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| | | {{meeting |
| | | | type = committee |
| | | | date = 2017-06-05 |
| | | | public_version = yes |
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| WMAu comm meeting 310717
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| Meeting opened at 18:03 awst
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| Chair:Gideon:
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|
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| Present: Gideon Pru Robert Tom
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| appologies : Caddie
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| absent
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|
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| Minutes of previous meeting https://etherpad.wikimedia.org/p/170717_1800
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| propose to accept :Pru
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| second: Robert
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| Passed
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|
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| ==Matters arising==
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| * Robert's Berlin report - Ongoing, bogged down with Uni work and Mac issues (crashing), will be done ASAP!
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| * Tom's reports - ongoing. Available after Wikimania
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| * Donation email responces - Ongoing, per above.
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| *GO through Committee wiki and check for handover instructions - ongoing - decide what category to use
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| ACTION: Tom to reproduce a list of approved categories on comm wiki
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| ACTION: Tom to put CAV details on to comm wiki
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| * APG - see below meeting in Montreal
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|
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|
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| ==Treasurer Report==
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| Balances;
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| Bank account: $33,971.75
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| Credit card: $300.70
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| PayPal: $301.87
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| BAS done $395 due to be paid to us by the ATO.
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| WMF grant funds recieved $2,372.86, Westpac charged $12
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| Topup needed for the CC. Est. $600 will come out for Tom's accom when he arrives in NY and Montreal, ontop of $148.50 ($50 has already come out for Xero) in monthly expenses --- want to set that up now --- Done $450
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| Ran reports and also ran GST Reconciliation report all the way back from 2011 until 2016/17
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| MOTION:
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| That Robert be congratulated and thanked for the number of long-term financial issues dealt with and resolved in the past two months.
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| PASSED WITH ACCLAIM
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| ==Membership report==
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| No new applications
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| 18 members 30 days overdue - to be closed off and credit notes raised after the AGM
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| ==Correspondence==
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| * Kerry Ipswich Library - Gideon responded with support
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| * ACNC - FYI
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| ==General Business==
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| * Wikimania,
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| :*meeting representative
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| :::* Affiliate Chairperson Meeting - https://meta.wikimedia.org/wiki/Affiliate_Chairpersons_meeting_August_12_2017 -- Tom to attend
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| :::* Winifred Olliff - see email forward to comm 1735 310717 - Tom to meet with Winifred
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| Pre-conference: Distance and isolation 5 minute talk
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| Strategy: Nicole has asked for 150 word and photo re Australian strategy- planning to use Melbourne meetup photo
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| Adelaide meetup
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| - 4 Australian delegates attending + 2 sessions about Wikimedia activities in Australia
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| Tom requested a contingency pre-payment of AUD$400
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| - deposit at hotel x 2 - amount $
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| - airport transfers - US$50 x 2
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| - train to hotel in Montreal -
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| Tom abstained from the discussion of the following motion
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| MOTION: That WMAU approve AUD$400 pre-payment of contingencies of airport transfers or train transfers to or from hotels if required, and to cover possible hotel deposits as needed. Any additional hotel expenses remain the responsibility of the traveller. Reconciliation should be completed by 31 August 2017 and receipts will be required for all claims.
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| ACTION: Tom to check rates for above expenses.
