Meeting:2019 AGM/Treasurer's Report

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The attached financial statements will be submitted to Consumer Affairs Victoria and Australian Charities and Not-for-profits Commission as part of our annual information statement.

The association held assets of $39,337.43 at 30 June 2019, on a cash basis.

Current balance

As of 24 August 2019, there is $73,480.59 in the Westpac account, $114.17 in our debit Credit Card account and $435.17 in the PayPal account.

Income

WMAU received a total of $3,437.49 revenue for the 2018-19 financial year.

Membership dues

$589.94 in membership dues was received, over 69 transactions.

Donations

$1,781.79 of donations was received during 2018-19.

Bank interest

Interest for the 2018-19 financial year was $53.76

Simple APG

AU$33,725.00 approved by the WMF through the Simple APG and was received 13 June 2018 for 2018-19. There was a AU$3,552 underspend.

AU$37,125.00 was approved by the WMF through the Simple APG and was received 9 August 2019 for 2019-20. AU$3,552 was meant to be deducted from the approved amount, meaning that WMAU should have received AU$33,573.00.

Expenditure

Ongoing operational expenses

Xero

Xero currently costs WMAU $50 per month and has for sometime.

Webhosting

Our website hosting is currently provided by Linode at a cost of US$20 per month.

Public Liability Insurance

$866.25 through AON.

PO Box

$195.00 at Australia Post in Bennettswood

Fees

Westpac

$6.60 in bank fees

PayPal

PayPal fees for 2018-19 financial year was $82.69

Non-operational expenses

Wiki Loves Earth

2018

$748.65 was spent for prizes, printing and postage for the final 10 and official winner, only 7 winners responded. This was covered under the 2018-19 Simple APG due to the late judging in June.

2019

$534.75 was spent for prizes, printing and postage for the final 10 and official winner, only five winners responded. This was covered under the 2018-19 Simple APG.

Wiki Loves Monuments

2018

$859.50 was spent for prizes, printing and postage for the final 10 and offical winner, only 6 winners responded. This was covered under the 2018-19 Simple APG.

WikiClubs

$1,500 budget was set aside for each WikiClub to help assist in covering expenses.

WikiClub NT

$456.42 was spent

WikiClub SLQ

$1,160.80 was spent

WikiClub West

$1,631.94 was spent

ACT

$105.73 was spent

Vic

$792.63 was spent

NSW

$736.01 was spent

Wikimania

2018

$4,400.41 had been spent during the 2018-19 financial year.

Note: The 2018 AGM financial report showed this expense as $4,327.22, however this was inaccurate due to it excluding GST.

Wikimedia Summit Berlin 2019

$0.00 was spent

Note: This is WMF funded, there were no additional expenses that would require WMAU to fund.

Volunteer Support

$2,363.69 was spent across four grantees.

Regional Events

$3,860.35 was spent across four events.

Strategy Outreach

$803.25 was spent

Indigenous Strategy

$799.00 was spent

Face to Face meetings

$5,285.60 was spent

Printing and Stationery

$645.25 was spent

Concluding remarks

2018-19 was my last term as Treasurer, most of the problems (e.g. Bendigo Bank) were sorted, there were a few things that had popped up in my last term and some of these will require the new incoming Treasurer to investigate and look at ways of over coming these.

One of the issues was the credit card, Westpac requires the individual to assume liability over the card, this means we cannot hand over the card but to go through a new process of ordering a new card with that person also assuming liability. There needs to be an easier way for something that is a complex and time consuming task. Another issue we have is with Xero, only one person can be attached to the subscription and there is no way of backing up of all the historic information to transfer to a different system or to keep as a back up. Xero also makes it quite hard to track our Simple APG expenses, which means we need to keep this information on a seperate Excel sheet.

I wish Gideon all the best after his six terms on Committee, four as Vice President and two as President. He was also an official observer in 2009 and has been the organiser of Wiki Loves Earth, and Wiki Loves Monuments. I would also like to wish Tom all the best after four terms on Committee, three as Secretary and one as an Ordinary Committee Member.