Meeting: Committee (2020-08-17)
Meeting channel: BigBlueButton https://wikimedia.blindsidenetworks.net
- Date: Monday 17 August 2020 (Note: Monday 20 July 2020 Meeting did not take place due to lack of a quorum)
- Time / time zone: 5pm WA / 7pm AEST
- Meeting channel: https://wikimedia.blindsidenetworks.net
- Attendees: Alex, Pru, Matt, Sam, Steve, Caddie
- Apologies: Robert
Minutes of previous meeting:
- Monday 22 June 2020 Meeting:Committee_(2020-06-22) (July meeting didn’t have quorum).
- That the minutes of the 22 June 2020 meeting be accepted.
- Moved: Pru
- Seconded: Steve
- Publish to Comm Wiki and Public website
Business arising and actions
- ACTIONS - dealt with under appropriate reports below
- Simple APG report lodged 30 July 2020
https://meta.wikimedia.org/wiki/Grants:Simple/Applications/Wikimedia_Australia_2019-2020#Final_report No feedback yet. Winifred Olliff (WMF Program Officer) has left, Woubzena Jifar has left, new staff person being advertised for.
- Wikidata and GLAMs outreach proposal progress update
Report from interviews Draft Matrix, Candidate Collection Preparation Checklists and Wikidata value proposition documents published as Wikidata: Engagement with Australian GLAMs No comments yet on draft. Will be meeting with Archives NSW. Written report possibly next week.
- History of Paralympics Project
No update from Tony Naar yet (he’s busy, but will do it) Pru to follow up with him.
- Affiliations committee
Congratulated WMAU member Bunty Avieson on successful nomination
- Trove infrastructure
ACTION: Invite a Trove rep to speak at a Community meeting about Trove API, Australian Library Gateway and/or Partner IDs Wikidata project Staff changes at Trove. When they’ve filled the positions, they’ll get in touch.
- Australian Women’s Register
Funding has been cut from Uni of Melb. About half of items are on WIkidata (see Mix’n’ match). Would be happy to talk at a WMAU community meeting. https://mix-n-match.toolforge.org/#/catalog/534 Lots of people on the register are not notable for WP, but should be fine for WD. WMAU could look at helping keeping the data online.
Apology from Robert tonight.
- Community meeting notes,
- 10 June 2020 *link redacted*
- 8 July 2020 -
- ACTION: Robert to publish on meetings page
Sam to list community meetings on the Meetings page.
- Noongarpedia: Nyungar spoken words on video
Curtin are happy to receive the funding; waiting on Ingrid, to sort out a meeting time.
- Indigenous place names
Brief chat, but no further action yet. ACTION: Caddie to draft a proposal, e.g. for a paid project manager.
- AGM date and process
set date following email proposal and notice to members made for Sun 13 September 2020 5pm AEST: Details https://wikimedia.org.au/wiki/Meeting:2020_AGM REDACTED. Date to close the membership register. Discussion about who’s staying on committee and who else might be interested in joining.
ACTION: Robert to draft up a COVID-19 page on Comm, send it to Comm for approval No longer a requirement.
- Accounts and passwords
ACTION: Further investigate and identify accounts that require a common password (ongoing) https://comm.wikimedia.org.au/wiki/Accounts - Ongoing (look at this week or next) Paypal is an issue Committee handover process will handle Paypal manually.
- 10 July Robert - notice of not seeking committee nomination for 2020/21
- 17 July Mervat Salman Invitation to affiliate members to complete a survey about WMF Universal Code of Conduct
- 27 July: Netherlands Embassy request for referral to an editor (Alex to respond)
- Finalisation of 2019-20 Simple APG
- Grant received 2020-21 $33,750 AUD + 10% contingency = TOTAL: 37,125 AUD
- Grant Reconciliation Report Total to wire back to WMF approx AUD$8,620.00
- Simple APG report - Submitted 30 July 2020
- Profit & Loss Statement since last meeting
- Report link
- Net change:
- Current Account balances as of August 2020: Westpac: $ CC: $ PayPal: $
- Income: $ in donations, $ in interest
Moved: Seconded: ACTION: Treasurer to research discrepancy in PayPal account - done
- Financial actions from previous meeting, signatories - ongoing
ACTION: Pru to contact Westpac in changing signatories.
