Meeting: Committee (2023-10-23)

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* Present: Elliott, Emily, Tom, Peter, Jeremy, Amanda and Belinda
* Present: Elliott, Emily, Tom, Peter, Jeremy, Amanda and Belinda
* Apologies: Kelly, Bunty
* Apologies: Kelly, Bunty


Meeting opened: Monday 23 October 2023 5pm AWST / 6.30pm ACST / 7pm AEST
Meeting opened: Monday 23 October 2023 5pm AWST / 6.30pm ACST / 7pm AEST
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== Previous meeting ==
== Previous meeting ==


* Monday 15 May 2023 [[Meeting:Committee_(2023-09-18)]]
* Monday 18 September 2023 [[Meeting:Committee(2023-09-18)]]
{{decision | decision = That the minutes of the Monday 18 September 2023 meeting be accepted | moved=  Amanda  | seconded= Tom  | outcome = approved}}
{{decision | decision = That the minutes of the Monday 18 September 2023 meeting be accepted | moved=  Amanda  | seconded= Tom  | outcome = approved}}
=== Matters arising ===


==Reports==
==Reports==
===Executive Officer report [FOR NOTING] ===
====ESEAP Preparatory Council====
ESEAP Prep Council are establishing internal roles, teams and tasks.  Vivien Chang recently ceased working for WMF so there has been a delay with organising our next meetings.  Dody has submitted an application (as an addendum to ESEAP conference 2024 application) to WMF, for a three day in-person event in early February 2024 to progress work on the ESEAP Hub. This will include the grant plan proposal for the actual ESEAP Hub, finalise the Roles & Responsibilities document, and also the Hub’s funding application and supporting documents (Theory of Change, etc). Documentation from September meeting has additional details. 
====Superstars of STEM event====
The Superstars of STEM concurrent editathons were held on Saturday 7 October in Sydney, Melbourne and online.  Good level of Eventbrite bookings but not a great turnout on the day.  However those that did attend were very engaged and the Dashboard shows great statistics: https://outreachdashboard.wmflabs.org/courses/Various/Superstars_of_STEM_(7th_of_October,_2023)
====First Nation Focus Groups====
Bronwyn is pleased with the progress she is making in gathering information through an electronic survey and online interviews. We tried to organise a yarning circle in Brisbane and Sydney but there was no interest to meet in person. Belinda will run a workshop for Bronwyn and 10-12 of her PhD students on 27 October, giving an overview and introduction to Wikipedia editing, to help provide context. Bronwyn will close off the Focus Group interview phase in mid November.
====Data for Australia====
To come
===Communications===
====Franklin Women====
Melina Georgousakis from Franklin Women has advised that they are looking at pitching to Abbvie (previous funding partner) for a third round of funding for a Wikipedia editathon/workshop event in Canberra in July next year. Will attempt to engage Ministers for Science and/or women portfolios.  Potential to include Sydney location.  Franklin Women will consult with us on the final format so it represents WMAU ethos and to advocate for the work we do.
Would WMAU be keen to support this again?
====Wiki Science Competition 2023====
Wiki Science Competition 2023 is approaching. Ivo Kruusamägi has communicated that Australia is invited to participate this year in this photography competition. Australia did not participate in the 2021 competition and the last time we participated was in 2019: https://commons.wikimedia.org/wiki/Commons:Wiki_Science_Competition_2019_in_Australia
We had one international winner: https://www.wikisciencecompetition.org/2020/08/13/winners-of-wsc19-wildlife-and-nature/
Given the timing we will just promote the international upload form to have at least some submissions from Australia.
The standard upload period is November 1st to December 15th, but we could shift if we needed more time to prepare. For instance, we could start on November 15th.
===Events planning 2023===
====Upcoming events====
Introducing: Wikipedia - A free online workshop — Thursday 2 November 2023
Drop in and Wiki - Thursday 2 November 2023
Open Community Meeting - Wednesday 8 November 2023
ESEAP Hub 37th Meeting - East, Southeast Asia and the Pacific — Sunday 12 November 2023
WikiCon 2023 Brisbane - 18 November 2023
WMAU Strategic Planning Day - 19 November 2023
Workshop at Citizen science conference - 20 November 2023
See all events on our website.
;Social media report:
September statistics
Total followers as of 30 September, 2023
Twitter: 3,263 (up by 38)
Facebook: 1866 (up by7)
Instagram: 434 (up by 39)
Linkedin: 216 (up by 10)
Mastodon: 121 (up by 6)
YouTube: 74 (up by 14)
Eventbrite: 45
Announce monthly newsletter: 460 (down by 1)
On our WMAU website we published 3 news stories:
WikiCon Brisbane 2023
Wikimedia Australia September Newsletter
Shelly Holland (Shire of Paroo) advised that she was interviewed by ABC Radio on their Partner Project, and the interview is available at the 57 minute mark for the next 7 days:
https://www.abc.net.au/listen/programs/westqld-breakfast/western-qld-breakfast/102919986


