Funding Applications

(Redirected from Volunteer Support Programme)

Wikimedia Australia offers financial assistance to members of the Australian Wikimedia community to assist them with their work on Wikimedia projects or other activities directly related to Wikimedia Australia's mission, which members may otherwise be unable to undertake.

How to apply

  1. The program is open to applications until further notice.
  2. Applications for reimbursement should be made using the form button above. Applications should be made in advance of the actual expenditure.
  3. Receipt of your application will be confirmed by the Secretary. The committee may request further clarification or an alteration or adjustment to the proposed project.
  4. Once the committee has reached a decision, the secretary will notify you of the result of your application.

If you are unable to use the application form, you can email responses to the following questions:

  • Title of the event/project:
  • Name and email address of the requester:
  • Amount requested in AUD:
  • Description of what you will use the money for:
  • How the initiative contributes to Wikimedia Australia's mission:
  • The criteria you will use to judge the success of the event/project:
  • Agreement to provide an event or project report to Wikimedia Australia within 1 month of the event

If you have any questions or need assistance with any aspects of your application, please contact us at

Example projects

Some examples of expenses that might be reimbursed are:

  • Venue hire or catering to host a local Wikimedians meetup in a city or town that has not been able to successfully organise a meetup before.
  • Access fees for a non-public library or academic journal to enable better sourcing of Wikipedia articles.
  • Digitisation fees for significant public domain items in an archive.
  • Printing information sheets or stickers for use during a presentation.
  • Attendance fees for a short course in the use of software or learning a skill related to your Wikimedia work.
  • Transport expenses for travel to different locations to create new freely available materials.
  • Purchase of reference materials or textbooks to assist with the creation of new free content.

This list is not intended to be exhaustive and new and innovative ideas are welcomed.

Result of application

The Secretary will confirm receipt of applications and applicants will be advised of the status of their proposal after the management committee meeting following their application. Meetings are held monthly so four weeks notice may be required. Please advise us if you will require a decision earlier; all effort will be made to address the matter before that date.

The name and/or username of the recipient, the amount of money, and the nature of the request will be published in the minutes of the committee meeting and publicly announced where the application was successful. The details of unsuccessful applications will be kept confidential.

Receiving the reimbursement

Payments are generally made via a direct deposit into the recipients account. Please note that as a reimbursement scheme, payments will only be issued after the receipt of invoices or receipts for the expense. In some cases, if this is not appropriate, the committee may be able to purchase some items like travel tickets on behalf of the applicant and provide them in the place of reimbursement. Exceptions to this rule will be very rare, and must be approved on a case-by-case basis by the management committee.

Completion of the project

Once the project is completed, the recipient will be asked to write a brief report for the members, explaining what their project was, how successful it was, any problems they encountered, and anything else that might be useful or interesting to members of the community. If the purpose of the project was to create new content (for instance, a project to take new photographs), then a link to the content created should also be included. The report does not need to be long and will be published on the chapter’s website.

This report should be submitted within 30 days of receiving reimbursement, if more time is required please contact the committee to advise of the reasons for the delay. New support will not be issued to any individual or group under this scheme where reports for previously issued support are overdue.

About the Volunteer Support Programme

Please note that under Wikimedia Australia's Rules no. 37, no monies can be distributed to members except as bona fide compensation for services rendered or expenses incurred on behalf of the organisation. If you are unsure whether your idea falls within this remit, please do apply, or raise the matter, and further advice will be forthcoming.

The Volunteer Support Programme began its life as the Small Grants Programme, which was developed at the January 2010 Operational planning meeting, announced at the end of March 2010, and which was extended and expanded by a number of committee resolutions. In September 2012, due to concerns about the use of the word ‘grant’ in the programme title of what was essentially a reimbursement scheme, the Small Grants Programme was concluded and the Volunteer Support Programme enacted in its place. The change in name was also used as an opportunity to clarify and streamline some aspects of the programme.

In 2019 this page was edited to consolidate information and applications for community support programmes in a single place.