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| ACTION: Gideon to advise Tom of the motion and arrangements
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| ACTION: Robert to transfer funds to Tom before his departure
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| AGENDA ITEM: Consider update to travel policy to consider inclusion of contingency pre-payment
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| Consider update to scholarship procedures to clarify practice
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| * Social media accounts and other logins - starting to update this page for handover
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| https://comm.wikimedia.org.au/wiki/Accounts
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| Meeting closed at 9.20pm / 7.20pm
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| NEXT MEETING - Monday 21 August (Scheduled meeting 14 August CANCELLED for lack of quorum)
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| WMAu comm meeting 170717
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| Chair:Robert Robert
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|
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| Opened:
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| Present:Gideon, Tom, Pru, Caddie
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| Apology
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| Absent
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|
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| ==Minutes ==
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| accept the minutes of the previous meeting https://etherpad.wikimedia.org/p/WMAUComm-19-June-2017
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| Moved: Pru
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| Seconded: Gideon
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| Passed
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| ===matters arising ===
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| * Berlin/UK report - https://comm.wikimedia.org.au/wiki/User:Gnangarra/Berlin - Robert's Berlin report started but ongoing (held back due to uni assignment due tomorrow), hope to have it done by the weekend
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| * APG estimates - https://docs.google.com/a/wikimedia.org.au/spreadsheets/d/1wC9ly1aCEWitwU5KmgQt7ueogk7kra-EyMK3ATy-xHA/edit?usp=sharing
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| Gideon walked committee through the draft APG budget calculations for 2018. Goal is to start the application by September 2017 to cover 2018 plan
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| Gideon will add Vic to WikiClub line
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| Gideon clarified that APG funding means no further grant applications as a chapter that year
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| ACTION: Gideon will contact Winifred WMF to show budget and seek advice on plan
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| * Tom to visit Bendigo branch in Perth and determine what is required next. Then organise transfer to Westpac with Gideon and possibly require Graeme Pearce - Done
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| * Tom overdue reports - strategy and wa branch issues
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| *Google Apps - held off during the Pash issue
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| - Robert will action when appropriate
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| ==Treasurer Report==
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| ** note payment of 78.85 expenses to Robert awaiting 2nd sig in Westpac
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| As at 4pm AEST 17 July 2017
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| PayPal: $301.87
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| Bank acc: $31,669.74
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| Credit card: $350.70
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| I had originally requested to the Committee to have Craig to get statments that would be for the period between Dec 2016 to March 2017, though after some thought I wasn't satisfiled with the responce from Steven regarding past statements (which were not kept) being $0 balance and my request would need to be extended to Oct 2015. Since this would require six statements, rather than the one or two that I had originally thought we may need to track back the amount of $97.44, the cost would be too much (6x5 = $30) therefore my request is rescinded. I have added this into Xero as an anon donation instead. I've manually added the ATO payments dating back to 2015, plus the $100 (likely donation), so for the first time Bendigo on Xero is now showing $0 (as all funds have been transferred to the Westpac account)!
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| Bank account details on the ATO have been fixed! All future BAS payments will be paid into the Westpac acc.
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| I also audited the Xero amounts in some reports. Doing so found some amounts that required action, some have been delt with (eg cash in hand showed that we had $60, but didn't). Need to look at "Withholding Tax Withheld" in liabilities and "Accumulated Equity from Previous Financial Year" in Equity (as both of the amounts has been there since 2012) further. The "Accumulated Equity from Previous Financial Year" seems to be the amount that was raised from the fundrasing and states it is for the 2011/12 financial year, so it should no longer be showing on our Balance Sheet.
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| Topup is required for the credit card, as the accom (already booked) for Tom's Wikimaina trip will come out during his trip and not prior. Also needing Tom's expenses ASAP, since I need to reconcile Xero for BAS which is due on the 28 July.
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| ==Secretary Report==
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| Cav issue has been resolved and no overdue fee involved at this stage
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| The outgoing Secretary is responsible for reporting to CAV within the required timeframe
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| Minutes on etherpad will be moved into com - Tom to Action
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| ===Strategy Report===
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| Meta report of Australian involvement in cycle 2 accepted and included in report to movement in general
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| ACTION: Tom to post link to this report in Minutes
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| Stage 3 noted but not fully involved with each component
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| ==Membership Report==
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| 1 new member: Steve Bennett - paid for 5 years
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| Bill Browne - Joined Dec
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| Peter Farrell - Joined Sept
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| Norman Aitken - Joined Sept
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| Troy Holbrook - Joined Sept
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| Clare Spring - Joined Sept
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| Sebastian Reategui - Joined in Mar 17
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| ==Correspondence==
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| * Chris Pash - Response to Gideon's email
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| "Good to hear from you. Can you point a the exact bit in the article which is incorrect, please? And this bit is new – are you saying you had no involvement in the fair use campaign on Wikipedia? If this is the case, who exactly is responsible? If it was the “volunteer editing community” … didn’t you have a say?"
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| Article now states "The local Australian organisation is Wikimedia Australia, a registered charity run by volunteers. (EDS: Business Insider previously reported that Wikimedia Australia runs Wikipedia locally. Wikimedi Australia, which previously declined to comment, now says it does not.)"
