2014 Annual Plan

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This page is the draft annual plan for the remainder of 2014. Some of the linked proposals need to be adjusted or rewritten to line up with the proposed plan, and will be done as part of the community consultation process.

To ensure alignment with the broader movement, proposals are initially organised according to Wikimedia Foundation strategic priorities. While the WMAU Planning Committee is considering them and developing the Chapter's Annual Plan in consultation with members, it can evaluate the proposals against WMAU goals.

Where possible, funding for projects with a budget of $5,000 or more will be sought either in full or in part by the Project and Events Grants program.

Budget summary

The total assets of Wikimedia Australia as of 30 March 2014 was $82,889, with $80,166 in the bank.

Date In the bank
30/06/12 137,827
31/12/12 104,116
31/03/13 86,188
30/06/13 81,613
30/09/13 80,237
31/12/13 80,377
31/03/14 (not yet final) 80,166
Projected expenditure
  • Stabilise infrastructure (admin costs, etc)(contains largely administrative costs, items required to run the organisation): $8,750
  • Improve quality (re-granting): $7,000
  • Increase reach, increase participation (projects and programs): $18,500

Total projected expenditure: $34,250

Projected income
  • Membership fees: $500
  • Donations: $1,000
  • Interest: $200
  • Grants: $10,000 (to cover Wiki loves...my town and QR codes)

Total projected income: $11,700

Reserve at end of year: $57,616

Strategic priority: Stabilize infrastructure (management and governance)

Infrastructure costs

  • web hosting - currently free, budget $450
  • email hosting - $1,000 a year
  • public liability insurance - due in June - $800

In-person committee meetings

  • Proposal: In-person board meetings
  • Description: Hold one in-person committee meeting per year, to aid in the strategy/financial/project planning process.
  • Measurement of success/deliverables: Report written at committee meeting/minutes, projects that happen as a result of meeting (as an administrative cost, measures of success are not needed)
  • Fit to strategy of WMAU: Professionalise WMAU operations (and fundraising)
  • Capping on funds allocated for 2014 (AUD): $4,000

State co-ordinators

  • Proposal: State co-ordinators
  • Description: A co-ordinator in each state to help organise local activities, events, meetups, and manage partnerships with local organisations etc.
  • Measurement of success/deliverables: Quarterly reports from state co-ordinators of local activity
  • Fit to strategy of WMAU: Professionalise WMAU operations (and fundraising)
  • Capping on funds allocated for 2014 (AUD): $2,500, further funding available through VSP and meetups program.

Strategic priority: Improve Quality

Camera program

  • Program: Camera equipment program
  • Description: Provide reimbursements and/or small grants to contributors of high-quality photographs to Wikimedia sites, enabling them to upgrade their photographic equipment.
  • Measurement of success/deliverables: Images uploaded to Wikimedia sites (e.g. Wikimedia Commons), use on Wikimedia sites in general (e.g Wikipedia).
  • Fit to strategy of WMAU: Identify and improve key Australian content
  • Capping on funds allocated for 2014 (AUD): $2,000

Volunteer support program

  • Program: Volunteer Support Programme
  • Description: Support volunteers to execute small-scale editing or outreach projects by reimbursing minor costs associated with them.
  • Measurement of success/deliverables: Improved quality of content, and creation of new content. Outreach to new and existing Wikimedia contributors, growth in relationships with partner organisations. Reports will be required within a reasonable timeframe of completion (30 days, generally) with a follow up report after if needed.
  • Fit to strategy of WMAU: Support volunteer initiatives
  • Capping on funds allocated for 2014 (AUD): Per application minimum of $30 AUD, maximum of $500 each. Total of $5,000 allocated for the year, unused to be carried over next year.

