Meeting:Committee (2018-07-23)
This meeting has two pages: one restricted-access page (only for members of the current Board) and one public-access page (which may have sensitive information redacted).
- Date: Monday 23 July 2018 @ 16:11
- Time / time zone: 4.00pm WA / 5.30pm NT / 6.00pm VIC/NSW
- Meeting channel: Skype
- Attendees: Pru, Steve, Caddie, Gideon, Robert(can hear, cant talk using chat)
- Apologies: Sam, Tom,
Minutes of previous meeting
- Date of previous meeting: Monday 9 July 2018
- Link to minutes or previous meeting: https://comm.wikimedia.org.au/wiki/Meeting:Committee_(2018-07-09)
- Moved: Pru Seconded: Gideon; Passed Unopposed
Business arising and actions
APG
Grant Report format and pages in CommWiki & information from Michael B on configuration of comm.wiki (Sam and Tom)
Sam still continuing to communicate with Michael, and will start to set up templates as possible, and as needed
Discussion via email on reporting for APG, including events
Wikimania 2017 report public version (Tom)
ESEAP conference 2018 reports (Robert & Tom) https://comm.wikimedia.org.au/wiki/User:Robert/ESEAP2018 - to complete
REPORTS
President's report
Planning 2018-19 https://wikimedia.org.au/wiki/2018_Annual_Plan
Metrics
Participants
People who attend your events, programs or activities, either in person or virtually. Does not include people organizing activities, social media followers, donors, or others not participating directly.
50 community support program: July:3 Melb; 8 WA
250 outreach program: August/Sep: WA, Workshops during conferences
Newly registered
Participants that create new accounts on a Wikimedia project, including users who register up to two weeks before the start of the event.
10 community support program
100 outreach program - Sep:Workshops during conferences
Content pages
An article on Wikipedia, an item on Wikidata, a content page on Wikisource, an entry on Wiktionary, and a media file on Commons, etc. Total number of content pages created or improved across all Wikimedia projects.
250 community support program
100 outreach program
Reach
Media stories on Australian Wikimedia activity, engagements on mailing lists and social media
3 community support program: https://www.facebook.com/groups/eseapquokka/
3 outreach program
Partnerships
The number of partnerships developed, including invitations to present at third party events, conferences, workshops 2 community support program: York & MoP 2 outreach program: ANU
- Chairperson’s Summit question re Nov 2018 meeting
- Robert reports end of November in Prague
- ACTION: Update WMAU Safe Spaces Policy - working with children requirements - to do
Secretary's report
- Action: Update procedures re changing committee in light of new CAV policy
- https://comm.wikimedia.org.au/wiki/Committee_members_handbook
- Policies to draft
- Explanation of email motions to comm wiki (Tom)
- Leave of absence - missing meetings - policy and process
- Records management processes and backups - (Tom, Sam, Pru)
- Communicating major events and notices to membership and community
- Inward correspondence and documentation of outcomes https://comm.wikimedia.org.au/wiki/Incoming_mail
- Partnerships and related organisations, reciprocal membership
- Recovering parts of rules and regs from some years ago https://wikimedia.org.au/w/index.php?title=Rules&action=history
- ACTION: Steve, Gideon and Caddie to review these and knock over any that are quick wins
- Correspondence report
- CAV Annual statement notification due 31.12.2018- Noted
- Interpretation Australia conference and awards - To note. No action required
- ANU request for edit training / workshop support
Treasurer's report
- Account balances:
- Income:
- Expenses:
- APG tracking:
- ACTION: Remove the names of previous account holders from Wikimedia Australia, Inc Westpac account
- ACTION: Organise additional card with Westpac
- Membership report
- Outstanding renewals
- Membership recruitment strategies
- Membership form draft:
- ACTION: Pru to start email conversation
- Communications report (Caddie)
- Newsletter August 2018 https://wikimedia.org.au/wiki/Publications#Newsletters
- This month in GLAM https://outreach.wikimedia.org/wiki/GLAM/Newsletter/Newsroom due 8 August
- Technical report (Sam)
- Phabricator board https://phabricator.wikimedia.org/tag/wikimedia_australia/ Current tasks
- Meeting infrastructure
- ACTION: Keep using Google docs for Agenda & Minutes
- Indicating reported events
- ACTION: Email conversation (Tom)
AGENDA
Local activities
- NT
- WA: Meetup monthly meetup with Robert attending
- VIC
- NSW(ACT)
- QLD
National activities
- Digitising Kit (WA) https://comm.wikimedia.org.au/wiki/Proposal:Digitizing_Kit
- 2018 WikiTour Spreadsheet (Redacted)
- ACTION: Wikimania materials: A4 handouts, stickers
- GLAM Peak 2018 follow up
- ACTION: Reports https://wikimedia.org.au/wiki/Activity_reports
- ACTION: Record prospects and activities on comm
- TROVE Consultative Group (Pru)
- Global activities
- ESEAP 2019 (Gideon)
- Wiki Loves Earth (Gideon)
- Judging
- Communications
- Wikimania 2018 (Robert)
OTHER BUSINESS
None.
Close
- Meeting closed: 6.45pm
- Next meeting: Monday 6 August WMAU 10th anniversary of incorporation
- Meeting:Committee (2018-08-05)