Meeting:2011 SGM

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The first Special General Meeting of Wikimedia Australia, Inc.® will be held on Saturday 16th April 2011. This special general meeting is convened by the committee.

The scope is to vacate and fill the Secretary position, table any proposals that need a vote of the membership, and allow members an opportunity to change their organisation before their membership is up for renewal.

Any proposed agenda items require a special resolution, and must be published 21 days prior to the SGM, in accordance with the Rules (for proposed amendments to the rules, and process regarding special resolutions, see the Act).

The notice was sent out to members on March 25, 2011.

Date, Time and Location

The SGM will be held on Saturday 16th April 2011 at 14:00 AEST. (04:00 UTC)

Members are encouraged to organise regional general meeting venues.


As with our AGM, we hope to teleconference venues across the country. Each venue to be included in the teleconference must have at least two people who are either contributors to the Wikimedia projects or members of the organisation.

Participation

Non-members may be observers of the SGM, however their real name will be published in the minutes along with the real names of members in attendance.

Participation will be possible via IRC channel #wikimedia-au. Members wishing to vote via IRC must advise the committee of their IRC handle via an email to secretary-at-wikimedia.org.au no later than 24 hours before the scheduled time of the SGM.

Members who are unable to attend the meeting may appoint another member to act as their proxy. Members wishing to appoint a proxy will need to complete the proxy form and email it to returningofficer-at-wikimedia.org.au no later than 24 hours before the scheduled time of the SGM. Only current financial members may act as proxies.

A postal voting option may also be useful. If you are interested in this option, please let us know and arrangements will be made.

Records

The IRC transcript will be distributed to the members list.

If possible, the teleconference audio will also be made available to members.

The minutes will be published on the website, with any IRC handles replaced with real names.

Agenda

The agenda is:

  1. reports from the committee
  2. vacate the office of secretary and appoint another member
  3. rules amendments
    1. Membership application form
    2. electronic voting
    3. committee member inactivity
  4. proposals
    1. Classical music scholarships

Reports

Office of secretary

On February 27 the committee resolved to ask the members to vacate the office of secretary and appoint another member, in accordance with Rule 30(1).

Rule amendments

In 2008 the organisation adopted the model rules with only minor alterations as necessary to suit our purpose and community, and settled on a Statement of Purpose which was a suitable starting point, conducive to establishing the organisation with minimal hassles and delays. It was envisaged that the organisation would revisit these once the organisation was financially in a position to explore other options.

Two rule changes were proposed at the 2010-2011 AGM, with one being approved by the members.

The committee puts forward three sets of rule amendments for this SGM: rules amendments

Proposals

The following proposal is to be voted on according to the proposal policy.

Minutes

You can view the meeting minutes here.