- ACTION Financial
- Pru, Steve and Alex
Need password for PayPal to transfer to Westpac
- Member enquiry re Renewal price for existing members is $10 - can we change this to $9.95?
Can do this using the “Treasurer” account, this would also solve the “ex Treasurer” sending out renewals, which is automated in Xero. Also should have suggested maybe having 2020/21 membership to be $0 in reconciliation of the COVID pandemic before the renewal was sent but didn’t get a chance. ACTION: Treasurer to research/raise bulk edits to recurring subscriptions with GoodWork Group, so we can go through all recurring invoices to make the amount 9.90 to account for the 0.5c subscriptions
- Need more reporting of events, linking to criteria from the annual plan.
Joining: = new members 3 have not renewed
Newsletter *link redacted* Due date for content: Publish date: ACTION: Alex to work on this week, aim to release on weekend. Use Simple APG notes and WMF happenings. Social media Facebook Committee to do weekly Twitter Committee to do weekly Post an Australian article regularly
If anyone has any requests for the WMAU wikis, tell Sam.
- Brand Network - Alex
Not much news yet. Lots of postponements. WMAU signed the open letter.
- Board training planned for December 2020 - Indonesia or Taiwan - 1 person funded
- ESEAP rep on Strategy Transition Group: Biyanto Rebin, WM Indonesia
- DIFF Blog
- Wiki Loves Monuments
Thoughts that in times of COVID, BLM and the classification of indigenous monuments/heritage items that WLM participation may be worth sitting out this year. Should look at other options for community engagement.
- Know my Name
NGA virtual training for volunteers - 3 sessions by Kerry Raymond, now moving into NGA WikiClub meeting online weekly alternate Tuesdays and Thursdays
- QLD: Louise Mayhew offering Art+Feminism editing circle weekly in August
- NSW: University of Newcastle Missing in History Virtual edit-a-thon, Tue 8 Sep 2020 10am-4pm
- VIC: University of Melbourne ResearcherConnect conference - July
- WA: WikiClub West starting up
: Local history Librarian, Karratha - Pilbara Wiki
- Safe Spaces Policy Review - raised at Community meeting
ACTION: Define the event organiser and reporter. Create an incident register to document reports and keep track of multiple occasions. Where to host this for data privacy? ACTION: Watching brief to review this when the WMF protocols are determined. ACTION: Steve to update Safe Space Policy on wiki to detail incident register and reporting process etc We’ll wait til after the Global Code of Conduct is finalised probably later this year.
- Outreach to Public Relations Institute of Australia - raised at Community meeting
To increase understanding in the sector about Wikipedia’s policies Summarise COI rules and user name policy - ‘handy hints to preserve your reputation’ Is this a top 3 problem for us in Australian content? What positive message/advice can we give? ACTION: Steve will look at drafting this and Matt and Caddie will review - not urgent
- Survey - review members’ responses - recommend merging questions *link redacted*
ACTION: Pru to follow up with banner ad - Not done yet, but we’ll get to it.
ACTION: legally drafted template for organisational partnerships. Define levels of partnership. Active and Past partnerships. Partnerships page: Add start & finish dates and review dates - For next meeting https://wikimedia.org.au/wiki/Partnerships ACTION: Caddie to record the partnership agreement with Franklin Women on WMAU Wiki - COMPLETE Investigate Volunteer personal accident insurance - discuss at future meeting https://business-insurance.aon.com.au/professions/charity,-community-and-nfp-groups/volunteer-personal-accident - DEFER until becomes necessary Centenary Institute - Matt to contact - ongoing
- AGM: Sun 13 September 5pm (AEST)
- Next Community meeting: Wed 9 September 7pm (AEST)
- Future Community meeting: Wed 14 October 7pm (AEST)
- Next Committee meeting: Mon 21 September 7pm (AEST) - for new committee to confirm