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| Pash campaign has now decentralised to writers groups in each state and is utilising pashes article as an 'update'
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| No further action required
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| ===Donations===
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| Patrick Lyons - Changed credit cards but doesn't want to use PayPal
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| Grant Walls - Question about donations
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| Ian Forbes - Question how to make a donation
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| ACTION: Robert will respond to each of these
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| ==General Business==
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| * AGM date - Sunday 8th October 2017 1300 wst 1600 est 1430 cst
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| * wikimania - 4 known attendees from Australia at this stage - 1 full funded (Tom), 1 half funded,(Kerry)
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| 1 WMF employee (Sam), and one self funded (Graham87) and his mother
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| Discussion about Wikimedia l
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| * WikiclubWest - SLWA. See meta for the details content over weekend re NAIDOC week languages issue
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| Suggestion that wikiclubs are adequately linked and documented on com for the very varying format and style
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| full report on the library involvement will be made after Montreal https://meta.wikimedia.org/wiki/WikiClubWest
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| ACTION: Tom or Sam to connect Wikimedia.org.au and WikiClub pages
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| Maintenance issue re social media - to share passwords and details in event of changes
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| Melbourne - Pru reported on-
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| - Uni Melbourne Researchers edit-a-thon planned for Friday 25 August ResearcHERs @ UoM Wikipedia edit-a-thon
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| - SLV, WikiClub conversations
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| - Wikiversity portal for Teacher education global evidence-based practice
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| * Noongarpedia - Gideon to Albany. Wikibomb 6 August 7 August
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| * WLE results - Gideon contacted - to be done by 31st
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| * WLM -
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| Meeting closed: 9:50 PM
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| next meeting:31 July 2017
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| AGENDA ITEMS: GO through Committee wiki and check for handover instructions
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| WMAU committee meeting 19 June 2017
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| Meeting opened:
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|
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| Present: Gideon, Pru, Robert, Tom, Caddie
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|
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| ==Minutes of previous meeting==
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| https://etherpad.wikimedia.org/p/WMAUComm-22-May-2017
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| Moved: GIdeon; Second: Pru
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| Passed:
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| https://etherpad.wikimedia.org/p/WMAUComm-05_Jun_2017
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| Moved: Robert: Second: Gideon
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| Passed
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|
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| Business arising
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| * Pru to announce scholarship winners - still tonight
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| *
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| =Reports==
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| Treasurer's report
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| Bank: $29,516.67
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| CC: $498.98
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| PayPal: $108.61
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| Free Google Apps: On going
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| Xero fixes: On going
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| - Tom and Craig Franklin actioned the move from Bendigo Bank while Tom was in Brisbane
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| ACTION: Tom to visit Bendigo branch in Perth and determine what is required next. Then organise transfer to Westpac with Gideon and possibly require Graeme Pearce
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| Wiki Strategy Tour expenses - not done and on going but total paid out was $1000 but need expenses emailed by the end of the month (EOFY)
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| ACTION: Robert and Tom will finalise reimbursements including with WMF Grants
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| Move: Gideon Second: Caddie
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| Passed
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| Membership report
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| Currently there are 48 members on WMAU membership list
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| Of these 17 have not renewed as yet
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| Clean up of 11 x 2015 members who did not renew for 2016 (2 x WA, 3 x QLD, 1 x TAS, 2 x WA, 2 x VIC, 1 x NSW) - and those who never paid their subscription
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| ==Secretary report==
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| Correspondence:
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| *Nicolas McGay - Email regarding content in an article: https://en.wikipedia.org/wiki/Hopkins_River
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|
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| Policy seeks assistance- advisory guidance - lead to water -
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| Accepted - no responsibility - but train/show
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| Reports
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| Internal and published - for chapter and wmf
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| Keep this up to date https://docs.google.com/spreadsheets/d/1Yc7i6-8KXRux9F3P9pg3rtHICOTA5Q30cLsv4MsXaOA/edit#gid=805595411
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| Strategy
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| Stage 1 cycle
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| stage 2 cycle
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| Stage 3 cycle
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| -
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| Tour
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| Meta report
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| Australian Chapter info
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| Further strategy issues
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| ACTION: Tom to compile reports and include summary in these minutes
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| ==General Business==
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| Chris Pash - Business insider, reporter
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| Email to press@wikimedia.org.au requesting information on Google donations to WM
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| Second email asking for 'story' about background to the Fair Use campaign.
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| ACTION: GIdeon will respond via email,
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| Process when an email received to press@wikimedia.org.au
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| - at least two members, preferably including the president should make decision on the appropriate response. Consult with committee by email.