=== President's Report ===
=== President's Report ===
Line 85: Line 20:
Amanda and Belinda to meet with Maryanna Iskander WMF CEO as part of her community engagement project. “Over the next few months, the Community Affairs Committee, senior leaders at the Foundation, and Maryana will be available to ask: what is on your mind about consequential events taking place in 2024, about the Foundation's annual plan, or our longer-range priorities?”
Amanda and Belinda to meet with Maryanna Iskander WMF CEO as part of her community engagement project. “Over the next few months, the Community Affairs Committee, senior leaders at the Foundation, and Maryana will be available to ask: what is on your mind about consequential events taking place in 2024, about the Foundation's annual plan, or our longer-range priorities?”


consequential events taking place in 2024 (e.g., critical elections, a movement charter, enforcement of the Universal Code of Conduct, compliance requirements for the Digital Services Act, and how to respond to lawmakers around the world who are concerned about the impact of digital technologies on society);  
Consequential events taking place in 2024 (e.g., critical elections, a movement charter, enforcement of the Universal Code of Conduct, compliance requirements for the Digital Services Act, and how to respond to lawmakers around the world who are concerned about the impact of digital technologies on society);  
our annual plan supporting 2030 movement strategy objectives of knowledge equity and knowledge as a service;
our annual plan supporting 2030 movement strategy objectives of knowledge equity and knowledge as a service;
longer-range questions to secure our projects for generations yet to come;  
longer-range questions to secure our projects for generations yet to come;  
and anything else on your mind!


====Wikimedia loves science====
====Wikimedia loves science====
Email invitation to participate in Wikimedia loves Science. See below in matters for discussion.  
Email invitation to participate in Wikimedia loves Science. See above in Communication.  
 


== Treasurer's Report ==
== Treasurer's Report ==
;Profit & Loss Statement for September 2023: 
Profit and Loss Statement September 2023
Balance sheet September 2023
That the Treasurer’s Report be accepted


{{Decision  
{{Decision  
Line 107: Line 34:
| seconded = Emily
| seconded = Emily
| outcome = passed}}
| outcome = passed}}


== Secretary's Report ==
== Secretary's Report ==
====Membership report====
====Membership report====


September
September: 1 new membership application
1 new membership application


=== Matters for Decision ===
=== Matters for Decision ===
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The following signatories are confirmed and will have online administrator banking access: PETER NEISH (Treasurer), KELLY TALL (Secretary), AMANDA LAWRENCE (President), BELINDA SPRY (Executive Officer), CAROLE-ANNE BROOK (Accountant, KeyAdmin).
The following signatories are confirmed and will have online administrator banking access: PETER NEISH (Treasurer), KELLY TALL (Secretary), AMANDA LAWRENCE (President), BELINDA SPRY (Executive Officer), CAROLE-ANNE BROOK (Accountant, KeyAdmin).
There are to be at least three signatories listed on the account: President, Secretary & Treasurer, in addition to Wikimedia Executive Officer and Accountant
There are to be at least three signatories listed on the account: President, Secretary & Treasurer, in addition to Wikimedia Executive Officer and Accountant
The following signatories apply for Wikimedia Australia Incorporated bank accounts:
*BSB 033-341 Account number: 594901 to keep operating rule 2 to sign for transactions
*BSB 033-341 Account number: 620321 to keep account operating rule as any 1 to sign and keep card facility


New signatories/administrators: Peter Neish (Treasurer) and Kelly Tall (Secretary)
New signatories/administrators: Peter Neish (Treasurer) and Kelly Tall (Secretary)
Line 125: Line 54:
All other signatories/administrators other than those listed above to be removed; namely: Pru Mitchell (previous Treasurer), Alex Lum (previous Secretary), Robert Myers (past Treasurer), Gideon Digby and Thomas Hogarth.
All other signatories/administrators other than those listed above to be removed; namely: Pru Mitchell (previous Treasurer), Alex Lum (previous Secretary), Robert Myers (past Treasurer), Gideon Digby and Thomas Hogarth.


