability Services Act 1993
    • Western Australian Equal Opportunity Act 1984
  • Federal acts
    • Age Discrimination Act 2004
    • Australian Human Rights Commission Act 1986
    • Disability Discrimination Act 1992
    • Racial Discrimination Act 1975
    • Sex Discrimination Act 1984.

More information on these acts are available from Australian Human Rights Commission [2]

Personal safety of attendees is more than legislation. Perth has a low crime rate and it is safe to walk the streets ([3]). All major religions have multiple places of worship be it Christian, Muslim, Jewish, Confucian, Sikh, Hindu, or the Church of Scientology. Perth has a strong LGBT community.There are no restrictions on dress and people can safely wear religious dress, in Perth we have the yearly Pride parade, which has been held since 1989 [4].

Australia and Western Australia have politically stable democratic Governments.

Close proximity of venue to international airport

Perth has an international and domestic airport (PER). Some passengers may arrive via Sydney or Melbourne where they'll pass through customs before completing their journey.

Distances from the airports to the CBD:

  • Perth Airport T1 (International) - 19km (20 mins)
  • Perth Airport T1 (Domestic, passengers arriving via Sydney, Melbourne, Brisbane, Darwin) - 19km (20 mins)
  • Perth Airport T3 (Domestic, passengers arriving via Sydney, Melbourne, Brisbane, Darwin, and some Qantas international services) - 15km (20mins)

Direct flights

  • Singapore
  • Denpasar(Bali)
  • Kuala Lumpur
  • Jakarta
  • Bangkok
  • Guangzhou
  • Hong Kong
  • Kota Kinabalu
  • Doha
  • Dubai
  • Abu Dhabi
  • Auckland
  • Christchurch
  • London


Attendees will need a visa subclass 600 http://www.border.gov.au/Trav/Visa-1/600-/Visitor-e600-visa-online-applications which can be obtained online, these are processed within 48hours though they can take upto 30 days. Letters of support from the WMAU, Perth Convention Bureau(WA Government) can be provide to support applications. see below for approved visa countries

EVisa 1.jpg
EVisa 2.jpg
EVisa 3.jpg

Availability of affordable accommodation

Tarantella B&B

Perth has many accommodation options from 5 star to backpacker, all are within easy access of the venue.

CBD-based accommodation

Within the Central Business District (CBD) of Perth there are 30 backpacker accommodation places [5]. As an example the Perth City YHA has 233 beds [6]. According to Tripadvisor there 252 accommodation places within the Perth CBD area including backpackers, serviced apartments, and B&Bs [7]. During the July-August winter period it is low season in Perth which means that most accommodation places reduce the standard rate and all accommodation places have further discounts for groups [8][9].

Fremantle accommodation options

Fremantle has significant accommodation options including a backpackers in the World Heritage listed Fremantle Prison. Fremantle has easy access to rail transport from the CBD (30 mins).