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| - Consider reputation/risk profile, and ask for WMF advice if possible | |
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| ACTION: Find out what other organisations do about legal advice if required
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| WLE
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| WLM
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| ==General Business==
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| Discussion
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| Strategies for meetups
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| - targeted topics
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| - market the small grants for local meetups
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| -
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| Chapter activity
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| - strategic planning: previous plans
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| - https://wikimedia.org.au/wiki/Strategic_Plan
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| - Annual Plan 2015 https://wikimedia.org.au/wiki/2015_Annual_Plan
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| Standing agenda item for remainder of this committee's term
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| Increased participation - how to build capacity - membership, and committee members
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| Followup with partners to keep processes running after projects started
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| ACTION: APG draft - Gideon to circulate
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| AGENDA ITEM: Discuss
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| Meeting closed: 9.25pm/7.25pm
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| Next meeting: Monday 3 July 8pm/7.30pm/6.00pm
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| Wikimedia Australia meeting Monday 5 June | | Wikimedia Australia meeting Monday 5 June |
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| Apologies: Tom (on WMF strategy business interstate) | | Apologies: Tom (on WMF strategy business interstate) |
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| ==minutes== | | == Minutes == |
| Treasurer's report | | Treasurer's report |
| - Robert advised suspended online banking access for Andrew & Steven (previous account bearers) | | - Robert advised suspended online banking access for Andrew & Steven (previous account bearers) |
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| Gideon and Pru don't have Admin access - Michael, Robert, Tom have Admin access. | | Gideon and Pru don't have Admin access - Michael, Robert, Tom have Admin access. |
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| ==General Business== | | ==General Business== |
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| Next meeting: 7:00 AWST 19 June | | Next meeting: 7:00 AWST 19 June |
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| | | [[Category:2016–2017 Committee]] |
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| Wikimedia Australia meeting 22 May 2017
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| Meeting opened at 17:36 AWST 22 May 2017
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| Chair: Gideon
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| present: Gideon, Tom, Robert, Caddie
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| apologies: Pru
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| ==minutes==
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| minutes from previous meeting at https://comm.wikimedia.org.au/wiki/Meeting:Committee_(2017-05-08)
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| Moved: Robert
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| Second:Gideon
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| Note: Etherpad ad has been scraped - ALL minutes on comm.wiki 11 May 2017
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| annon etherpad url for future minutes notes
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| wikimedia.org.au
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| ==Finance==
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| Bank $36,250.32
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| CC $130.95
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| PP $212.76
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| ATO stuff somewhat sorted, BAS is done, but concerning that no BAS was done by the prev Treas.additonal personal details for ATO required of office bearers
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| free google to be checked
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| Details not yet with Robert
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| ==General Business==
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| Members entry at Meta -
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| * https://meta.wikimedia.org/wiki/User:JarrahTree/Archive see for consistant format across all comm members
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| Strategy programme
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| * 3 stakeholder groups spoken to during Katherins visit in Melbourne.
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| * Tom has to report back by 12 June on stage 2, Montreal is stage 3
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| * one day stake holder talks in each state to get the conservation going.
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| Motion: Fund a strategy session hosted by Tom in Darwin, Brisbane, Sydney, Adelaide between 5 - 10 June should a rapid grant application not be available -- tentative $3000 budget should it be needed, travel, accom, coffee and donughts at talks
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| proposed by : Gideon,
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| Second:Caddie
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| passed
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| Wikimania- Montreal - partial to Kerry value $2000, full to Tom travel, Accomdation, Insurance, Registration
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| SLWA - Bibliotech
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| Motion: Fund chair to finance various costs of stationary and materials for display and catering $ 1500
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| Moved:Tom
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| Second: Robert
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| passed
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| Fair Use campaign
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| https://www.faircopyright.org.au/
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| https://meta.wikimedia.org/wiki/Fair_Use_in_Australia
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| Introduced at Melbourne meet up 33 via WFA
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| Media 22nd May
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| Members of Australian editing community alerted
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| Co-ordinatored via WMF foundation legal checked
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| Copyright council known opposition and in hand with Fox / Murdoch media
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| Potential on wiki opposition from editors has been responded to by Liam Wyatt former committee member
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| now WMF employee based in Italy
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| Next meeting: 5th June 2017
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| closed 19:00 AWST 21:00 AEST
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