MOTION:  The WMAU Board approves the above described banking arrangements
{{Decision
DECISION: 
| decision = The WMAU Board approves the above described banking arrangements.
Moved  = Peter | seconded =Tom | outcome = passed
| moved = Peter
 
| seconded = Tom
ACTION: Sign and send to the bank
| outcome = passed}}


{{action| Sign and send to the bank}}


====Safe Spaces Policy====
====Safe Spaces Policy====
Line 140: Line 70:
Moved  =Tom  | seconded =  Amanda |  outcome  = passed
Moved  =Tom  | seconded =  Amanda |  outcome  = passed


ACTION:  WMAU staff to update on website and inform facilitators/trainers and community.
{{action|WMAU staff to update on website and inform facilitators/trainers and community.}}
ACTION: Add to policy review list
{{action|Add to policy review list.}}
ACTION: Look at options for summarising
{{action| Look at options for summarising.}}


====WMAU Partner Projects funding program 2023-2024====
====WMAU Partner Projects funding program 2023-2024====
The Board and EO have reviewed and updated the Partner Projects funding program and propose a public call for applications for 2023-2024 based on the model for the program which ran last financial year.
The Board and EO have reviewed and updated the Partner Projects funding program and propose a public call for applications for 2023-2024 based on the model for the program which ran last financial year. The budget has allocation for Partner Projects of a total of $30,000. There is also specific funding for a First Nations residency in a major institution of $10,000. Following on from the successful partnership grant program run earlier this year we propose running another program with final project reporting due by May 2024. A selection subcommittee will be formed to review applications and make the final selection. This will including WMAU members outside the WMAU Board.  
The budget has allocation for Partner Projects of a total of $30,000. There is also specific funding for a First Nations residency in a major institution of $10,000. Following on from the successful partnership grant program run earlier this year we propose running another program with final project reporting due by May 2024.  
Set up a selection subcommittee to review applications and make the final selection. Including WMAU members outside the WMAU Board.  


MOTION:  That Wikimedia Australia run a Partner projects grant program for 2023-2024.  
{{Decision
DECISION:
| decision = That Wikimedia Australia run a Partner projects grant program for 2023-2024.  
Moved  = Amanda | seconded = Emily | | outcome  = passed
| moved = Amanda
| seconded = Emily
| outcome = passed}}
 
{{action|  WMAU staff to publish promotional materials and call for applications}}
{{action| Establish Project grants subcommittee with terms of reference (Amanda, Peter and Belinda and 2 WMAU members).}}
 
====Travel Scholarships for WikiCon Brisbane 2023====
 
There were 3 applicants for the WikiCon Brisbane 2023 community conference. One was ineligible as they were an international applicant.
 
Eligible applicants:
Person A - $1153
Person B - did not provide an amount (but indicated accomm/flights from Melbourne, so potentially minimum $1000)
 
=====Recommendation=====
Recommend that the two applicants should receive funding for travel to WikiCon Brisbane.
Scholarship holders to book flights and submit tax invoices for reimbursement by 30 November 2023.
 
Decision:
 
Total amount not to exceed:  $3000
 
{{Decision
|decision: That the board agree in principle for travel scholarships for 2 people to attend WikiCon Brisbane 2023 community conference and the amount not to exceed $3000.
| moved= Elliott
| seconded = Emily
| decision = Approved }}
 
{{action| WMAU staff to notify scholarship recipients and follow up before 30 October 2023.}}
 
====Banners on English Wikipedia====
Camille de Nes from the Fundraising Team at the Wikimedia Foundation has contacted Belinda with an offer for WMAU to be featured on the [[https://thankyou.wikipedia.org/wiki/Thank_You/en|Donor Thank You page]] for Australia through December. This is the landing page after making a donation to WMF. Suggested wording (based on a [https://thankyou.wikipedia.org/wiki/Thank_You/en?country=SE similar previous campaign for Wikimedia Sweden]):
''Wikimedia Australia is a local, legally independent association that works with the Wikimedia Foundation to support Wikipedia and other free knowledge projects. Learn more about Wikimedia Australia and their projects here.
''
It aligns and supports our Strategic Plan - Capacity Building, specifically underpinning 3.2.2 (monitor key data/activity/impact) and 3.2.4 (geo-notice banners).
 
MOTION:  That WMAU Board supports the inclusion of WMAU on the Donor Thank You page for donors based in Australia, during December 2023.
{{Decision
|decision =  That WMAU Board supports the inclusion of WMAU on the Donor Thank You page for donors based in Australia, during December 2023.
|moved  =  Amanda
|seconded = Elliott
| outcome  = passed}}
 
{{action|  Belinda to liaise with Camille to facilitate.}}


ACTION:  WMAU staff to publish promotional materials and call for applications
ACTION: Establish Project grants subcommittee with terms of reference: Amanda and Peter and Belinda and 2 WMAU members.


===Approved by Email===
===Approved by Email===
====WMF rapid grant application - James====
====WMF rapid grant application====
James Gaunt has advised that he will be applying for the next round of WMF Rapid Grants to create a Wikipedia course on Wiki Learn.  He has discussed this with Asaf Bartov and Melissa Guadalupe Huertas who will support this.  Draft Proposal here.
James Gaunt has advised that he will be applying for the next round of WMF Rapid Grants to create a Wikipedia course on Wiki Learn.  He has discussed this with Asaf Bartov and Melissa Guadalupe Huertas who will support this.  Draft Proposal.
 
