Meeting:2020 AGM/Treasurer's Report

The attached financial statements will be submitted to Consumer Affairs Victoria and Australian Charities and Not-for-profits Commission as part of our annual information statement.

The association held assets of $99,554.72 at 30 June 2020, on a cash basis.

Current balance

As of 12 September 2020, there is $90,126.39 in the Westpac account, $450.00 in our debit card account and $405.10 in the PayPal account.


WMAU received a total of $81,139.35 revenue for the 2019-20 financial year.

Membership dues

$490.65 in membership dues was received.


$3114.54 of donations was received during 2019-20.

Bank interest

$67.02 received.

Simple APG

$76,272.89 was received in two grants from the Wikimedia Foundation, one for our 2019-20 Simple APG plan of $37,125 and the other for our 2020-21 plan of $39,147.89


Ongoing operational expenses

Xero & Accounting

Xero continues to be our method of accounting and costs us $50 per month. This year, we also engaged an external resource to assist us in reviewing our accounting practices and providing suggestions and assistance on improvements, and this was at a cost of $800.


Our website hosting is currently provided by Linode at a cost of US$20 per month.

Public Liability Insurance

$952.88 through AON.

PO Box

$201.00 at Australia Post in Bennettswood



No bank fees


PayPal fees for 2019-20 financial year was $116.76

Non-operational expenses

This year, we recategorised some of our expenses, based on recommendations we received from our consulting accountant, which is more in line with our Simple APG. The breakdown is below.

  • Community Engagement: $741.01
  • F2F Committee Meeting: $3,378.36
  • GLAM Outreach: $9,160.53
  • Volunteer Support Program: $1,252.73
  • Wiki Loves Earth: $106.23
  • Wiki Loves Monuments: $616.64
  • Wiki Loves Science: $148.96
  • WikiCite: $1,485.09
  • WikiClub Q: $112.63
  • WikiClubWest: $370.45
  • WikiClubs ACT/NSW: $100.37
  • WikiClubs NT/SA: $100.37
  • WikiClubs TAS/VIC: $100.37
  • Wikimania: $3,448.89
  • Other operating expenses, which are detailed above: $2,874.92

Concluding remarks

This year has been a challenging one for all of us, with the most significant cause being the impact of COVID-19 on both our work as an organisation, and the unique personal challenges it has created for many of us, especially for those, like myself, that reside in Victoria. Personally, this year I juggled my committee responsibilities of handling our finances and learning our accounting systems which I was somewhat unfamiliar, with my final year of university and a demanding full time job working as an IT engineer in the healthcare industry.

However, overall, I am proud of the work that we have done as a chapter. Our finances are in a strong position, and I would like to thank outgoing secretary Robert for his assistance with this role and his many years of service to the committee while juggling multiple personal commitments this year. I also want to thank Pru for all the work she has done in her three years as President and eighth year on the committee, and I hand the reins of the Treasurer position confident that she will excel.

I look forward to the other side of this pandemic, and all the programs we as an organisation will deliver in the year ahead, and am delighted to continue on the committee in what will now be my eighth year as a member.

Steve Crossin

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