Meeting:Committee (2023-09-18)

Committee meeting

18 September 2023

This meeting has two pages: one restricted-access page (only for members of the current Board) and one public-access page (which may have sensitive information redacted).


Present: Elliott, Emily, Tom, Peter, Jeremy, Amanda and Belinda
Apologies: Kelly, Bunty

Meeting opened: Monday 18 September 2023 5pm AWST / 6.30pm ACST / 7pm AEST

Previous meeting

Decision: That the minutes of the Monday 4 September 2023 meeting be accepted.
Moved: Amanda; seconded: Bunty; outcome: approved


Executive Officer report [FOR NOTING]

Wikimania 2023 in Singapore

Scholarship Reports still to be completed. Scholars were given one month after Wikimania to complete their reports so deadline is 20 September.

Action: Belinda will send a reminder to Scholarship recipients to submit their reports on meta.

Staff - Welcome Alice!

Delighted to now have both new staff on-board. Alice started on 11 September 2023 and brings skills in running events, managing projects as well as being an experienced Wikipedia editor. Our team is now planning for the rest of this year and looking longer term.

ESEAP Hub Interim Committee

ESEAP Preparatory Council elections are now complete. ESEAP Preparatory Council is a council to continue the work done by the ESEAP Interim Hub Committee. Belinda has been re-elected representing WMAU. The full Council are:

Affiliate Seats: Athikhun Suwannakhan, Belinda Spry, Dody Ismoyo, Reke Wang
Community Seats: Irvin Sto. Tomas, Johnny Alegre, Robert Sim
Individual Seats: Agus Damanik, Vanj Padilla

The Council is now setting dates to meet, and has a mandate until the ESEAP Conference in Kota Kinabalu, Malaysia in mid-May 2024.

Project Partners

Nearly all four projects with our partners are complete. Project Leads have provided reports and are in the process of sharing more broadly their experiences (conferences, community presentations, journal articles, etc) and what they’ve learnt:

Queensland University of Technology - digitisation project for WikiCommons - Final Report by Jill Rogers
ACMI - Wikidata and ACMI catalogue - Final Report supplied by Indigo Holcombe-James
University of Divinity - Australian Women in Religion on Wikipedia and Wikidata - Final Report by Linda Pascal
Shire of Paroo (regional Council in Queensland) - regional and rural knowledge on Wikipedia and WikiCommons. Final Report - tbc.

Events planning 2023

Upcoming events

Introducing Wikipedia - A free online workshop - October 2023 — Tuesday 3 October 2023
Drop in and Wiki - October 2023 — Tuesday 3 October 2023
Superstars of STEM - Sydney — Saturday 7 October 2023. Join the Superstars of STEM Wikipedia editing workshop
ESEAP Hub 36th Meeting - East, Southeast Asia and the Pacific — Sunday 8 October 2023. Updates from ESEAP Hub

Community Meeting - October 2023 — Wednesday 11 October 2023

See all [on our website].

Social media report

August statistics

Total followers as of 31 August, 2023

Twitter: 3224 (up by 97)
Facebook: 1859 (up by 9)
Instagram: 382 (up by 36)
Linkedin: 198 (up by 32) - needs to be checked
Mastodon: 115 (up by 21)
YouTube: 60 (up by 15)

Secretary's report

Membership report, August

1 application received during August.

Treasurer's report

Profit & Loss Statement for August 2023

Profit and Loss Statement August 2023 Balance sheet August 2023

That the Treasurer’s Report be accepted

Decision: That the Treasurer’s Report be accepted.
Moved: xx; seconded: xx; outcome: Approved

Matters for decision

DRAFT Safe Spaces Policy

The DRAFT Safe Spaces Policy (May 2023) was sent by email to Committee. It will supersede previous versions including a Safe Space Policy (from August 2022), and the current version on WMAU website dated March 2016. To be reviewed in line with WMF Universal Code of Conduct policy and the enforcement guideline recent update. Once approved by the WMAU Board it will be updated on our WMAU website and used in all events (online, in-person, hybrid).

NOTE: After the acceptance of the UCoC by the WMF Board, all Wikimedia communities will be encouraged to look at their existing policies to ensure they fulfil the UCoC expectations. Communities can go beyond the UCoC and develop more elaborate policies, but they should ensure that their local policies do not fall below the basic standard set by the UCoC. If needed, communities and the Foundation can work together to harmonise policies. The Foundation will be available to assist until the project is completed.

Action: Safe spaces policy sub-committee to review and send another version for next meeting. Remove duplicate content from the UCoC.

Community Conference 2023 and Strategic planning meeting (Nov)

Weekend 18-19 November 2023 confirmed.

At the recent Community meeting we shared dates and ideas for the program. Belinda has booked venue, The Conference Room at Punthill Apartment Hotel Spring Hill for 18th Conference day & 19th Strategic Planning Day (1.5 days).

Draft program

Board to approve budget for conference costs and planning meeting of up to $20,000, including sponsorships of $500 for travel and accommodation in Brisbane. Expected attendance of around 30 people. This will be a combination of WMF funding and carry forward. Draft submission form Draft Application form

Decision: That the budget for the Community Conference & Strategic planning meeting be accepted
Moved: Amanda; seconded: Bunty; outcome: Approved
Action: Elliot and Jeremy to assess applications and report back to Board with recommendations
Action: Staff to Promote save the date, submissions and sponsorship as widely as possible. Social media and newsletter update for community and members in the coming days.Continue programming and events eg, (Brisbane meet-up)

Related events in Brisbane after the weekend of the conference include

Citizen Science conference CitSciOz23 on the Sunshine Coast. 21-23 Nov
RezBaz, 21 - 23 Nov at UQ

We will try to organise workshops for both. Amanda, Belinda, Alex and Toby have submitted a half day workshop on 20 November as a side event to Citizen Science. Will also look at a submission for RezBaz.


Global activities

Open Access Week (International) from October 23 - 29, 2023, in Australasia 24-27 October 2023. Wikidata conference Taiwan from 28-29 October 2023 GLAM Wiki in Uruguay from 16-18 November 2023

National activities

See events section mentioned previously, and all events on our website.

Meeting close: 8.35 pm

  • Next Community meeting: Wednesday 11 October 2023
  • Next Board meeting: Monday 16 October 2023
Discuss this page