Meeting:Committee (2016-08-08)

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MINUTES
Monday 8 August 2016, 19:00 AEST

Meeting opened at 19:10

Introduction

Attendance

  • Present: Gideon (chair), Pru, Andrew, Robert, Tom
  • Apologies: Steve, Charles
  • Absent:

Previous minutes

Motion
The minutes of the 17 July meeting be accepted:
  • Moved: Robert
  • Second: Gideon
  • Carried without dissent.

Business arising

  • Membership reminders - Pru to send
  • Common email responses on comm - not done - Gideon to draft
  • Bendigo Bank on hold - need new rules and published minutes first. ACTION: Andrew to update.
  • Linux conference - Charles to follow up and notify. CFP closed 5 August 2016.
  • Auskey handover instructions - ACTION: Andrew to get instructions from ATO and record
  • QLD regulator - Sent.

Rules from SGM

  • Andrew advised CAV were notified in July but have not notified us whether they have been accepted.
  • ACTION: Andrew will ring them to check if it is posted/OK

WLE 2016

  • Judges' gifts - all delivered.
  • Certificates: Robert designed certificates. ACTION: Robert to upload WLE Australia logo onto Commons
  • Prizes: ACTION: Andrew look into $100 cards to purchase from NAB. Gideon: to post out. Recipient details are on comm.wikimedia.org.au
  • Post cards:ACTION: Tom will design Email around


Reports

Membership

  • Membership report
    • 28 paid members
    • 26 outstanding membership invoices of which 24 are overdue (30 June 2016)
    • An issue with the instructions has been corrected to include sending the invoices for new members
    • ACTION: Pru and Andrew to find out how previous overseas invoices have been processed regarding no GST

Financial

Finance - $43545.29 in bank accounts Issue with payment of the CAV in the absence of 2 signatories being available.

MOTION
That due to the unavailability of sufficient third party signatories, the committee authorises Andrew and Gideon to approve payment of any outstanding reimbursements as of 8 August 2016 on this occasion.
Moved: Tom
Seconded: Pru
Carried without dissent
MOTION
That Pru Mitchell be added as a signatory to the Wikimedia Australia accounts at Westpac (noting that existing signatories are Gideon Digby, Andrew Owens and Steven Crossin.)
Moved: Tom
Seconded: Gideon
Carried without dissent

ACTION: Pru to check Westpac ID and provide to Andrew/Gideon once obtained.

Correspondence

  • Various correspondence noted

General Business

AGM detail carried over.

Next meeting: Monday 22 August 2016, 19:00 AEST Meeting closed: 20:07 AEST