The next round closes on 31 October 2023 and he has requested support from WMAU.  James Gaunt estimates it will take three-four months to create and launch the course.  


The next round closes on 31 October 2023 and he would like to know if WMAU will support the project.  Would WMAU be able to commit to a specific amount of financing as additional support?  He estimates it will take three-four months to create and launch the course, so any additional support would be great to have.
Support for development of training resources aligns with following strategic objectives:


2.2.b.1- Prioritise promotion and facilitation of training to regional communities & organisations, and


We have funding available in our Budget to support development of training resources that align with:
2.2.b.1- Prioritise promotion and facilitation of training to regional communities & organisations, and
3.1.2 - Develop and release training resources for contributors.
3.1.2 - Develop and release training resources for contributors.


MOTION:  That WMAU Board support James’ application for the WMF Rapid grant, and provide $2000 funding.  
{{Decision
DECISION:
| decision = That WMAU Board support James Gaunt's application for the WMF Rapid grant, and provide $2000 funding.  
Moved  = Bunty | seconded = Amanda | outcome = Approved
| moved = Bunty
| seconded = Amanda
| outcome = passed}}


ACTION:  Belinda to liaise with James to support his WMF application
{{action| Belinda to liaise with James Gaunt to support his WMF application}}


===Matters for Discussion===
===Matters for Discussion===
WikiCon Brisbane 2023 18 Nov  
====WikiCon Brisbane 2023 18 Nov====
https://wikimedia.org.au/wiki/WIkiCon_2023_Brisbane
https://wikimedia.org.au/wiki/WIkiCon_2023_Brisbane
The Conference Room at Punthill Apartment Hotel Spring Hill
The Conference Room at Punthill Apartment Hotel Spring Hill


Accommodation for all Board members and staff has been organised. Board members who book their own flights will be reimbursed - all board members should book flights soon to ensure reasonable prices.
{{action| Publish the program as PDF and HTML on WMAU and promote via all channels.}}
Belinda and Amanda have been working on a Draft WikiCon 2023 program,
 
Applications for submissions closed on 6 October.  
====Board Strategic planning meeting - Sunday 19 November, Brisbane====
A draft agenda for the planning meeting has been set up based on the previous meeting.
Aim to review and plan the Wikimedia Australia Action Plan 2023-24 based on Year 2 of the Strategic plan
 
Comments and suggestions:
Working group for Strategic Plan and confirm Moderators
 
{{action| Develop discussion questions and priorities for each session - working group}}
{{action| Belinda to prepare background reports}}
 
==== Related events in Brisbane after the weekend of the conference include: ====
 
* Citizen Science conference CitSciOz23 on the Sunshine Coast. 21-23 Nov (CitSciOz23 Wikidata Workshop - Alex and Amanda. Pre-workshop on Monday 20 November at University of the Sunshine coast
* RezBaz https://resbaz.github.io/resbaz2023qld/ 21 - 23 Nov at UQ
* AIMOS 2023: The fifth annual conference of the Association for Interdisciplinary Metaresearch & Open Science (AIMOS)
 
===Executive Officer report [FOR NOTING] ===
 
====ESEAP Preparatory Council====
ESEAP Prep Council are establishing internal roles, teams and tasks.  Dody has submitted an application (as an addendum to ESEAP conference 2024 application) to WMF, for a three day in-person event in early February 2024 to progress work on the ESEAP Hub. This will include the grant plan proposal for the actual ESEAP Hub, finalise the Roles & Responsibilities document, and also the Hub’s funding application and supporting documents (Theory of Change, etc). Documentation from September meeting has additional details. 
 
====Superstars of STEM event====
The Superstars of STEM concurrent editathons were held on Saturday 7 October in Sydney, Melbourne and online.  Those that attended were very engaged and the Dashboard shows great statistics: https://outreachdashboard.wmflabs.org/courses/Various/Superstars_of_STEM_(7th_of_October,_2023)
 
====First Nation Focus Groups====
Dr Bronwyn Carlson is pleased with the progress she is making in gathering information through an electronic survey and online interviews. A yarning circle in Brisbane and Sydney was going to be organised, but participants preferred to engage online. Belinda will run a workshop for Dr Carlson and 10-12 of her PhD students on 27 October, giving an overview and introduction to Wikipedia editing, to help provide context. The Focus Group interview phase will conclude mid November.
 
