Meeting:Committee (2011-09-15)

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Start: 7PM - 9PM [Log: 19:08] AEST on #wmau-comm (irc://irc.freenode.net/wmau-comm)

Attendance

  • Attendance: John (Chair), Adam [Log: 19:16], Andrew, Anne (Minutes), Charles [Log: 19:24], Craig, Brian (Observer)
  • Apologies: Nil
  • Absences: Nil

At this point the meeting linked to the committee meeting agenda. http://comm.wikimedia.org.au/wiki/Meeting:Committee_(2011-09-15)/Agenda

Extending Thanks

The committee extended their thanks to Leigh for his work setting up the WA workshop; and also to Liam Wyatt for his recent outreach work.

Minutes

Motion: That we accept the minutes from last month. http://comm.wikimedia.org.au/wiki/Meeting:Committee_(2011-08-21)/Minutes

  • Moved: Craig
  • Seconded: John
  • Support: Andrew, Anne
  • Carried without dissent [Log: 19:14]

John moved to the item Annual General Meeting on the agenda.

AGM

Appointment of Returning Officer

Motion: That the committee appoints Brian as Returning Officer for the AGM.

  • Moved: John
  • Seconded: Craig
  • Support: Adam, Andrew, Anne,
  • Carried without dissent [Log: 19:17]

Dates for nominations and voting periods wmau:Meeting:2011 AGM/Timeline

John asked the meeting if there were any additional items needed on the timeline, and advised that the purpose of a closure date for membership renewals is to ensure that Brian has time before the AGM to count the voting returns, and inform the successful candidates prior to the commencement of the AGM. John advised that the timeline should be published on the public wiki.

Craig gave his support to the new procedure and noted that members should be made aware of the change. Brian gave his support to the timeline and the closure of membership renewals. Andrew sought clarification on the voting status of membership renewals subsequent to the closure date. John advised that those who have not renewed by the closure date have a termination date at June 30, 2011 and that a new membership record will start as of the date of payment of dues, which reinstates the membership but without the right to vote at the AGM.

Motion: That the proposed timeline is approved by the committee.

  • Moved: John
  • Seconded: Anne
  • Support: Adam, Andrew, Craig
  • Carried without dissent [Log: cited as last support 19:23]

Reports

Financial Statement

Craig advised that the draft financial statement is now completed and available on the comwiki. Discussion included the auditing of the report, and Brian clarified the processes of auditing in that there is no specific date by which the audit must take place, but that normal practice is indicative of an audit prior to an AGM; however not strictly necessary. Craig explained that a statement would be presented to the members which will include the status of the auditing. Additional discussion on the financial report met with further clarification and no further questions were forthcoming.

Motion: That the committee accepts the financial statement located at http://comm.wikimedia.org.au/wiki/File:Wikimedia_Australia_Financial_Statement.pdf and that it be audited in line with regulatory requirements.

  • Moved: Craig
  • Seconded: Anne
  • Support: Adam, Charles, John, Andrew
  • Carried without dissent [Log: 19.49]

Craig raised other financial matters included receiving the GST refund, and thanked Brian for arranging and signing off on the paperwork; also the need to follow up on the banking arrangements on the $200 grant to Toby Hudson; and finally an account for $38.38 received from Redback Conferencing that requires approval to make the payment.

Motion: That we pay Redback Conferencing in full and thereby settle our August account.

  • Moved: Craig
  • Seconded: John
  • Support: Adam, Andrew, Anne, Charles
  • Carried without dissent [Log: 19.54]

WMF Chapter's Grant

http://internal.wikimedia.org/wiki/Transitional_Chapter_Grant_Agreement

Discussion ensued on the Chapter Grant Agreement. Craig explained that a thorough reading of the agreement indicates that in its present form it is not acceptable because the terms are, on balance, not as favourable as those in our existing fundraising arrangement, and therefore cannot be supported. John agreed that he too could not support it in its current form.

Further discussion was sought and John raised the matter of wanting WMAU involved in all messages to Australians, and that it is vital that correct messaging is achieved. Craig spoke of the need to consider the interests of the Chapter in the negotiations.

At this point in the discussion, the meeting moved the agenda item to an in camera discussion. [Log: 20:00]

The in camera discussion concluded. [Log: 20:45]

Motion: That the committee publicly adopts the positions on the fundraiser enumerated at wmau:Fundraising Principles

  • Moved: Craig
  • Seconded: Anne
  • Support: Adam, John, Charles
  • Abstain: Andrew
  • Carried without dissent [Log: 20.54]

Proposals

Non-member participation

http://www.wikimedia.org.au/wiki/Proposal:Non-member_participation

Link Extract: The public website of the organisation is a 'wiki' which is configured to allow participation by members only. Members and non-members alike have lamented that the 'wiki' does not permit participation by non-members. The committee will appoint one or more people who will be responsible for approving new user accounts and blocking problem users. They will be expected to verify the identity and suitability of new accounts, and familiarise themselves with the applicable laws when required before making decisions. The role of "account approver" will only be given to people identified by their real name. Non-members and members may apply for this role. Office bearers may not apply, however ordinary members of the committee may apply.

John opened the discussion by thanking Andrew for putting himself forward for the "account approver" role and Craig endorsed the sentiment that Andrew is a fine candidate. Two other excellent options are Mark and Angela, making up the three applicants required for the role at this time. John welcomed Andrew, Angela and Mark on their appointment as the inaugural account approvers of the public website.

Anne to send an email to applicants not successful at this time.

Motion: That Andrew, Angela and Mark are appointed as the Wikimedia Australia inaugural wiki managers.

  • Moved: John
  • Seconded: Anne
  • Support: Adam, Charles, Craig
  • Abstain: Andrew, noting his support for both other candidates
  • Carried without dissent [21:00]

General Discussion

Craig sought and received the Chair's indulgence to move a motion of congratulations to Charles.

Motion: To offer congratulations to Charles and his partner on the arrival of Tasmania's newest Wikimedian, as this is the first meeting since the birth of his daughter.

  • Moved: Craig
  • Seconded: Andrew
  • Support: Adam, Anne, Brian (with congratulations to Charles in lieu of a vote)
  • Carried witout dissent. [Log: 19:28]

Charles thanked the meeting for the words of congratulations and thanked everyone for the flowers.

The meeting drew to a close with some general discussion on various administrative requirements leading up to the AGM

Meeting closed

21:10 hours AEST [Log: 21:11]