Meeting:2011 AGM

From Wikimedia Australia
Jump to: navigation, search

The fourth Annual General Meeting of Wikimedia Australia, Inc.® was held on Sunday 9th October 2011 at 16:00 hours AEDST.

Any proposed agenda items required a special resolution, and were to be published on 17 September, which is 21 days prior to the general meeting in accordance with the Rules. For more information relating to proposing amendments to the rules, and process regarding special resolutions, see the Act.

The minutes of the 2011 AGM]] are available in the above-linked subpage.

Timeline

  • 17 Sept - agenda published, nominations for committee positions open
  • 18 Sept - announcement of AGM sent out to members
  • 27 Sept - 7 PM - nominations for committee positions close; membership list close
  • 1 Oct - 9AM (23:00 UTC) - voting for committee positions opens
  • 9 Oct - 10AM (23:00 UTC) - voting for committee positions closes
  • At AGM - returning officer (Brian) informs the membership of the results of the committee position elections

Date, Time and Location

The AGM was held on Sunday 9th October 2011. The meeting commenced at 16:00 AEDST. (05:00 UTC)

Australia's separate time zones, including daylight saving time, mean that the time for the AGM varied across States and Territories as follows:

4.00pm AEDT (Vic, NSW, Tas, ACT)
3.30pm ACDT (SA)
3.00pm AEST (Qld)
2.30pm ACST (NT)
1.00pm AWST (WA)

The official place for the AGM was 'Computerbank' at 483 Victoria Street, West Melbourne (near to Dryburgh Street). Members were encouraged to organise local general meeting venues.

Members could connect to the AGM by both teleconference call and IRC, and could submit a proxy vote.

IRC participation was on #wikimedia-au-agm. To participate through the IRC, members needed to advise the secretary (secretary-at-wikimedia.org.au) of their intended IRC nick before the meeting.

Members who were unable to attend the meeting could appoint another member to act as their proxy. Members wishing to appoint a proxy needed to complete the proxy form and email it to returningofficer-at-wikimedia.org.au no later than 24 hours before the scheduled time of the meeting. Only current financial members could act as proxies.

Agenda

  1. Apologies, attendance (connect with returning officers in each locale)
  2. Thanks
  3. To confirm the minutes of the previous annual general meeting and the special general meeting
  4. To receive the committee reports
    1. Treasurer's Report (in accordance with section 30(3) of the Act)
    2. Secretary's Report
    3. President's Report
  5. To elect officers of the Association and the ordinary members of the committee
    1. President
    2. Vice President
    3. Treasurer
    4. Secretary
    5. Ordinary Members (2)
  6. To vote on accepting the Wikimedia Australia Strategic Plan
  7. To vote on proposed changes to the Association's Rules of Incorporation (see below for details)
  8. Proposals

Election

Nominations

The following members are confirmed candidates for the 2011–12 Wikimedia Australia committee. Office bearer nominations were unopposed and therefore they are elected to the committee positions. The ordinary member nominations will go to election to select two candidates. All nominations have been received by the secretary and confirmed as valid.

This year nominations were conducted with the assistance of the http://electionbuddy.com online nomination system, followed by the traditional nomination method of submitting nominations to the Secretary in writing through the email system. When nominees selected two nominators they sent a confirmation email to the Secretary placing the two signatures in the cc: field of the address bar. This was received as two names appearing in the cc: field and the positioning of the nominators in the email was taken as mirroring the placing of nominator and seconder.

President

John Vandenberg
Nominated by: Craig Franklin
Nomination seconded by: Charles Gregory
Nomination received by the secretary through the online nominations system

Vice President

Laura Hale
Nominated by: Ross Mallet
Nomination seconded by: Robert Myers
Nomination received by the secretary through the online nominations system

Treasurer

Craig Franklin
Nominated by: Liam Wyatt
Nomination seconded by: Anne Frazer
Nomination received by the secretary through the online nominations system

Secretary

Anne Frazer
Nominated by: John Vandenberg
Nomination seconded by: Craig Franklin
Nomination received by the secretary through the online nominations system

Ordinary members

two seats
Jutta von Dincklage: candidate statement
Nominated by: John Vandenberg
Nomination seconded by: Craig Franklin
Nomination received by the secretary through the online nominations system
Charles Gregory: candidate statement
Nominated by: Craig Franklin
Nomination seconded by: Andrew Owens
Nomination received by the secretary through the online nominations system
Robert Myers: candidate statement
Nominated by: Ross Mallet
Nomination seconded by: Steven Zhang
Nomination received by the secretary through the online nominations system
Graham Pearce: candidate statement
Nominated by: John Vandenberg
Nomination seconded by: Laura Hale
Nomination received by the secretary through the online nominations system

An ordinary member, confirmed candidate, accepted the Vice Presidency and therefore declined

Laura Hale
Nominated by: John Vandenberg
Nomination seconded by: Steven Zhang
Nomination received by the secretary. Anne 18:32 (AEST), 27 September 2011

Voting

The voting will using memberdb, the system used in the last three AGMs.

Voting via memberdb

Rule amendments

These two rule amendments relate to Rules 9(5) and 10(9), which state that

"[Special/Annual] General Meetings may, unless a Special Resolution has been proposed, be held by teleconferencing between several centres. Each centre must have a Returning Officer, appointed by the Secretary, to report attendance and numbers voting on each resolution."

conferencing with special resolutions at general meetings

The general meetings of Wikimedia Australia have been conducted with participation using teleconferencing and IRC.

The current rule is interpreted to mean that special resolutions can only be proposed at in-person general meetings, which is not in line with how we have conducted our previous general meetings, which have all had special resolutions proposed.

Proposed changes to 9(5) and 10(9)
Remove ", unless a Special Resolution has been proposed".

conferencing methods at general meetings

The general meetings of Wikimedia Australia have been conducted with participation by IRC, whereas the Rules only indicate that teleconferencing is permitted. There is ongoing discussion about whether participation by IRC is desirable, however it would be beneficial if our Rules permitted it. Rather than specify "IRC", a more generic wording is being proposed.

Proposed changes to 9(5) and 10(9)
Change "teleconferencing" to "voice and text conferencing".