====Data for Australia====
Belinda, Alice and Amanda met with Antonino from WMF and had an excellent discussion around the statistics and data that he is able to provide about Australia, specifically the Australian audience and how they use Wikipedia (and other platforms).  He is able to include us in future data gathering by the WMF including:
*an SEO analysis for Australia (for as far as the data allows us to go back for)
*run an Australia report - probably with more detail in conjunction with the next wave of the brand health tracker
*Include Australia in the next wave of brand health tracker - we'll circle back on this in Feb 2024
*He’ll get detail pricing on the qualitative focus group study for Australia
*[https://wikimediafoundation.org/our-work/open-the-knowledge/research-knowledge-equity/ Here] you can find the DEI researchers spoken about.
*look into the possibility in getting data around which Australian articles are stubs or have not been edited in some time.  
Here are some of the links he shared:
*The Brand Health Tracker
*2020 Global Market Research
*The Australia deck
*A Wiki Minute video explainers
*The Product Flywheel


Any suggestions for how to improve the program? Anyone else we should invite for workshops or presentations?
===Communications===
Further additions can be made to the program if we don’t have all slots filled but we need to make something public this week.
Working group for WikiCon - from board and members:


ACTIONS: Publish the program as PDF and HTML on WMAU and promote via all channels.
====Franklin Women====
Melina Georgousakis from Franklin Women has advised that they are looking at pitching to Abbvie (previous funding partner) for a third round of funding for a Wikipedia editathon/workshop event in Canberra in July next year. Will attempt to engage Ministers for Science and/or women portfolios.  Potential to include Sydney location.  Franklin Women will consult with us on the final format so it represents WMAU ethos and to advocate for the work we do.  


Board Strategic planning meeting - Sunday 19 November, Brisbane
====Wiki Science Competition 2023====
A draft agenda for the planning meeting has been set up based on the previous meeting.  
Wiki Science Competition 2023 is approaching. Ivo Kruusamägi has communicated that Australia is invited to participate this year in this photography competition. Australia did not participate in the 2021 competition and the last time we participated was in 2019: https://commons.wikimedia.org/wiki/Commons:Wiki_Science_Competition_2019_in_Australia
Aim to review and plan the Wikimedia Australia Action Plan 2023-24 based on Year 2 of the Strategic plan https://docs.google.com/spreadsheets/d/1nBLO3g7ny9ogSqD7mG8XCbGIoOgHp_CoDNwh1lasIPE/edit
We had one international winner: https://www.wikisciencecompetition.org/2020/08/13/winners-of-wsc19-wildlife-and-nature/
Given the timing we will promote the international upload form to encourage some submissions from Australia.
The standard upload period is November 1st to December 15th, but if we need more time to prepare we could change these dates.  For instance, we could start on November 15th. 
===Events planning 2023===
====Upcoming events====
*Introducing: Wikipedia - A free online workshop — Thursday 2 November 2023
*Drop in and Wiki - Thursday 2 November 2023
*Open Community Meeting - Wednesday 8 November 2023
*ESEAP Hub 37th Meeting - East, Southeast Asia and the Pacific — Sunday 12 November 2023
*WikiCon 2023 Brisbane - 18 November 2023
*WMAU Strategic Planning Day - 19 November 2023
*Workshop at Citizen science conference - 20 November 2023
 
See all events on our website.
 
=== Social media report ===


Comments and suggestions:  
==== September statistics ====
Working group for SP (board only):
Total followers as of 30 September, 2023
Confirm Moderators
Twitter: 3,263 (up by 38)
Facebook: 1866 (up by7)
Instagram: 434 (up by 39)
Linkedin: 216 (up by 10)
Mastodon: 121 (up by 6)
YouTube: 74 (up by 14)
Eventbrite: 45
Announce monthly newsletter: 460 (down by 1)


ACTIONS: Develop discussion questions and priorities for each session - working group
On our WMAU website we published 3 news stories:
ACTION: Belinda to prepare background reports


* [[Announcing WikiCon 2023 Brisbane|WikiCon Brisbane 2023]]


Related events in Brisbane after the weekend of the conference include
* [[Wikimedia Australia September 2023 update|Wikimedia Australia September Newsletter]]
CitSciOz23 Wikidata Workshop - Alex and Amanda
pre-workshop on Monday 20 November
University of the Sunshine coast
Citizen Science conference CitSciOz23 on the Sunshine Coast. 21-23 Nov - our WMAU workshop submission was successful
RezBaz https://resbaz.github.io/resbaz2023qld/ 21 - 23 Nov at UQ
AIMOS 2023: The fifth annual conference of the Association for Interdisciplinary Metaresearch & Open Science (AIMOS)


* Shelly Holland (Shire of Paroo) advised that she was interviewed by ABC Radio on their Partner Project, and the interview is available at the 57 minute mark for the next 7 days: https://www.abc.net.au/listen/programs/westqld-breakfast/western-qld-breakfast/102919986


