Meeting:Committee (2016-02-29)
This meeting has two pages: one restricted-access page (only for members of the current Board) and one public-access page (which may have sensitive information redacted).
Wikimedia Australia Inc. | ||
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MINUTES | ||
Monday 29 February 2016, 20:00 AEDST |
Meeting opened at 20:11
Introduction
Attendance
- Present: Charles (in chair), Pru, Robert, Steve, Tom, Andrew (joined 20:20), Gideon (joined 20:49, left 21:27)
- Apologies: Gideon (see above)
(Note: Andrew was hospitalised during the period with a broken ankle.)
Previous minutes
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Matters arising
The 15 Feb 2016 meeting focussed on the Wikidata Downunder Tour. Some matters arising from the last meeting were deferred.
- Business cards - Charles organised business cards for Tom & Gideon. Charles to order another batch of generic WMAU, Robert, Steve & Pru - to email Charles
- Andrew - Drafting revision to Constitution based on 2012 Model Rules and suggestions by the CAV to take to mid-year SGM - defer
- Pru & Charles to draft process and formulate criteria for WMAU scholarships/funding to Wikimania and circulate to committee. Committee to consider, amend and present at next meeting (29 Feb).
(WMF criteria at https://wikimania2016.wikimedia.org/wiki/Scholarships#Phase_2 ) - dealt with later in agenda
- Andrew to contact three people and offer free membership to 30 June 2016. - One done, others TBA
- Gideon to officially welcome new members Ingrid Cumming, Jane Colbert, David Stern
- Andrew to provide a document listing the 39 financial members and reconcile (where possible) with the members email list - defer
- Andrew to populate CiviCRM - defer
- Pru find deadline for GLAM Report - 15th March
- Pru to contact Gillian and Kerry to produce a written report about Sydney Wikidata Tour - have emailed, waiting on details
- Category:Andy Mabbett in Australia
- Category:Wikimedia Australia WikiData Tour Downunder 2016
Reports
Membership report
- New members - 2 new membership applications since last meeting. Confirmation to accept memberships and send out welcome letters.
- Total membership number (44?)
ACTION: Gideon - Welcome new members
Finance report
- Status of WMID payment for Wikidata Tour airfare -at Andrews approval Steve has sent letter to WMID with receipts that were provided by Andrew.
- Reimburse small VSP ($21)
- Robert Canberra Travel
- Various reimbursements arising from the Wikidata tour.
- Westpac super approver status signed by Gideon and Andrew for payments less than $500. ACTION: policy discussion required on use of this facility including communication via email when this is being used
- Australia Post PO Box renewal has come in - due 31 March. ACTION: Steve to pay and be reimbursed.
Program Activity
Wikidata Downunder tour
- overview / review of Canberra and Perth
Robert reported on the Canberra sessions and meetings.
- Raised Trove funding issue - individuals are encouraged to support to this campaign. Take no corporate action at this point.
- WMAU can look for opportunites to apply for external grants to fund a W-i-R.
- Recommend EN-AU language option ACTION: Gideon to work with Andy to realise this
- Meetup - very successful.
Andrew, Tom and Gideon reported on Perth events
- range of participants from different sectors reported enjoyable
- well organised mini Conf
- Gideon followup with WA Museum as a result
- Noongarpedia plus WA Wikimedians had wikidata presentation
- spacing of meetups is important - plus provision of training on a topic that is new to most participants
- presentation to WA State library staff was timely and positively received
- working session on Noongar language code data
- ALIA West session had 30+ people - adjusted meeting date to have Andy
- Andy had a great experience of WA rural areas, Toodyay, Goomalling
- Thanks to Gideon, Tom and all involved in organising WA events
- reporting space made available
- public reporting
- add category for
- Category:Andy Mabbett in Australia
- Category:Wikimedia Australia WikiData Tour Downunder 2016
Business items
- Wikimedia Conference (Berlin) update
- Conference scholarship policy draft
- Discussion:
- Is membership of WMAU a requirement:? Yes: Tom, Pru Preference/Not essential: Andrew, Gideon, Steve NO: - equal
- Move the dates as far forward as possible
- Do we need a separate email address for scholarships? ACTION: Charles to talk to tech about a new email address for applications
- ACTION: Pru clean it up policy draft. Charles to circulate application form to be tested. Email discussion and vote. Promotion via mailing list, noticeboard, social media as soon as ratified.
- Confirm safe space policy draft
https://wikimedia.org.au/wiki/Proposal:Safe_Space_Policy -
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- Policy on regional partnerships and support for Pacific region where there is no established WM Chapter - deferred to future meeting
General Business
- Delegations policy and procedures
- Andrew to delegate Treasurer duties to Steve as required
- Secretary duties - membership duties require access to Xero - can be a non-executive member of the committee
- Vice-President takes up delegation of President as requested/required
Next meeting: Monday 14 March 2016, 20:00 AEDST Meeting closed: 22:01 AEDST