Date Page Description Amount requested Current status Decision
2019-10-13 Application test desc 123 Declined
2019-10-21 Be connected, WMAU table Outreach and community awareness, this is part of WikiClubWest work with Seniors recreation Council of Western Australia. The Be connected event is focused on seniors and technology. WCW is promoting the use of Commons App as way of contributing while doing activities. WCW is alos promoting our fortnightly meetings and digitization of media for upload to commons.
  • Printing of flyers and posters $51
  • Parking for two vehicles $26
77 Approved Discussed via email
2019-10-23 Wikipedia Banner Reusable item for improved visability of WikiClubWests & WMAU connection to Wikipedia during events. as per recommendations of , specifically We had very prominent Wikipedia branding, it is the brand everyone knows and it attracts people. We found this to be much more successful than presenting Wikimedia

Asset required for Have A Go Day November 13, 2019

Large X Banner Matte polyester finish, lightweight designed for both indoor and temporary outdoor use. Banner to display File:Wikipedia-logo-v2-en.svg cost based on Officeworks online order for pickup Note: As designed by Alex:

This request is for the Committee to order the item from Cannington Officeworks and WikiClub West to arrange pickup.
79 Approved Approved via email
2019-10-24 Have a Go Day - Flyers I
Flyers for WikiClubWest. Designed by Alex Lum
Flyers printed on a single A4 250gsm gloss as used during the Be connected day artwork as per that being supplied by Alex, printing through Office Works. 1,000 A4 flyers to then be cut as 2xA5, using heavier card as both are intended to be retained for a longer period of time a references
250 Approved Approved via email
2020-05-04 Develop materials to support Australian GLAMs engagement with Wikidata Wikimedia Australia has a long history of working with the GLAM

(Galleries, Libraries, Archives, Museums) communities. Primarily these projects have focused on Wikipedia although there have been some examples of Wikidata projects. WMAU wants to build on those existing relationships to drive the uptake of the Wikidata platform.

Discussions with the Wikidata GLAM community and a review of the existing materials indicates that there are significant gaps in the resources to materials needed to facilitate this onboarding. In particular, more work is required to fill out:

- “Pre-upload” stages of GLAM institutional engagement (a value proposition, early stage planning, data identification and prioritisation); - “Impact” stages (measurement, benefits realisation). - Examples of existing content and engaged Australian institutions: - Data and media partnerships workflow - Integrating your bibliographic data with Wikidata from naught to aught

We would like to commission a content developer to build out the content within the existing framework and with Subject Matter Expert (SME) input from the global Wikidata community.

Simultaneously, we would work with the Australian Wikimedia community to identify suitable institutions to approach and test the materials in an iterative way.

We envisage the following timeline: - May - agree funding, advertise role, appoint content developer, commence engagement with global Wikidata and Australian Wikimedia communities. - May - develop content with SME input, commence testing with Australian Wikimedians and their GLAM contacts. - June - finalise v1.0 of Wikidata GLAM engagement content in multiple formats (Web, PDF, PowerPoint, demos).

Outcomes - A foundational set of globally reusable deliverables that can be further developed. - Content for webinars to brief the Wikimedia Australia community presenting to GLAMs about Wikidata - Improved relationships with Australian GLAM institutions. - Data from 5 new institutions to be identified as target datasets to be available via Wikidata, and pitch made to these GLAMs

- Project report
8000 Approved Https:// (2020-05-25)
2020-11-16 Australian Honours & Wikipedia project This initiative is to produce an illustrated data essay that compares two systems of recognising notability of Australians. The money will be used to create an illustrated/interactive essay, accessible on the web. The visualisations and accompanying text will be based on an academic paper and news article which explores the connection between the recognition systems of the Order of Australia and Wikipedia. 1125 Approved
2021-01-09 Coordination of projects in WA universities Building on a number of once-off activities that I have run in Western Australian universities over the past ten years, the time has come to develop a more coordinated approach to Wikimedia projects in WA universities.

I propose in 2021 to focus on the following activities:

  • Establish a partnership with UWA and facilitate projects that use content from the Historical Encyclopedia of Western Australia in Wikimedia projects
  • Assist with establishing a Wiki Scholar program in WA universities
  • Respond to additional requests from WA universities to support edit-a-thons, and present to staff and students
  • Support adhoc WMAU activities

The funds requested are to partly fund two components of this work:

  1. Out-of-pocket expenses: General costs include travel, parking, catering, and equipment. For instance, university network security requires me to upgrade to a laptop with WiFi 6 — 802.11ax hardware and software
  2. Facilitation: A notional stipend that recognises the significant time, effort, and support required to get education projects off the ground and to keep building momentum for success. This also includes the time and coordination involved in collecting data and reporting against Wikimedia and University objectives.
1500 Approved
2021-01-17 Wiki Club West 2021 Wiki Club West Events in the first and second half of 2021.