==Activities==
==Activities==
===Global activities===
===Global activities===
Creative Commons global summit: AI and the Commons, in Mexico (Elliott attending) 3-6 October 2023
 
Open Access Week (International) from October 23 - 29, 2023, in Australasia 24-27 October 2023.
* Creative Commons global summit: AI and the Commons, in Mexico (Elliott attending) 3-6 October 2023
Wikidata conference Taiwan from 28-29 October 2023
* Open Access Week (International) from October 23 - 29, 2023, in Australasia 24-27 October 2023.
GLAM Wiki in Uruguay from 16-18 November 2023
* Wikidata conference Taiwan from 28-29 October 2023
NDF National Digital Forum in Wellington at Te Papa from 20-22 November
* GLAM Wiki in Uruguay from 16-18 November 2023
* NDF National Digital Forum in Wellington at Te Papa from 20-22 November
 
===National activities===
===National activities===
See events section mentioned previously, and all events on our website.
See events section mentioned previously, and all events on our website.
== Next meeting ==
*Next Community Meeting: Wednesday 8 November 2023 and Wednesday 13 November 2023
*Next Board Meeting: 11 December 2023


 
==Meeting Close: 8:30pm ==
== Next meeting ==


[[Category:Meetings]]
[[Category:Meetings]]

Latest revision as of 03:08, 4 February 2024


←
Committee meeting

23 October 2023

→

This meeting has two pages: one restricted-access page (only for members of the current Board) and one public-access page (which may have sensitive information redacted).

  • Present: Elliott, Emily, Tom, Peter, Jeremy, Amanda and Belinda
  • Apologies: Kelly, Bunty

Meeting opened: Monday 23 October 2023 5pm AWST / 6.30pm ACST / 7pm AEST

Previous meeting

Decision
Decision: That the minutes of the Monday 18 September 2023 meeting be accepted
Moved: Amanda; seconded: Tom; outcome: approved
Notes:

Reports

President's Report

Talking: 2024

Amanda and Belinda to meet with Maryanna Iskander WMF CEO as part of her community engagement project. “Over the next few months, the Community Affairs Committee, senior leaders at the Foundation, and Maryana will be available to ask: what is on your mind about consequential events taking place in 2024, about the Foundation's annual plan, or our longer-range priorities?”

Consequential events taking place in 2024 (e.g., critical elections, a movement charter, enforcement of the Universal Code of Conduct, compliance requirements for the Digital Services Act, and how to respond to lawmakers around the world who are concerned about the impact of digital technologies on society); our annual plan supporting 2030 movement strategy objectives of knowledge equity and knowledge as a service; longer-range questions to secure our projects for generations yet to come;

Wikimedia loves science

Email invitation to participate in Wikimedia loves Science. See above in Communication.

Treasurer's Report

Decision
Decision: That the Treasurer’s Report be accepted.
Moved: Peter; seconded: Emily; outcome: passed
Notes:

Secretary's Report

Membership report

September: 1 new membership application

Matters for Decision

Banking requirements

The following signatories are confirmed and will have online administrator banking access: PETER NEISH (Treasurer), KELLY TALL (Secretary), AMANDA LAWRENCE (President), BELINDA SPRY (Executive Officer), CAROLE-ANNE BROOK (Accountant, KeyAdmin). There are to be at least three signatories listed on the account: President, Secretary & Treasurer, in addition to Wikimedia Executive Officer and Accountant

The following signatories apply for Wikimedia Australia Incorporated bank accounts:

  • BSB 033-341 Account number: 594901 to keep operating rule 2 to sign for transactions
  • BSB 033-341 Account number: 620321 to keep account operating rule as any 1 to sign and keep card facility

New signatories/administrators: Peter Neish (Treasurer) and Kelly Tall (Secretary)

All other signatories/administrators other than those listed above to be removed; namely: Pru Mitchell (previous Treasurer), Alex Lum (previous Secretary), Robert Myers (past Treasurer), Gideon Digby and Thomas Hogarth.

Decision
Decision: The WMAU Board approves the above described banking arrangements.
Moved: Peter; seconded: Tom; outcome: passed
Notes:
Action
Action: Sign and send to the bank

Safe Spaces Policy

The DRAFT Safe Spaces Policy (May 2023) comments and changes have been resolved. Set for annual review or as required

MOTION: That the WMAU Board approves the Safe Spaces Policy, put in place the necessary procedures, and update the policy on the Wikimedia Australia website. DECISION = Moved =Tom | seconded = Amanda | outcome = passed

Action
Action: WMAU staff to update on website and inform facilitators/trainers and community.
Action
Action: Add to policy review list.
Action
Action: Look at options for summarising.

