Meeting:Committee (2019-05-13)
This meeting has two pages: one restricted-access page (only for members of the current Board) and one public-access page (which may have sensitive information redacted).
Wikimedia Australia Inc. | ||
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MINUTES |
Open
- Date: Monday 13 May 2019
- Time / time zone: 4pm WA / 5.30pm NT / 6pm AEST
- Meeting channel: Skype
- Attendees: Pru, Tom, Sam, Gideon (Robert arrived 40 minutes after start)
- Apologies: Robert
Minutes of previous meetings
Links to minutes of previous meetings:
- Monday 18 February 2019: https://comm.wikimedia.org.au/wiki/Meeting:Committee_(2019-02-18)
- Sunday 3 March 2019: https://comm.wikimedia.org.au/wiki/Meeting:Committee_(2019-03-03)
- Wednesday 3 April 2019: https://comm.wikimedia.org.au/wiki/Meeting:Committee_(2019-04-03)
- Tuesday 16 April 2019: https://comm.wikimedia.org.au/wiki/Meeting:Committee_(2019-04-16)
Moved: Gideon
Second: Tom
Business arising and actions
Community Conference planning, Sat 15 June 2019 Sydney
Community event following WOW conference (Wed 12 - Fri 14 June 2019)
Please refer to:
- Friday 14 June
- judging WLE - to announce at Community Day
- choose shortlist to display on screens/postcards etc for WOW?
- Draft programme: https://comm.wikimedia.org.au/wiki/User:Robert/WMAUCC_Programme
- 9.00am Welcomes
- 9.10am Strategy Introduction:
- 10.00am Keynote 1: Ingrid Cumming
- 10.30am Morning tea
- 11.00am Lightning talk 1: Caddie
- 11:15am Lightning talk 2:
- 11:30am Community lightning talk 1:
- 11:45am Community lightning talk 2:
- 1200pm WMF Strategy talk 3: Tom
- 12.30pm Lunch
- 1.15pm parallel sessions
- Hands-on: Outreach tools: dashboard, phabricator, template calendars etc (main room) (Sam)
- Strategy: Global (Tom)
- 3.00pm Afternoon tea
- 3.30pm Panel session of WMAU activities (was keynote 3)
- WMAU plans for 2019-20 and big picture directions
- Q&A
- Round up
- 5.00pm: Social event
- Conference page: https://wikimedia.org.au/wiki/2019_Wikimedia_Australia_Community_Conference
- Registration form: https://www.eventbrite.com.au/e/2019-wikimedia-australia-community-conference-tickets-61669853191 Robert will add question Eventbrite
- Meeting notes 16 April 2019: https://comm.wikimedia.org.au/wiki/Meeting:Committee_(2019-04-16)
- Strategy Salon funding: https://meta.wikimedia.org/wiki/Strategy/Wikimedia_movement/2018-20/2019_Community_Conversations/Strategy_Salons/Announcement
- Recommendation that we apply for this funding around the conference, following up if needed- Tom to draft application for funding.
- Use email, phone, and individual - will be more work doing it individually
- Online survey?
- Budget:
- Ingrid - airfare + accommodation (Gideon - arrival, departure
- Tom - agent, Perth-Syd Fri night - Sun night airfares + accom $1500 each
- to have figures and quote and agreed and minuted
- Catering: Robert to organise quotes
- Live/post streaming: at least for keynote, strategy - research this
- VSP: Robert and Pru to check remaining budget and advertise, sliding scale based on cost of travel/distance travelled
- VSP conference support criteria for selection: $150
- WMAU members
- constructive activity on wikipedia projects (never blocked )
- willing to present a lightning talk
- distance/cost to attend
- how much information required from applicants contact@wikimedia.org.au
- due date for applications: 24th May
- selection panel: decision 27 May
- Marketing: email to member list - Pru to send
- On wiki: Australia projects - Gideon
- Sunday 16 June - Committee meeting
- Venue
- Program / Agenda:
- Times: 9am - 2pm
Survey of Australian editors
ACTION: Tom and Pru to draft survey, - Tom and Pru to discuss further DRAFTS at: https://docs.google.com/forms/d/1fFtNrY0PJz0JGdLt5lgonjQ5XnhTBO06N70ejfrrBhc long survey https://docs.google.com/forms/d/1atl-iMq0KU35VgKUBdSi7mwrpYyiAmaYBbhBQtnQV0I Then refer to wmf for double check: https://meta.wikimedia.org/wiki/CentralNotice/Request
2018-19 Simple APG Budget status
Finalisation required - Robert & Pru to do this
Organisation / Partner program
ACTION: Gideon to follow up legally drafted template for organisational partnerships On going - gd
Bank signatory
Publish minutes for 2019 meetings including Motion - Secretary Steve Crossin added as a signatory to the Wikimedia Australia Bank - Treasurer & Pru to check with Steve
AGENDA
REPORTS
President's report
- Voting for Affiliate Selected Board Seats https://meta.wikimedia.org/wiki/Affiliate-selected_Board_seats/2019/Voting
Candidates: https://meta.wikimedia.org/wiki/Affiliate-selected_Board_seats/2019/Questions
- concern with the process of endorsements, and lack of guidance given
- Caddie’s resignation and co-opting interim committee members
- SA History Trust Commons load
- GovHack WA, 6 - 8 Sep 2019
- Strategic plan and Annual plan 2019-20
Secretary's report
- Volunteer Support Programme reports from applicants
- Strategy Liaison
- Strategy link with regional issues - possible ESEAP linkage - in process as to how
Correspondence report
- Request for support for an annual Wikimedia Affiliate Chair - affirmed by committee email
Treasurer's report
Current Account balances: Westpac: , CC $ PayPal: $ Income:
Expenses:
Transfer:
APG tracking:
Moved:
Seconded:
ACTION: Domain name update. ACTION: Sam investigate how to get this account
Credit card: ACTION: Robert to go into Westpac to sort this.
Membership report
- Renewals received =
Communications report
- Marketing for community conference
- Newsletter June 2019 -
- This Month in GLAM - May due 6 June 2019
Technical report
- T199606 Create system to track event data
- issue with sorting the More page - fixed.
ACTIVITIES
Local activities
- ACT
- Follow up ANU training - email from Imogen. Community Friday on 24 May
- QLD
- QWiki Club events
- NSW
- City of Sydney Libraries training, June
- SA
- History Trust SA, Edit-a-thon, Sat 18 May
- VIC
- National Trust public art wiki training, Tues 7 May
- University of Melbourne: Teaching with Wikipedia, Fri 10 May
- WA
- WikiClubWest - on going planning
- WCW Plans
- Cannington
- AMGA membership to https://www.amaga.org.au/ $143
- Move:Tom
- Second:Gideon
National activities
- Wiki Loves Earth
- judging
Global activities
- Wikimania scholarships - no known given to eseap (2x from thailand?) Mike going
- ESEAP strategy meeting - on hold very last minute
- Wikimania 2020
OTHER BUSINESS
Close
- Meeting closed: 17.48 pm WA
- Next meeting: Monday 27 May 2019 4pm WA / 5.30pm NT / 6.00pm ACT/NSW/VIC