Meeting:Committee (2015-06-29)

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14 June 2015

Committee meeting

29 June 2015

12 July 2015

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This meeting has two pages: one restricted-access page (only for members of the current Board) and one public-access page (which may have sensitive information redacted).

		Wikimedia Australia Inc.
		MINUTES
		Monday 29 June 2015, 20:00 AEST

Meeting opened at 20:04

Introduction

Attendance

• Present: Steve, Gideon, Mike, Andrew, Kerry, Pru (Gillian observing)
• Apologies: Craig, Charles
• Absent:

Gideon left at 20:45

Previous minutes

Motion The minutes of the 14 June meeting be accepted: Moved: Steve Second: Michael Abstain: Pru Carried without dissent.

Action items from previous meeting

• • Action: Michael to finalise SSL purchase (purchased, not installed)
  • Remainder of actions related to conference - for further discussion.

Reports

Finance report

• Delivered verbally summary of donations, recent reimbursements and an update on the disrepency between the recorded and actual bank balance
• Summary of reimbursements that have been distributed, reimbursements outstanding.
  • Action: Steve to send Xero/Westpac bank feed form to facilitate reporting.

Membership report

• Action: Mike to remind members who have not yet renewed.
• Action: Michael to add Kerry to CiviCRM, to be raised at a future meeting.

Incoming correspondence

• Email from Nicholas Papademetriou

Agenda

Discussion

• Melb Meetup report (5 mins)
• Conference discussion - 1 hour
  • Alex has provided comments - to discuss.

After discussion:

Motion Wikimedia Australia will discontinue planning for the October Conference based on the feedback from the WMF on our PEG grant request, noting: Strong difference between WMF proposed event and WMAu proposed event (particularly re GLAM involvement) Lukewarm community response. Timeframe would make re-planning difficult. Moved: Kerry Second: Michael Vote to proceed once actions below completed. Update: Confirmed by email discussion subsequent to discussion with WMF. Support: Steve, Andrew, Gideon Update: Vote reconfirmed at 12 July meeting.

• ACTION: Steve to discuss with Alex to ensure that we have not mis-interpreted anything, and to clarify the point about spending. Need to ensure that she understands what will follow (see above motion), shared concern about community being behind the event. Note: Not to be made public until SLQ has been notified.
• PENDING ACTION: Kerry & Craig SLQ (pending Steve's action).
• PENDING ACTION: Kerry to un-announce this, including on members list.
• PENDING ACTION: Relevant persons to notify suppliers (Kerry has spoken to caterers, hotel)

• Community survey (if time)
  • ACTION: Steve to circulate work-in-progress on survey.
  • Possible project going on: https://en.wikipedia.org/wiki/Wikipedia:Australian_Wikipedians%27_notice_board#Approve_a_bot_request_to_link_Australian_creative_biographies_to_the_DAAO_project
  • Discussed, no WMAu action required at this stage
  • Use of Blog: http://blog.wikimedia.org.au/

General business

Next meeting: Sunday 12 July Meeting closed: 22:01 AEST