WMAU Partner Projects funding program 2023-2024

The Board and EO have reviewed and updated the Partner Projects funding program and propose a public call for applications for 2023-2024 based on the model for the program which ran last financial year. The budget has allocation for Partner Projects of a total of $30,000. There is also specific funding for a First Nations residency in a major institution of $10,000. Following on from the successful partnership grant program run earlier this year we propose running another program with final project reporting due by May 2024. A selection subcommittee will be formed to review applications and make the final selection. This will including WMAU members outside the WMAU Board.

Decision
Decision: That Wikimedia Australia run a Partner projects grant program for 2023-2024.
Moved: Amanda; seconded: Emily; outcome: passed
Notes:
Action
Action: WMAU staff to publish promotional materials and call for applications
Action
Action: Establish Project grants subcommittee with terms of reference (Amanda, Peter and Belinda and 2 WMAU members).

Travel Scholarships for WikiCon Brisbane 2023

There were 3 applicants for the WikiCon Brisbane 2023 community conference. One was ineligible as they were an international applicant.

Eligible applicants: Person A - $1153 Person B - did not provide an amount (but indicated accomm/flights from Melbourne, so potentially minimum $1000)

Recommendation

Recommend that the two applicants should receive funding for travel to WikiCon Brisbane. Scholarship holders to book flights and submit tax invoices for reimbursement by 30 November 2023.

Decision:

Total amount not to exceed: $3000

Decision
Decision: Approved
Moved: Elliott; seconded: Emily; outcome:
Notes:
Action
Action: WMAU staff to notify scholarship recipients and follow up before 30 October 2023.

Banners on English Wikipedia

Camille de Nes from the Fundraising Team at the Wikimedia Foundation has contacted Belinda with an offer for WMAU to be featured on the [Thank You page] for Australia through December. This is the landing page after making a donation to WMF. Suggested wording (based on a similar previous campaign for Wikimedia Sweden): Wikimedia Australia is a local, legally independent association that works with the Wikimedia Foundation to support Wikipedia and other free knowledge projects. Learn more about Wikimedia Australia and their projects here. It aligns and supports our Strategic Plan - Capacity Building, specifically underpinning 3.2.2 (monitor key data/activity/impact) and 3.2.4 (geo-notice banners).

MOTION: That WMAU Board supports the inclusion of WMAU on the Donor Thank You page for donors based in Australia, during December 2023.

Decision
Decision: That WMAU Board supports the inclusion of WMAU on the Donor Thank You page for donors based in Australia, during December 2023.
Moved: Amanda; seconded: Elliott; outcome: passed
Notes:
Action
Action: Belinda to liaise with Camille to facilitate.


Approved by Email

WMF rapid grant application

James Gaunt has advised that he will be applying for the next round of WMF Rapid Grants to create a Wikipedia course on Wiki Learn. He has discussed this with Asaf Bartov and Melissa Guadalupe Huertas who will support this. Draft Proposal.

The next round closes on 31 October 2023 and he has requested support from WMAU. James Gaunt estimates it will take three-four months to create and launch the course.

Support for development of training resources aligns with following strategic objectives:

2.2.b.1- Prioritise promotion and facilitation of training to regional communities & organisations, and

3.1.2 - Develop and release training resources for contributors.

Decision
Decision: That WMAU Board support James Gaunt's application for the WMF Rapid grant, and provide $2000 funding.
Moved: Bunty; seconded: Amanda; outcome: passed
Notes:
Action
Action: Belinda to liaise with James Gaunt to support his WMF application

Matters for Discussion

WikiCon Brisbane 2023 18 Nov

https://wikimedia.org.au/wiki/WIkiCon_2023_Brisbane The Conference Room at Punthill Apartment Hotel Spring Hill

Action
Action: Publish the program as PDF and HTML on WMAU and promote via all channels.

Board Strategic planning meeting - Sunday 19 November, Brisbane

A draft agenda for the planning meeting has been set up based on the previous meeting. Aim to review and plan the Wikimedia Australia Action Plan 2023-24 based on Year 2 of the Strategic plan

Comments and suggestions: Working group for Strategic Plan and confirm Moderators

Action
Action: Develop discussion questions and priorities for each session - working group
Action
Action: Belinda to prepare background reports

Related events in Brisbane after the weekend of the conference include:

  • Citizen Science conference CitSciOz23 on the Sunshine Coast. 21-23 Nov (CitSciOz23 Wikidata Workshop - Alex and Amanda. Pre-workshop on Monday 20 November at University of the Sunshine coast
  • RezBaz https://resbaz.github.io/resbaz2023qld/ 21 - 23 Nov at UQ
  • AIMOS 2023: The fifth annual conference of the Association for Interdisciplinary Metaresearch & Open Science (AIMOS)

Executive Officer report [FOR NOTING]

ESEAP Preparatory Council

ESEAP Prep Council are establishing internal roles, teams and tasks. Dody has submitted an application (as an addendum to ESEAP conference 2024 application) to WMF, for a three day in-person event in early February 2024 to progress work on the ESEAP Hub. This will include the grant plan proposal for the actual ESEAP Hub, finalise the Roles & Responsibilities document, and also the Hub’s funding application and supporting documents (Theory of Change, etc). Documentation from September meeting has additional details.

