Meeting: Committee (2022-03-21)

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MINUTES


Committee meeting

21 March 2022

This meeting has two pages: one restricted-access page (only for members of the current Committee) and one public-access page (which may have sensitive information redacted).


Introduction

Date: Monday 21 March 2022
Time / time zone: 4pm AWST / 5.30pm CST / 7pm AEST
Meeting channel: Zoom

Attendance

Attendees: Alex, Amanda, Bunty, Pru, Tom, Sam (and Caddie)
Apologies:
Absent: Paige, Michael

Previous minutes

Moved: Alex
Seconded: Pru

Decision: Accepted

Matters Arising

Copyright issues

Amanda, Alex and Caddie met with Caroline Hough from Policy Australia who provided probono guidance on understanding Australian copyright law in relation to images of sculptures and art works - often referred to internationally as Freedom of Panorama. Caroline suggested creating a table outlining the key issues and examples of how they applied that could be published on WMAU website and on Wikimedia pages about Australian copyright law. Copyright explanation table created by Carolyn Hough with some edits from Amanda, Caddie and Alex

ACTION
Publish FoP/Aust Copyright info on WMAU resources section and send email to community - Caddie
ACTION
Look at Membership of Creative commons - Amanda

Engage with other open knowledge organisations in Australia about potential collaborations and knowledge sharing.

ACTION
Organise meetings with ADA new EO and CC Aust - Amanda (open for any committee)

Matters for Decision

Strategic Plan 2022-2025 Ratification

Approve final strategic plan: Public summary published at https://wikimedia.org.au/wiki/Strategic_Plan_2022-2025 Note: Values section has been removed to be defined later

Decision
Decision: Strategic Plan 2022-2025 ratification
Moved: Alex; seconded: Amanda; outcome: Passed
Notes:
ACTION
Update website and links - Caddie

Extension of Wikidata Fellowship

Proposal that the Wikidata Fellowship program be expanded to three fellowships of $1000 each, and that recipients are required to be financial members of Wikimedia Australia.

Decision
Decision: Extension of Wikidata Fellowship
Moved: Alex; seconded: Tom; outcome: Approved
Notes: Moved by email, supported by Tom and Amanda


Financial Approvals - Pru

  • Executive Officer monthly invoice: $4,510
  • Music Project Coordinator invoice: $1,000
  • Wikidata Fellowships $1500.00 (first installments)
  • Reimbursement Art+Feminism catering $100.00
  • Fanny Lumsden presentation at the Country Record: $400
Decision
Decision:
Moved: Alex; seconded: Tom; outcome: Approved
Notes:

Matters for Discussion

Agreements

Drafts prepared for consideration

  • Services Agreement: ongoing or longer term activity, commissioning a service, specification determined by WMAU, eg Project Coordinator
  • Grant agreement: one-off activity, activity is the initiative/creative input of the grantee, eg Wikidata & Volunteer grants
  • MOU: organisation to organisation agreement, no contractual agreement

{{decision: seek Media Arts Law advice@ 2hrs x $400/hr = $800

| moved= Pru | seconded = Alex | decision = Approved
ACTIONS
Send draft agreements to Media Arts Law for review and comment - Caddie

Reports

Executive Officer report [FOR NOTING]

Communications
  • Wikimedia Australia launches a new GLAMR training program
  • Gender equity on Wikipedia forms part of new NGA plan
  • Paralympic history made visible
Social media report

Twitter:

  • February - 21 tweets / 922 profile visits / 13.7K impressions / 31 mentions / 24 new followers
  • January - 34 tweets / 1017 profile visits / 28.8K impressions / 50 mentions / 43 new followers
  • December - 22 tweets / 1117 profile visits / 16.6K impressions / 33 mentions / 41 new followers

Facebook:

  • February - 7 posts / 565 reach / 15 post clicks / 31 engagements / 0 new followers
  • January - 7 posts / 789 reach / 22 post clicks / 47 engagements / -2 followers
  • December - 8 posts 864 reach / 34 post clicks / 44 engagements / 9 new followers

Instagram:

  • February - 5 posts / 19 likes / 59 followers
  • January - 2 posts / 13 likes / 48 followers
  • December - 7 posts 43 likes / 48 followers - launch
Meetings summary

February Community Meeting, Surround Sounds, Jaqueline WMF, Franklin Women, Steve Hodder Watt, SWAN

===President's report=== Alex

Wikidata Fellowship winners
  • Kerrie Burn, Australian Women in Religion
  • Margaret Donald, Australian Faunal Directory
  • Brett Tweedie, AFL: The Barassi Line

Secretary's report

Copyright Reform Bill Submission

WMAU made a submission made to the Federal government’s Copyright Amendment (Access Reform) Bill 2021, uploaded to Department of Infrastructure, Transport, Regional Development and Communications on 25 February 2022.

ACTION: Publish copyright submission on WMAU website - Caddie

Correspondence

National Gallery of Australia National Gallery of Australia launched their Gender Equity Action Plan which includes developing Wikimedia content as part of their impact plan: 1.4 Build public awareness of the social, cultural, ethical and identity issues informing gender equity Wikimedia Australia was a feature story in the plan and also mentioned as part of achieving Goal 17 of the sustainable development goals. Details available here: https://nga.gov.au/about-us/gender-equity/ A great example of the benefits of partnerships

Ramzy Muliawan Q106762396, WMF, re voting for UCoC The ratification voting process for the revised enforcement guidelines of the Universal Code of Conduct (UCoC) is now open! Voting commenced on SecurePoll on 7 March 2022 and will conclude on 21 March 2022. Please read more on the voter information and eligibility details. You can also comment on Meta-wiki talk pages in any language. You may also contact the team by email: ucocproject@wikimedia.org.

Rachel Arinii Judhistari, WMF - re Anti-Trolling bill WMF submitted two inputs for the Australia Social Media (Anti-Trolling) Bill and Privacy Act. In addition, they also meet with the defamation task force.

Applications to WMF for Alliance Fund

A number of organisations are interested in applying for WMF Alliance Funds and getting endorsement from WMAU. Details to be discussed confidentially by the committee at a future meeting.

ACTION
Set up meetings with interested applicants and with WMF grants officer over the next few weeks to review and support alliance funding process - Exec and Caddie.


Treasurer's report

Profit & Loss Statement since last meeting

Profit & Loss Statement 21 Feb - 20 March 2022

  • Current Account balances
   **Westpac: $ 114,326.45
  **CC:   $2,918.47
 ** PayPal: 	$2,266.72

1 new member: Brett Tweedie, Wikidata Fellowship

Decision
Decision: That the Treasurer’s report be accepted.
Moved: Pru; seconded: Alex; outcome:
Notes:

Technical report

Current technical tasks (feel free to leave any comments on these on Phabricator):

  • phab:T210363 Remove spam from noongarwp wiki — Does anyone care about this? Do we want to keep these two wikis? Doesn’t impact the rest of the meta:Noongarpedia project wikis.

Activities

Global activities

  • SWAN (Strategic Wikimedia Affiliates Network)

https://meta.wikimedia.org/wiki/Strategic_Wikimedia_Affiliates_Network

Events

https://wikimedia.org.au/wiki/Events

Meeting close: 8:53pm

  • Next Community meeting: Wed 13 April 2022, 7pm (AEDT) note post DST (changes 3rd April)
  • Next Committee meeting: Mon 18 April 2022, 7pm (AEDT) note post DST
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