The events require fares and payments. The events would be open to current members of WMAU. The events would involve a mixture of photography, documentation, and verification of information available. In some cases, interviews or capturing of information from people willing to be involved.

The events would require preparation and in some cases pre-event activity that would be not part of the funded events, to check on the fuctionality of the events having a good basis in being in place within the WMAU mission.

The events organised (as opposed to simple social events with focus or scope) in the past that have been conducted by WMAU in Perth, or by Wiki Club West in the past have included:

Bus Trip to Toodyay to be involved in an editathon at the Toodyay Library
Boat Trip around Fremantle Harbour
Photographic outings Wiki Takes... capturing places and things likely to change due to new developments

In the case of the examples given above, improved content on english wikipedia and wikidata, additional material in the photographic collection on commons.

The locations and dates of the events have not been finalised, but the proposed events might include:

(day trips would include substantial if not total contribution to fares)

  • Day trip to Rottnest to update and improve content in commons, data and english wikipedia
  • Day trip to Nungarin or a similar location in the wheatbelt where multiple heritage properties are located and inadequately recorded or documented
  • Day trip to the Avon Valley with possible inclusion of York, Northam and Toodyay as stopping points

Wikipedia promotion - either stalls or displays at third party events

Equipment, and general materials have already been acquired through this programme, they would continue to be used for the events

  • Parking fees and or transport costs where beyond easy access
  • Incidental costs arising from attending events
1500 Draft
2021-02-18 WriteWomen We are holding an International Women's Day edit-a-thon on Monday 8 March 2021, to write women into Wikipedia. The event will provide training and support for new editors and provide an opportunity for the local editing community to come together. The funding is to facilitate the event and to provide light catering. 400 Approved
2021-05-17 Art+Feminism Laptop Stickers Production of 1000 Art+Feminism laptop stickers as promotional collateral to support gender diversity events program during March. 213 Approved Meeting:Committee (2021-05-17)
2021-06-21 Wikimedia Australia pilot internship This grant will fund the development of a pilot Wikimedia Australia internship program for tertiary students. The pilot program will enable a tertiary student studying journalism, data science, computer science, information studies, museum or GLAM sector related story, to undertake a Wikimedia Australia internship.

The grant will fund 15 days work through a stipend of $1800 for student James Gaunt from June 2021 until October 2021 to work with Wikimedia Australia to develop and roadtest documentation as supervised by Community Outreach and Support Coordinator Caddie Brain. As part of RMIT's Graduate Diploma of Journalism, students are required to undertake at least one internship of 15 days to complement studies and gain relevant industry experience.

Once established, the Wikimedia Australia internship will give students a chance to research and publish feature stories on the WMAU blog, write resources and internal communications, support WMAU events and workshop activities with partner organisations and contribute to ongoing research projects as negotiated with each participating student.

2021 Intern: James Gaunt

James is a writer, illustrator, and librarian from Melbourne, Australia. He is the author of Making Psyence Fiction, a book on the early career of James Lavelle and DJ Shadow, and has written extensively on the English record label Mo’ Wax.

James’s illustrations have been featured in Doll Hospital, and several small zines. He also creates short hand-drawn animated films, such as Five Penguins and Santa’s Hat which can be watched both in English or French.

He completed a Graduate Diploma in Library and Information Management at University of South Australia, and has a keen interest in exploring how libraries connect with and are used by our communities.

Previous writing on Wikimedia and Libraries: How the State Library of Victoria spent their lockdown improving Wikipedia:
1800 Approved Meeting:Committee (2021-06-21)
2022-10-21 Women in STEM Edit-a-Thon and Panel Catering support for the Women and non-binary people in STEM Wikipedia edit-a-thon at The Quantum Terminal, Sydney.

The event features an edit-a-thon, followed by a Q&A panel featuring:

  • Erica Hediger: Founder and CEO of the Creative Element
  • Prof. Tanya Monro: Australia's Chief Defence Scientist
  • A/Prof. Alice Motion: Westpac Research Fellow and Deputy Director SydneyNano SydneyNano (Academic Development and External Engagement)

Edit-a-thon: 11:45am - 3:30pm Panel: 3:45pm - 5pm followed by networking

400 Draft
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