Superstars of STEM event

The Superstars of STEM concurrent editathons were held on Saturday 7 October in Sydney, Melbourne and online. Those that attended were very engaged and the Dashboard shows great statistics: https://outreachdashboard.wmflabs.org/courses/Various/Superstars_of_STEM_(7th_of_October,_2023)

First Nation Focus Groups

Dr Bronwyn Carlson is pleased with the progress she is making in gathering information through an electronic survey and online interviews. A yarning circle in Brisbane and Sydney was going to be organised, but participants preferred to engage online. Belinda will run a workshop for Dr Carlson and 10-12 of her PhD students on 27 October, giving an overview and introduction to Wikipedia editing, to help provide context. The Focus Group interview phase will conclude mid November.

Data for Australia

Belinda, Alice and Amanda met with Antonino from WMF and had an excellent discussion around the statistics and data that he is able to provide about Australia, specifically the Australian audience and how they use Wikipedia (and other platforms). He is able to include us in future data gathering by the WMF including:

  • an SEO analysis for Australia (for as far as the data allows us to go back for)
  • run an Australia report - probably with more detail in conjunction with the next wave of the brand health tracker
  • Include Australia in the next wave of brand health tracker - we'll circle back on this in Feb 2024
  • He’ll get detail pricing on the qualitative focus group study for Australia
  • Here you can find the DEI researchers spoken about.
  • look into the possibility in getting data around which Australian articles are stubs or have not been edited in some time.

Here are some of the links he shared:

  • The Brand Health Tracker
  • 2020 Global Market Research
  • The Australia deck
  • A Wiki Minute video explainers
  • The Product Flywheel

Communications

Franklin Women

Melina Georgousakis from Franklin Women has advised that they are looking at pitching to Abbvie (previous funding partner) for a third round of funding for a Wikipedia editathon/workshop event in Canberra in July next year. Will attempt to engage Ministers for Science and/or women portfolios. Potential to include Sydney location. Franklin Women will consult with us on the final format so it represents WMAU ethos and to advocate for the work we do.

Wiki Science Competition 2023

Wiki Science Competition 2023 is approaching. Ivo Kruusamägi has communicated that Australia is invited to participate this year in this photography competition. Australia did not participate in the 2021 competition and the last time we participated was in 2019: https://commons.wikimedia.org/wiki/Commons:Wiki_Science_Competition_2019_in_Australia We had one international winner: https://www.wikisciencecompetition.org/2020/08/13/winners-of-wsc19-wildlife-and-nature/ Given the timing we will promote the international upload form to encourage some submissions from Australia. The standard upload period is November 1st to December 15th, but if we need more time to prepare we could change these dates. For instance, we could start on November 15th.

Events planning 2023

Upcoming events

  • Introducing: Wikipedia - A free online workshop — Thursday 2 November 2023
  • Drop in and Wiki - Thursday 2 November 2023
  • Open Community Meeting - Wednesday 8 November 2023
  • ESEAP Hub 37th Meeting - East, Southeast Asia and the Pacific — Sunday 12 November 2023
  • WikiCon 2023 Brisbane - 18 November 2023
  • WMAU Strategic Planning Day - 19 November 2023
  • Workshop at Citizen science conference - 20 November 2023

See all events on our website.

Social media report

September statistics

Total followers as of 30 September, 2023 Twitter: 3,263 (up by 38) Facebook: 1866 (up by7) Instagram: 434 (up by 39) Linkedin: 216 (up by 10) Mastodon: 121 (up by 6) YouTube: 74 (up by 14) Eventbrite: 45 Announce monthly newsletter: 460 (down by 1)

On our WMAU website we published 3 news stories:

Activities

Global activities

  • Creative Commons global summit: AI and the Commons, in Mexico (Elliott attending) 3-6 October 2023
  • Open Access Week (International) from October 23 - 29, 2023, in Australasia 24-27 October 2023.
  • Wikidata conference Taiwan from 28-29 October 2023
  • GLAM Wiki in Uruguay from 16-18 November 2023
  • NDF National Digital Forum in Wellington at Te Papa from 20-22 November

National activities

See events section mentioned previously, and all events on our website.

Next meeting

  • Next Community Meeting: Wednesday 8 November 2023 and Wednesday 13 November 2023
  • Next Board Meeting: 11 December 2023

Meeting Close: 8:30pm

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