Meeting:Committee (2015-03-02)

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MINUTES
Monday 2 March 2015, 20:00 AEDST
  • Start: 20:08 AEDST; 17:08 AWST (West Coast)

Attendance

  • Attendance: Steve, Gideon (left 21:43), Michael, Pru, Andrew, Kerry
  • Apologies: Craig, Charles
  • Absences

Minutes

Minutes of the previous meeting be accepted, noting some sections need to be expanded to reflect the discussion that took place during the meeting:

  • lost data = report and camera program changes with the backup of website
  • Michael will check if we can recover
Motion
That the minutes resolution on the 16 February meeting be deferred until data recovery ability is established, and reassess by email once done:
  • Moved: Gideon
  • Second: Andrew
  • Carried without dissent.

Actions from previous meeting

  • Steve and Kerry to register for Berlin - Kerry not able to attend, Charles was the backup nominated. Need to confirm continued availability
  • Interviews to be held regarding administrative assistance

Berlin conference and attendees

Motion
The motion passed at the 16 February 2015 meeting is amended so that Wikimedia Australia agrees to cover reasonable additional costs with regard to accommodation for delegates, consistent with the WMAU Travel Policy.
Due to Kerry's unavailability to go, the committee directs the President to select an alternative attendee to go to the Chapters Conference in Berlin and advise the committee prior to 6 March.
  • Moved: Kerry
  • Second: Michael
  • Carried without dissent.

Bank account update

Background: We currently have three accounts with Bendigo Bank, one of which is for debit card(s). We are unable to link a debit card to an account with Westpac which requires two signatories, as onyl one person can use a card. I am proposing that we set up a separate account to enable us to use debit cards, to hold a minimal amount of cash for our monthly outgoings (Xero, Google Apps) and paying by card for hotels & airlines which require it. This is substantially the same as our current setup at Bendigo.

Motion
The committee resolves that the Treasurer (Michael Billington) and President (Steve Zhang) are authorised to open an additional transaction account for Wikimedia Australia at Westpac, for the purpose of linking the debit cards approved at the 24 August Committee meeting.
  • Moved: Gideon
  • Second: Andrew
  • Carried without dissent.

Action: Mike to email this around.

Agenda

  • Discussion around the wiki
    • website is back with some issues, eg login and image links
  • ALIA sessions discussions.
  • WMAU Administrative assistance applications - prepare for interviews.
  • Conference update
    • email sent requesting costings for venue
  • General business
  • Action: Mike to contact Adam about main wiki
  • Recover links from last meeting


Next meeting Monday 16 March 20:00 AEDST

Meeting closed 20.57 AEDST