2010-2011 AGM

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The third Annual General Meeting (2010-2011) of Wikimedia Australia, Inc.® was held on Sunday 19th September 2010.

Date, Time and Location

The AGM was to be held at 2:00pm AEST on Sunday 19th September 2010. Members organised local AGM meetups in Melbourne and Brisbane, acting as regional AGM venues. The conference call was not able to be set up, making IRC the functional centre of the meeting. The AGM commenced at approx. 2.45pm and drew to a close around 4.00pm.

Agenda

  1. Apologies, attendance (connect with returning officers in each locale)
  2. Thanks
  3. To confirm the minutes of the previous annual general meeting
  4. To receive the committee reports
    1. Treasurer's Report (in accordance with section 30(3) of the Act)
    2. Secretary's Report
    3. President's Report
  5. To elect officers of the Association and the ordinary members of the committee
    1. President
    2. Vice President
    3. Treasurer
    4. Secretary
    5. Ordinary Members (2)
  6. To vote on proposed changes to the Association's Rules of Incorporation (see below for details)
    1. Nominating for more than one seat
    2. Corporate affiliate

Proposed rule changes

Notice is given of the following proposals for changing the Association's Rules of Incorporation, in accordance with the Act:

Nominating for more than one Office

  • Motion: The committee proposes the Association's Rules are changed as follows:
  1. Replace 23 (2) by: A candidate may nominate for one only of the offices and/or as an ordinary member of the committee, but may only be elected to one position.
  2. Add at the end of 23(6): save that the ballot will be conducted in the order of offices as specified in 21(1) followed by the ordinary members of the committee, with any successful candidate for an office withdrawing, if nominated, from the ballot for ordinary membership of the committee.
  • Rationale: The committee recognizes, that where a member stands for an Office and fails, perhaps narrowly, to be elected, the committee may be losing valuable talent as the member can not be elected to any other Office or as an ordinary member of the committee. The committee discussed various broader proposals that would have allowed a member to stand for more than one Office, but there was no consensus to proceed with them. This motion merely allows a member to stand for one Office and as an ordinary member of the committee, withdrawing from the latter before the counting of votes if successful in the former.

Corporate affiliates

The committee proposes the rules be changed to allow corporate affiliates who would be entitled to attend AGMs but would have no vote.

  • Motion: The committee proposes the Association's Rules are changed as follows:
  1. The proposal is: Add a new clause 4(13): Corporations and other bodies may become affiliates of the association by resolution of the management committee. Affiliates will pay such fees as determined by the management committee. Affiliates may send representatives as observers to General Meetings but they can not vote.
  • Rationale: The committee discussed the whole issue of corporate affiliates and corporate membership, the latter differing from the former by having voting rights. There was no consensus to support the latter at this time, but a clause allowing the former was carried without dissent. It allows the committee to appoint affiliates, but does not force them to do so.

Participating via Conference Call

If you would like to participate via the conference call, please contact Steve prior to the AGM on president-at-wikimedia.org.au with your telephone number.

Participating via IRC

  • Members may participate in the AGM by IRC through the channel #wikimedia-au-agm. If you have not used IRC before, you can find more information at IRC.
  • If you wish to participate via IRC, you must email secretary-at-wikimedia.org.au with your intended IRC nick before the meeting, from the email address you registered with your membership details.
  • You must be "at the keyboard" for the duration of the meeting to be considered present.
  • Please note that you may not vote for the committee seats via IRC. Votes for this aspect of the AGM must be submitted using the information at voting via memberdb.
  • It is preferred that members only use IRC if they are not able to join the conference call. If you are participating via the conference call, please don't also sign into the IRC channel as it creates problems with maintaining the attendance register.

Proxies

Members who are unable to attend the meeting may appoint another member to act as their proxy. Members wishing to appoint a proxy need to complete the proxy form and return it to the secretary no later than 24 hours before the scheduled time of the AGM. Only current financial members may act as proxies.

Committee election

Nominations are now closed, please see below for candidate information.

All current financial members of Wikimedia Australia are eligible to stand for election to the 2010-2011 committee. All six seats on the committee will be up for re-election. The election will be held in the week preceding the AGM and the results will be announced and published during the AGM. If you would like to submit a nomination for a seat on the 2010-2011 committee, please email the Secretary at secretary-at-wikimedia.org.au. A nomination must have two financial members supporting it and the candidate accepting it, and it must be received by the secretary before midnight Sunday 12th September 2010. The secretary will add nominees to the nominations list once the nomination is complete and confirmed as valid.

Nominations

Information about candidates may be found on the candidates page.

  • John Vandenberg (User:Jayvdb) nominated for President by Sarah Ewart, seconded by Adam Jenkins.
  • Adam Jenkins (User:Bilby) nominated for Vice President by Sarah Ewart, seconded by John Vandenberg.
  • Sarah Ewart (User:Sarah) nominated for Secretary by John Vandenberg, seconded by Brian Salter-Duke.
  • Craig Franklin (User:Lankiveil) nominated for Treasurer by Sarah Ewart, seconded by Andrew Owens.
  • Andrew Owens (User:Orderinchaos) nominated for Ordinary Member by Brian Salter-Duke, seconded by Adam Jenkins.
  • Charles Gregory (User:Chuq), nominated for Ordinary Member seat by Sarah Ewart, seconded by Brian Salter-Duke.
  • Stephen Bain (User:thebainer), nominated for Ordinary Member seat by Sarah Ewart, seconded by Brian Salter-Duke.

Elected Members

The members elected to the Ordinary member seats on the committee are:

Minutes

You can view the meeting minutes here.