Meeting:Committee (2022-10-17)


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Committee meeting

17 October 2022

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This meeting has two pages: one restricted-access page (only for members of the current Board) and one public-access page (which may have sensitive information redacted).


Introduction

Date: Monday 17 October 2022
Time / time zone: 4pm AWST / 6.30pm CST / 7pm AEST

Attendance

Attendees: Alex, Amanda, Bunty, Peter, Pru (and Belinda)
Apologies:
Absent: Jeremy, Kelly, Tom

Previous minutes

Minutes of previous meeting:

2022-09-19 Wikimedia Australia committee meeting

Decision
Decision: That the minutes of the 19 September 2022 meeting be accepted.
Moved: Pru; seconded: Alex; outcome: approved
Notes:

Matters for decision

WoW conference Australian community day

MOTION: That Wikimedia Australia funds $3,000 towards the Friday venue and catering costs for the WoW Conference Australia Day. Rationale: Due to the restricted numbers and specific program priorities for the ESEAP conference, the Worlds of Wikimedia conference is the more appropriate/interesting option for most Australian community members. There has been a need to move WoW to a larger venue, and a request for Wikimedia Australia to support the WoW conference in this way. This directly benefits our community, and supports the partnership with University of Sydney.

Decision
Decision: That Wikimedia Australia funds $3,000 towards the Friday venue and catering costs for the WoW Conference Australia Day.
Moved: Amanda; seconded: Pru; outcome: accepted
Notes: ACTION: Bunty to send through an invoice.

UNSW edit-a-thon

MOTION: Caddie Brain has applied for WMAU to support an edit-a-thon and panel about women in STEM being run in October by the University of New South Wales (UNSW) to the amount of $400 for catering costs.

The application and details are here: https://wikimedia.org.au/wiki/Women_in_STEM_Edit-a-Thon_and_Panel

Decision
Decision: That WMAU support an edit-a-thon and panel about women in STEM being run in October by the University of New South Wales (UNSW) to the amount of $400 for catering costs.
Moved: Alex; seconded: Pru; outcome: approved
Notes: Approved by email.

Matters for Discussion

WoW conference update - Bunty

ESEAP conference update

  • The conference is full (100).
  • Final numbers: 85 confirmed attendees
  • Outstanding visas = 10

Strategic plan implementation

Executive Officer report [FOR NOTING]

Social media report

See Asana Social Media Metrics Board for latest data.

Total followers as of Oct 1:

  • Twitter: 2387
  • Facebook: 1831
  • Instagram: 131

Twitter followers grew by 67. We made 72 tweets and were mentioned in 123.

Facebook followers grew by 46 and Instagram grew by 39 followers.

Facebook is primarily being used for adding events, while Instagram is being used for event promotion and sharing Commons images.

James has also been collecting data on Australian Wikipedia editors. He will share a presentation at the November Community Meeting, and a contact from Wikimedia Foundation has promised to share geo data on users after approval from their privacy team have approved it. This is linked in with the Strategic Plan 3.1.5

President's report

Regional Funding and Grantee Programming and Intended Impact
ESEAP

Wikimedia Funds, 2022 meeting and discussion https://docs.google.com/document/d/1EmaCjqdKmgHWePED-erv4u2t3d6nW36_Sru4Zb-1dcE/edit

ESEAP conference update

Final program now on Meta https://meta.wikimedia.org/wiki/ESEAP_Conference_2022

Jumbana Institute project

Meeting with Jumbana Institute on progress of First Nations catalogue project Presentation will happen at WoW Conference in Sydney in November.

Secretary's report

Report on Wikimedia Summit nearly ready.

Treasurer's report

Profit & Loss Statement since last meeting

1 returning membership from WA

  • BANK SIGNATORIES

MOTION: That Wikimedia Australia confirms the following administrators of the Association’s bank accounts:

  • ALEXANDER LUM, Secretary
  • PRUDENCE MITCHELL, Treasurer
  • AMANDA LAWRENCE, President
  • CAROLE-ANNE BROOK, Accountant
  • BELINDA SPRY, Executive Officer
Decision
Decision: That Wikimedia Australia confirms the following administrators of the Association’s bank accounts:
  • ALEXANDER LUM, Secretary
  • PRUDENCE MITCHELL, Treasurer
  • AMANDA LAWRENCE, President
  • CAROLE-ANNE BROOK, Accountant
  • BELINDA SPRY, Executive Officer
    Moved: Pru; seconded: Alex; outcome: accepted
    Notes:
Decision
Decision: That the Treasurer’s report be accepted.
Moved: Pru; seconded: Alex; outcome: accepted
Notes:

Activities

National activities

Open Access Week 2022

https://oaaustralasia.org/events/open-access-week-2022/

Includes event on Friday 28th October: Session 2 11AM AWST 1PM AEST 2PM AEDT 4PM NZDT Wikimedia collaborations for climate research knowledge sharing

Everything Open conference by Linux Australia in Melbourne, March 2023

https://2023.everythingopen.au/

Events / Local activities

Meeting close: 8:36pm AEST

  • Next Community meeting: 9 November 2022
  • Next Committee meeting: 28 November 2022
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