The proposal policy provides a means by which members are able to be involved in defining the organisation's role and proposing how funds are are employed. Members are able to put forward proposals which then need to be considered by the committee within a timely manner, and provides members with recourse should they wish to pursue their proposals outside of the bounds of the executive committee.
A proposal is required for any activity involving the organisation, including but not limited to:
- rule changes
- large grants or grant programs
- bounties for wishlist items
- 'position' statements
- endorsement or support of content or collaboration projects
Before a proposal can be created on the public website of Wikimedia Australia, at least two members of the organisation must be firmly committed to build the proposal, and a committee member must approve the concept.
Each committee member is empowered to make this decision quickly and individually, or may consult with the proponents and other committee members.
Once these prerequisites are met, the proposal can be drafted in the 'Proposal' namespace. Drafts will be dated and clearly marked to inform the reader that they are not officially approved.
The proposal must be published for seven days before any approval decision is sought.
After the seven days, any two members of the organisation can request that the committee vote on the proposal within 28 days, with the minutes to be published seven days after the vote.
Any two members can also add a proposal to the agenda of the next general meeting. If the proposal was rejected by the committee, a special resolution is required. If the proposal has not previously been rejected by the committee in its current form, a show of hands with a simple majority is sufficient for the proposal to be approved.
As provided in rule 10, a special general meeting can be called on request by 5% of the membership.
Proposals by committee members
This policy also applies to committee members, with the exception that committee members may submit proposals through the committee decision making process. Should the committee not accept the proposal through the committee process, the committee member is expected to use the process in this policy to obtain feedback from the members and formally table the proposal for the committee to vote on.