Paralympic Collaboration

  • Program: Paralympic Collaboration
  • Description: Continue to build on our existing collaboration with the Australian Paralympic Committee (APC) and the University of Queensland (UQ) to build content on Wikimedia projects related to the Paralympic movement in Australia.
  • Measurement of success/deliverables: Improved quality and quantity of content on the topic of the Paralympic Movement in Australia, through holding editing workshops dedicated to the topic, as well as empowering individuals within the community to build quality content through linking volunteers to subject matter experts. A secondary goal is outreach to non-Wikimedians who are involved with the Paralympic movement or interested in the topic, and growth in relationships with relevant partner organisations. Reports will be required within a reasonable timeframe of completion (30 days, generally) with a follow up report after if needed.
  • Fit to strategy of WMAU: Identify and improve key Australian content

Strategic priority: Increase reach; increase participation

Wiki loves...my town

  • Proposal: Wiki loves...my town
  • Description: To run a "Wiki loves monuments style competition focusing on local participation, to build our community, re-engage members and test our capacity to participate in Wiki Loves Monuments in future years.
  • Measurement of success/deliverables: Engagement of 10% of existing members in the project due to the opportunity to participate locally. Five people become members as a result of the competition. Images uploaded to commons (at least 100) as a result
  • Fit to strategy of WMAU: Identify and improve key Australian content, Discover and keep new Australian users
  • Capping on funds allocated for 2014 (AUD): $5,000, to be sought from the PEG program.

Editing training

  • Proposal: Editing training
  • Description: Offer three streams of edit training: One hour introductory talks without hands-on editing, a series of two hour intensive workshops covering high-level topics, and a framework for brokering one-on-one training between experienced volunteers and interested editors.
  • Measurement of success/deliverables: A minimum of six presentations from stream 1, and a minimum of six workshops (which may cover multiple days each) from stream 2. Success will be quantified by:
    • Stream 1: Number of sessions held, Number of attendees.
    • Stream 2: Number of sessions held, Number of attendees, Number of female attendees, Number of editors who attend a session and make at least ten edits.
    • Stream 3: Number of volunteers expressing interest as trainers, Number of volunteers expressing interest as trainees, Number of known successful facilitations of training sessions.
  • Fit to strategy of WMAU: Discover and keep new Australian users
  • Capping on funds allocated for 2014 (AUD): $2,500

Public lectures

  • Proposal: Public lectures
  • Description: Offer public lectures about Wikipedia to deliver accurate information about Wikimedia projects, create a positive profile of Wikimedia Australia and the Wikimedia movement in Australia.
  • Measurement of success/deliverables: Attendees to events, increase in editors/users (we would find out who is editing/using Wikipedia now, and follow up with them later) , increased WMAU volunteer base.
  • Fit to strategy of WMAU: Improve and professionalise communications with stakeholders
  • Capping on funds allocated for 2014 (AUD): $2,000

WMAU meetups

  • Proposal: Wikimedia Australia meetups
  • Description: Hold regular meetups in eight Australian cities on a quarterly basis
  • Measurement of success/deliverables: Attendees to meetups, increase in volunteers on Wikipedia and/or content (through impromptu editing sessions or activities organised at meetups), increase in members.
  • Fit to strategy of WMAU: Organise and support "real life" events
  • Capping on funds allocated for 2014 (AUD): $2,000

QR codes

  • Proposal: QR codes
  • Description: QRpedia codes for individual sites were WP content has been significantly improved
  • Measurement of success/deliverables: Improvement to existing articles, increase on page views, creation of new content.
  • Fit to strategy of WMAU: Identify and improve key Australian content
  • Capping on funds allocated for 2014 (AUD): $5,000, to be sent to PEG for funding

Wikitowns

  • Proposal: WikiTowns
  • Description: WikiTowns are a community engagement program which focuses on small region to improve content and deploy access tot that content through QR coding
  • Measurement of success/deliverables: New content created; improvement to existing articles; engagement with community/local government/GLAM
  • Fit to strategy of WMAU: Organise and support "real life" events; Discover and keep new Australian users
  • Capping on funds allocated for 2014 (AUD): $2,000